Time Off Request Reminders

Dear Time Off Managers & Delegates, 

Time off is an important part of the university's total rewards package. Both an employee and their manager play a role when it comes to an employee's request for time off. Managers should continue to encourage their direct reports to take their well-earned time away from work throughout the year.

In addition, it is important that managers and delegates process their employees' requests in a timely manner to ensure employees' available balances are accurate and allow employees to plan time off in advance. The GW Time Reporting System (TRS)* plays a vital role in recording hours worked and time off taken, ensuring that every member of our community is compensated promptly and accurately.

Please review the following reminders and resources to help ensure that time off requests are being accurately recorded and managed in the TRS. 

^{*For Residents and UPD staff under a Collective Bargaining Agreement (CBA) who do not record their time in the TRS, please contact your individual departments for further guidance.}

Managers (or the manager's delegate) need to ensure all requests that are in submitted or cancelled submitted status have been processed. Timely processing ensures accurate vacation time payouts upon employment separation and supports departmental budgeting. 

The following resources are available to help you review and manage your employee's time off requests. 

You can contact the Benefits office at timeoff@gwu.edu, M - F, 8:30 a.m. - 5 p.m. (ET) with any questions regarding time off request processing.

Sincerely,
GW Benefits
Human Resource Management and Development