March 5, 2025 – March 19, 2025
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Welcome to our biweekly communication to keep you up-to-date on all things UCPath. |
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UCPath Biweekly Newsletter Schedule: The next newsletter will be sent on 03/19 |
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Authentication Changes Coming for UCPath Login
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To protect access to your personal information, UC San Diego, along with all UC locations, has updated how employees use multifactor authentication via Duo. SMS code and Phone Callback verification factors will no longer be available. To ensure uninterrupted access to UCPath, please:
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Make sure your Duo Mobile app is version 4.49 or higher. To check your version, use the guide below that applies to your device’s operating system:
- If you are using phone callback for SMS codes exclusively, please work with your location’s Help Desk to install and enroll in Duo Mobile
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If you are unable to enroll and/or use Duo Mobile, please work with your location’s Help Desk to use another available verification method
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Retirement of Direct Retro Tool in UCPath
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As a reminder, UCOP is planning on deprecating the Direct Retro (DR) tool in UCPath effective July 1, 2025. To ensure compliance, all Direct Retro transactions that require use of the tool must be completed and approved by June 25, 2025. Please note that High-Risk Direct Retros will require additional approval.
The next Direct Retro deadline is Monday, March 10.
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Hire Templates & I-9 Integration
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Please note that I-9 integration will fail if there are spaces in front of and/or after an email address. Be sure to double-check your formatting to ensure there are no integration errors.
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The above information and more can be found in our Newsroom. |
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Upcoming Payroll Deadlines |
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The Payroll Processing Schedule is your official source for Payroll Deadlines & Non-transaction Days.
Use this Job Aid to understand the terminology and deadlines.
* Dates with an asterisk indicate payroll processing deadlines adjusted for holiday processing. |
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March Biweekly 1 03/12/25 Paycheck |
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02/27 at 3:00 pm (Th): Employee Data Change Deadline
- 03/04 at 5:00 pm (T): PayPath Transaction Deadline
- 03/04 at 5:01 pm – 03/07 at 6:00 am (F): Non-transaction days for PayPath BW1
- 03/05 at 7:00 pm (W): Deadline for Funding Transactions
- 03/10 (M): UCPath LL-DOPE & UCPath GL Post Confirm Complete
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March Biweekly 2 03/26/25 Paycheck |
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03/13 at 3:00 pm (Th): Employee Data Change Deadline
- 03/18 at 5:00 pm (T): PayPath Transaction Deadline
- 03/18 at 5:01 pm – 03/21 at 6:00 am (F): Non-transaction days for PayPath BW2
- 03/19 at 7:00 pm (W): Deadline for Funding Transactions
- 03/24 (M): UCPath LL-DOPE & UCPath GL Post Confirm Complete
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March Monthly 04/01/25 Paycheck |
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03/19 at 3:00 pm (W): Employee Data Change Deadline
- 03/24 at 5:00 pm (M): PayPath Transaction Deadline
- 03/24 at 5:01 pm – 03/27 at 6:00 am (Th): Non-transaction days for PayPath MO
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03/25 at 7:00 pm (T): Deadline for Funding Transactions
- 03/31 (M): UCPath LL-DOPE & UCPath GL Post Confirm Complete
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Upcoming Pay Confirm Dates: 03/06, 03/20, 03/26, 04/03, 04/17, 04/25, 05/01
UCPC does NOT process Off-cycle, DR/SCT, or Pay Requests on Pay Confirm dates. |
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Please note that there will be separate deadlines for Direct Retro processing and Salary Cost Transfer processing each month: |
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IMPORANT NOTE REGARDING DIRECT RETROS: UCOP is deprecating the Direct Retro (DR) tool in UCPath effective July 1, 2025. Please perform Direct Retros in UCPath for any remaining payroll transactions that will require the use of the Direct Retro tool and have them approved by June 25, 2025.
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Direct Retro* Approval Deadlines
for UC San Diego Fin. Acctg Posting |
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03/10 (M): BW/MO for posting in March
- 04/17 (Th): BW/MO for posting in April
- 05/15 (Th): BW/MO for posting in May
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06/13 (F): BW/MO for posting in June
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| Salary Cost Transfer* Approval Deadlines
for UC San Diego Fin. Acctg Posting |
- 03/13 @ 8:00 p.m. (Th): BW/MO for posting in March
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*Direct Retro & SCT Note: A DR or SCT that is final approved after the DR or SCT deadline, but before the end of the calendar month, may result in a mismatch between Acctg Period and Run ID.
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Local News: Upcoming Projects & More |
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July 2025 will mark the launch of the following projects in the UCPath system: Improve Self-Service the Annual UCPath Upgrade, and Expanded Paid Sick Leave Phase 2.
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- The Improve Self-Service project aims to improve the user experience for both Employee and Manager Self-Service portals in UCPath by leveraging new Fluid functionality. Features of this project include a mobile-friendly layout, accessibility improvements, and modernized benefits enrollment.
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The Annual UCPath Upgrade will update the UCPath system from PUM 47 to the latest Oracle PeopleSoft HCM software, PUM 49.
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Expanded Paid Sick Leave Phase 2 will also be part of the July Release. In case you missed it, the recording and slide deck from the Expanded Paid Sick Leave Topic Based Zoom is posted on the HR Network Blink page.
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- Salary Cost Transfer Status Report – Payroll Accounting and Reconciliation
- Added Approver's Comments
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Direct Retro Status Report – Payroll Accounting and Reconciliation
- Added Approver's Comments
- PayPath Status Report – Human Resources Restricted
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*New Approval Workflow Engine (AWE) Report*
- Service Credit Seniority Point Report – Human Resources Non-restricted
- Updated to add calendar year 2025
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Hours on Pay Status Report – Human Resources Non-restricted
- UC Learning Center - Required Training Status – Human Resources Non-restricted
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Added Employee Class to prompt page and report pages
- Employee Roster Report – Human Resources Non-restricted
- Added Job and Cubicle Location
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Where Can I Get Transactor Support? |
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Bring Your Questions to an Office Hours Session: |
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Book a 1:1 "How-To" Appointment: |
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It is a best practice to review, on a regular basis, the list of UC-Wide System Updates.
This list is updated periodically and available on our System Updates Webpage. |
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