Procurement and iBuy+ What's New? Reminders and Things To Do.
 

Procurement and iBuy+

Websites Have a New Look!  

In an effort to support the University's commitment to be WCAG level AA compliant (making all web properties and web content accessible and usable for everyone, including people with disabilities...), and to better address your need for information on procurement at GW, our websites have undergone a facelift to make them more attractive!

We have changed the order and appearance of pages and documents to make them clearer and easier to find, and forms and manuals have been updated. What you will notice is that we rely more on the pages for information rather than pdf documents. We hope you like our new appearance, and as always, please let us know if you have suggestions on how we can do things better! Tremendous thanks to Procurement and Travel Services BI Analyst – JoAnne Becker for all of her hard work!

For more information on the updates we have made to accommodate our visitors, please visit the GW digital accessibility website.
Contract Cancellation
Due to COVID—19
Do you have an event scheduled that may be affected by the COVID—19 outbreak? If so, contact the hotel/venue and/or catering company to start the conversation on your department’s intent to cancel the event.The University requests that we cancel all events scheduled within the COVID—19 outbreak stay-at-home emergency period.
Contact Joshua Murray at jjmurray1@gwu.edu or Mimi Lima at lima@gwu.edu immediately for assistance.

Shredding Services with Iron Mountain

A quick reminder for those who receive shredding services from Iron Mountain (IM).
Given the current unprecedented times with COVID–19, Procurement is requesting departments to postpone IM shredding services if their offices are closed to avoid the missed collection fee.
Contact IM to reschdule or suspend shredding service during the time your office/department is not staffed on a regular basis. Failure to take this action will result in a missed collection fee assessed to your account for service attempted but failed due to office status.
The authorized person on the IM account should send an email to askcustomerservice@ironmountain.com to make these changes. Simply use the sample memo below to suspend shredding services:
Dear Iron Mountain Team,
Please postpone all Shredding Services scheduled for the George Washington University under master account number M0532 for department (enter your department number/oracle alias number) for the dates (enter the dates).
Contact Contract Specialist – Elena Wittman at ewittman@gwu.edu with your Iron Mountain Shredding Department number (Oracle code/alias) to receive your department's authorized user information.
Contracted Water Cooler
and Filtration Vendors
Procurement would like to remind everyone – we no longer have a valid contract with Pro Line Water, Ltd to provide water filtration and sparkling water services. As such, no new water coolers, sparkling water service, or equipment should be ordered or established. Pro Line will continue to service existing water coolers and sparkling water machines until the expiration of their current lease. Contact Procurement with your questions and to initiate the process to remove Pro Line equipment. 

GW currently has multiple suppliers available for use when filtered or other bulk bottled water service is desired.The suggested alternative to Pro Line is IMC Water Coolers. We also have agreements with Aramark Refreshment and ReadyRefresh (formerly known as Deer Park). Below is information on how to contact our current preferred water providers.  

IMC Water Coolers

Water Cooler and Sparkling Water System
Contact: Susan Bierly

Call: 301-972-7115
Email: susan@imcwater.com
                                                                                                      
Aramark Refreshment Services
Now Offering Flavored Sparkling Water!
Call: 410-880-4041
Email: BWICoffee-Balt@aramark.com
 
ReadyRefresh (formerly Deer Park)
Contact: Keith Griffin 
Call: 443-324-2665
Email: Keith.Griffin@waters.nestle.com 
 
Contact Joshua Murray – Contract Services at 571-553-4260 or jjmurray1@gwu.edu regarding existing water service with Pro Line or to obtain assistance to set up new service with our contracted vendors.
Shipping with FedEx & UPS
Reminder – GW has a set of deeply discounted contracts for small package deliveries and overnight letters that are good not only for GW, but also for personal shipments made through the mailroom. Our pricing covers overnight letters, as well as small and large packages for both Domestic and International shipments.

Contact Rodney Johnson, Manager – Procurement Strategic Sourcing at johnson3@gwu.edu for more information or to set up your account. Use your Pcard to remit payment for GW shipments – it's that easy!
Printing with FedEx Office  
Discounts: Black and white printing for just $.03 single-sided, and $.36 for color copies single-sided. All other production services are 20% off for the GW Community. Take your print job to any FedEx Office location – GW's national discount code is: 0197197170. Save yourself a trip by using FedEx local delivery service for free pick up and drop off of your print job (free within a 30 mile radius of the FedEx location). 

Are you working on a project and require special pricing? Contact Dennis Largess at (240)601-0354. 

To place a print order online, use your Pcard, and go to FedEx Office Print. Contact Purchasing Transaction Specialist – Basil Wilson at (571) 553-4279 or bwilso@gwu.edu for login information.
FRAUD ALERT
Notice to our Suppliers: Fraudulent Purchase Order Email Activity 
We want to alert you to fraudulent email scams involving purchase orders and requests for product quotations claiming to originate from the George Washington University. While the university cannot prevent this illegal activity, we are actively working with security to investigate these fraudulent emails to reduce our risk from becoming a financial victim read more.
Procurement 101 Training 
Do you and your team want to receive training on Procurement processes and procedures? How about a refresher course on how to procure GW goods and services? If your answer is yes, contact the Director of Procurement Mimi Lima at 571-553-4215 or lima@gwu.edu.

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