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Brothers, Advisors, and Volunteers –
Zeta Beta Tau holds the health and safety of our brothers in the highest regard and has been closely monitoring developments surrounding Coronavirus disease (COVID-19). On behalf of the Supreme Council, and the International Headquarters staff, please know that Zeta Beta Tau is committed to supporting each of our brothers and chapters during this time. Below you will find additional chapter recommendations on operations and functions.
Also, we are hosting two webinar sessions on Tuesday, March 17th at noon (EDT) and Wednesday, March 18th at 7pm (EDT). These webinars will be hosted to share best practices and answer any questions you have regarding basic chapter operations, engagement and the possible long-term impact of the virus on our Fraternity. We strongly encourage you to register and attend one of the calls. Call information will be sent upon registration.
HEALTH AND SAFETY OF BROTHERS
- The health and safety of our brothers is most important. Please take all recommendations and guidance from your institution and your city, state, or other local entity seriously.
- The following links provide great information.
o How to respond if you or someone you know displays the symptoms of Coronavirus
CHAPTER SUPPORT
- We will move chapter visits to online meetings for institutions that have cancelled in person classes and events. For institutions that have not, we will be assessing these on a case by case basis.
- Remote meetings and coaching are available to you and your chapter leaders at any time. Your staff liaison can host video and phone meetings with your chapter officers and advisors. We also have software available for you to use on a chapter level as well.
- Staff liaisons are also able to assist with thinking through operations, event contracts, housing concerns, and chapter business.
CHAPTER MEETINGS
- Follow the recommendations made by your institution concerning gatherings for all registered student organizations or events.
- Monitor any city restrictions your city may have as well.
- If your school recommends canceling all in-person meetings/gatherings, please reach out to your staff liaison to discuss running remote meetings or gaining access to our remote video conference software. We also recommend reading this article that highlights the best way to engage remote meetings.
- To prepare, start thinking about what business you may need to conduct between now and the end of the semester or quarter. Business items which require a vote will be the most important items for which to plan alternative meeting options.
ALUMNI AND VOLUNTEERS
- Check in with the chapter to see what guidance or restrictions the institution has put in place. Engage with the chapter executive board to see what plans they have in place for the remainder of the semester or quarter. For example, could any brotherhood, social, or service events need to be rescheduled? Are there any contracts the chapter has signed that may need to be reviewed or cancelled? Do brothers have a place to go if housing is closed?
- Identify any questions, concerns or resources they have and let Headquarters know how we can help.
HOUSING
- If you maintain housing, contact your local institution to learn about policies and procedures that might affect access, resources, and support.
- Check in with your city, state, or other local entity to see what guidance they are giving and what restrictions they may be putting in place.
- Begin to develop a plan, should the institution move to online learning, to ensure your living space and brothers are safe, secure, and adequately accommodated. Please note- every institution is handing this differently, so make sure you understand what the housing impact may be.
- In the case that a brother residing in your housing facility is feeling ill and/or is diagnosed with COVID-19, follow the recommendations made by your educational institution immediately for next steps.
- We ask that all Trustees/ House Corporation Board officers communicate with the host institution to learn more about any precautionary measures or steps that should be taken.
SOCIAL/PHILANTHROPIC EVENTS
- Please follow the recommendations made by your institution on social engagements, philanthropic events, fundraising events, and gatherings (including fraternity/sorority formals) for all registered student organizations.
- Please follow any recommendations made by your institution, city, state or local entity regarding gatherings. This will need to be done for any events you plan to host.
- Please gather any contracts you have for facilities, vendors, or event support and review the cancellation policies. Your Chapter Liaison and advisor can assist with this.
- If your school recommends canceling all formal meetings/gatherings, please reach out to Headquarters to discuss access to our remote video conference software.
RECRUITMENT EVENTS - We know some of you are still recruiting, please connect with David Rind, Director of Organizational Growth, as soon as possible to discuss plans. His email is drind@zbtnational.org.
- Please follow the recommendations made by your institution on events and gatherings for all registered student organizations. This includes any hometown recruitment events you may plan on hosting.
Thank you for your attention to this growing health threat.
Interfraternally,
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Libby Anderson
Chief Executive Officer
landerson@zbtnational.org
(317) 334-1898
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