September 17, 2025 – October 1, 2025
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Welcome to our biweekly communication to keep you up-to-date on all things UCPath. |
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- Approve or deny all pending BCT transactions by Tuesday, September 23, 2025
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Do not submit or approve Direct Retro transactions from September 17 – September 30. Transactions entered during this period will be deleted by the UCPath Center.
- The next Default Day is: 10/02
- The next UCPath Transactions Office Hours is 10/02 @ 9:00 am - 10:00 am
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UCPath Quarterly Connect: Let Us Know What You Think!
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Did you attend our previous UCPath Quarterly Connect on August 28, 2025? If so, we would love to hear your feedback. Please take a minute to complete a quick survey to provide your feedback. Your input will help us tailor future sessions to better meet your needs. The survey will close on September 19, 2025.
Our next UCPath Quarterly Connect will be held on November 20, 2025. Register here!
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New Benefit Cost Transfer Tool Coming in October
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The newly redesigned Benefit Cost Transfer (BCT) tool is launching on Thursday, October 2, 2025.
Key features of the new BCT Tool:
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A similar interface to the Salary Cost Transfer (SCT) tool for consistency.
- Improved functionality to allow adjustments on a per-transaction basis.
- Ability to filter transactions by chartfield elements, expense types, and deduction codes.
- Optimized processing for faster transaction execution.
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Important Considerations:
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Paychecks prior to October 31, 2021, are not eligible for the new BCT tool. You will need to follow local processes to correct these transactions. For specific guidance, please submit a ticket inquiry to Payroll Financial Management (About: Financial Accounting > Related to: Payroll Financial Management > Payroll Salary & Benefit Costs Transfers (UCPath)).
- BCTs are only to be used for special circumstances. Submit a ticket inquiry to Payroll Financial Management for more information.
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Please approve or deny all pending BCT transactions by Tuesday, September 23, 2025.
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The Direct Retro tool will be retired on October 1, 2025. Please be sure to not submit or approve any Direct Retro transactions between September 17 and September 30. Transactions entered during this period will be deleted by UCPath Center during the deprecation process. Beginning October 2, 2025, users will only be able to view previously processed Direct Retros in UCPath.
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Where can I go for support?
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Freeze Periods for Academic Range Adjustments
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The following dates are freeze periods for academic range adjustments:
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- Postdocs (PX): 09/15/25 – 09/19/25
- Graduate Student Researchers (BR unit): 09/26/25 – 09/30/25
- ASE Titles – TA, Associate In, Tutor, Reader (BX unit): 10/06/25 – 10/10/25
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Do not make job updates to impacted employees during these periods. You may process hires, rehires, concurrent hires, terminations, and leaves during the freeze.
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The above information and more can be found in our Newsroom. |
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Upcoming Payroll Deadlines |
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The Payroll Processing Schedule is your official source for Payroll Deadlines & Non-transaction Days.
Use this Job Aid to understand the terminology and deadlines.
* Dates with an asterisk indicate payroll processing deadlines adjusted for holiday processing. |
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Sept. Biweekly 2 09/24/25 Paycheck |
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09/11 at 3:00 pm (W): Employee Data Change Deadline
- 09/16 at 5:00 pm (T): PayPath Transaction Deadline
- 09/16 at 5:01 pm – 09/19 at 6:00 am (F): Non-transaction days for PayPath BW2
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09/17 at 7:00 pm (W): Deadline for Funding Transactions
- 09/22 (M): UCPath LL-DOPE & UCPath GL Post Confirm Complete
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Sept. Monthly 10/01/25 Paycheck |
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09/18 at 3:00 pm (Th): Employee Data Change Deadline
- 09/23 at 5:00 pm (T): PayPath Transaction Deadline
- 09/23 at 5:01 pm – 09/26 at 6:00 am (F): Non-transaction days for PayPath MO
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09/24 at 7:00 pm (W): Deadline for Funding Transactions
- 09/29 (M): UCPath LL-DOPE & UCPath GL Post Confirm Complete
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Oct. Biweekly 1 10/08/25 Paycheck |
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09/29 at 3:00 pm (Th): Employee Data Change Deadline
- 09/30 at 5:00 pm (T): PayPath Transaction Deadline
- 09/30 at 5:01 pm – 10/03 at 6:00 am (F): Non-transaction days for PayPath BW1
- 10/01 at 7:00 pm (W): Deadline for Funding Transactions
- 10/06 (M): UCPath LL-DOPE & UCPath GL Post Confirm Complete
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Upcoming Pay Confirm Dates: 09/18, 09/25, 10/02, 10/16, 10/27, 10/30, 11/13
UCPC does NOT process Off-cycle, DR/SCT, or Pay Requests on Pay Confirm dates. |
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Salary Cost Transfer* Approval Deadlines for UC San Diego Financial Accounting Posting |
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09/23 @ 8:00 p.m. (M): BW/MO for posting in September
- 10/22 @ 8:00 p.m. (W): BW/MO for posting in October
- 11/19 @ 8:00 p.m. (W): BW/MO for posting in November
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12/18 @ 8:00 p.m. (Th): BW/MO for posting in December
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Note: An SCT that is final approved after the deadline, but before the end of the calendar month, may result in a mismatch between Acctg Period and Run ID. |
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Local News: Upcoming Projects & More |
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- Employee Compensation Report – Human Resources Restricted
- Added Employee Work Email Address column. Added filters to improve performance
- Employee Roster Report – Human Resources Non-restricted
- Added Employee Work Email Address column
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Where Can I Get Transactor Support? |
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Bring Your Questions to an Office Hours Session: |
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Book a 1:1 "How-To" Appointment: |
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Register for
On-The-Job Training |
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First time entering a transaction and not sure where to start? Don't enter transactions often, and would like some help? The UCPath On-The-Job Training sessions are now available to new transactors who need additional training and existing transactors who need a refresher on a UCPath topic. Book an appointment here.
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It is a best practice to review, on a regular basis, the list of UC-Wide System Updates.
This list is updated periodically and available on our System Updates Webpage. |
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