HR Insights 

April 2026

Our goal is to keep you informed, supported, and empowered in your role across the university. In this edition, we’ve gathered essential updates on Benefits & Wellbeing, Professional Development, Payroll, HR Records, HR Compliance, and Recruitment.

We remain committed to fostering a workplace culture grounded in transparency, collaboration, and growth. Your feedback is always welcome as we continue working to enhance HR services for our staff and faculty.

Get the latest on upcoming wellbeing events and a first look at the summer enrollment calendar.

1. Employee Wellbeing Fair

Join us on April 29 at the Health Science Center from 11 am – 2 pm to explore wellbeing services and programs available to TWU employees.

2. ERS Benefits Fair 

The Employees Retirement System (ERS) Fair is set for July 1. Stay tuned for more details!

🗓️ Summer Enrollment 2026

It’s almost that time of year again! While we are still waiting on specific details from the state, please mark your calendars for the Summer Enrollment period: June 22 – July 24.

We're sharing these dates now so faculty can plan before summer break. Stay tuned for updates!

A huge congratulations to everyone who participated in this year’s Get Fit Challenge! We are so inspired by your dedication to staying active and prioritizing your wellbeing.

After weeks of hard work and movement, we are excited to celebrate our Top 5 Winners:

Thank you to everyone who joined us for the Celebration of Distinction! It was a wonderful opportunity to honor our colleagues and celebrate the dedication that makes the TWU community so special. 

We truly appreciate everyone who participated and helped make this event a success.

Service Awards & Retirement Gifts

If you were unable to collect your service milestone pins or retirement honoree gifts at the ceremony, they are still available for pick-up: 

Where: HR Front Desk (Oakland Complex, 2nd Floor)

When: During normal business hours (Monday – Friday, 8:00 a.m. – 5:00 p.m.)

We are excited to announce that registration is now open for April's professional development session: Managing Difficult or Emotionally Charged Conversations.

This session will equip participants with practical communication strategies that supports clear, respectful, and direct dialogue.

Who Should Attend:

Training will be virtual via Zoom on April 28, 2026 from 1pm – 2pm.

Questions can be directed to hrtraining@twu.edu.

April is the perfect time to do some "spring cleaning" on your payroll profile. Ensuring your information is up to date prevents delays and ensures accuracy in your pay and taxes.

 Spring Clean Your Pay

Log in to the Pioneer Portal (Me > Pay/Personal Info) to review the following:

Direct Deposit: Confirm your bank information is current.

Path: Me > Pay > Payment Methods

To ensure everyone is paid on time, please remember:

Understanding how your extra hours are calculated:

Workweek: Sunday through Saturday.

Overtime (OT): Earned at 1.5x for actual hours worked over 40 in a workweek.

Note: OT accrues and is paid out after 12 months if not used as “Overtime Leave.”

Example: 48 hours worked = 12 hours of overtime accrued (8 hours over 40 x 1.5).

Compensatory (Comp) Time: Earned when total hours (worked + leave taken) exceed 40 in a week.

Note: This is earned at straight time and must be used within 12 months as “Compensatory Leave” or it will be forfeited.

As we transition into the summer semester, please take note of the following guidelines and key dates for managing student workers, adjuncts, and faculty assignments.

🗓️ Important Dates to Remember

April 20: First day to submit summer assignment changes.

May 31: Final day of the Spring semester assignments.

Note: Do not terminate or end assignments for Graduate Workers, Adjuncts, or Faculty prior to this date.

June 1: First day of the Summer semester assignments.

Note: Please do not submit “off-cycle” start dates for these summer assignments.

45-Day Rule: Please remember not to submit any changes (including terminations) more than 45 days prior to the effective date.

Need help navigating the system? Detailed, step-by-step guides for updating assignments are available in the Knowledge Base. Starting April 20, you can access the following walkthroughs:

Processing for new employees starting on June 1st will begin on April 20.

Hiring for Summer 2026? You may find these resources helpful:

Adjunct, Graduate workers, and Students Hiring Types:

Temporary / Hourly Staff:

Check out our Knowledge Base page for more information or email us at hrrecruitment@twu.edu.

To ensure transparency and compliance with State of Texas regulations and the Ethics Policy, TWU requires all employees engaging in dual or outside employment to disclose these activities.

What You Need to Know:

✅ Required Actions:

For additional information, please refer to the Ethics Policy. If you need assistance completing the form, contact Human Resources at HRRecords@twu.edu.

Missed our Total Compensation update? Review the dedicated email for all the details by clicking below.

We are excited to introduce the newest member of our HR family!

Terence Alexander has joined the TWU Human Resources team as our new HR Assistant. A native of Fort Worth and a recent Studio Art graduate from UNT, Terence is eager to launch his professional career within the HR sector. He is highly motivated to leverage his background and looks forward to supporting the university team. Please join us in welcoming Terence to the team!

Questions or suggestions? Please contact HR at hrtraining@twu.edu

1201 Administration Dr.
Denton, TX 76204
940-TWU-2000