Sara Bowman (University HR) and Kate Harvey (VPRI) discuss working together to get things done, and the benefits and challenges of HR collaboration at the UO.
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Updates, News, Requests, and Reminders
Candidate bulk messaging: Units can now communicate with applicants via MyTrack. Users with access to the job requisition can send messages to the entire pool or to a subset. To learn how to do this, see April's HRCP meeting presentation (slides 19-27).
New workplace injury reporting portal: Safety and Risk Services has launched a streamlined webform for reporting workplace injuries. Save the link for access, and share with supervisors.
Officer of Administration review tracking: HR Operations is working on a new tool for tracking OA performance reviews. The target to launch the new process is May 2024. If you track faculty reviews in Banner for PWAREVW, the OA process will look familiar. We'll offer support resources before the new process launches.
SEIU April pay: Eligible SEIU employees will receive the one-time $1500 payment (prorated by FTE) and the 6.5% COLA that were negotiated during the recent economic reopener. For more information, see the Employee and Labor Relations website or email uoelr@uoregon.edu.
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Summer is coming! Did you know that VSP offers members a $150 allowance per calendar year for ready-made, non-prescription sunglasses, instead of prescription glasses or contacts?
If you already have prescription glasses or contacts through VSP, they offer a 30% savings on additional glasses or sunglasses from the same provider on the same day as your well vision exam.
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Oregon CUPA-HR Spring Conference: May 2-3, Hillsboro Embassy Suites. Please consider attending for the learning opportunity and to maximize UO's representation! Visit the CUPA-HR website for more information.
HR Community of Practice Professional Development Series -- Change Management: May 21, 9:00 a.m. to 1:00 p.m. This session is full! If you are registered but no longer able to attend, please remove the session from your learning plan so someone on the waitlist can join.
Summer Term Appointment Help Sessions: April 25, 11:00 a.m. to 1:00 p.m. and May 6, 1:00 to 3:00 p.m. offered on Teams. Drop in to virtual office hours for help with your summer term appointments.
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The university has several HR job openings. Check them out, and share in your networks!
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Each month, we'll spotlight a data point to spark conversations and celebrate collaborations.
This month's data point is:
387
Number of Oregon Paid Family Medical Leave (PFML) claims the UO Benefits team has processed since the program began in September 2023. That's an average of about 48 per month!
Thank you for supporting employees with the PFML process.
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The next HR Community of Practice meeting will be May 1 from 2:00 to 3:00 p.m. on Zoom (link will be distributed before the meeting). We'll feature a discussion panel on the topic "Support for Supervisor Success: Tailoring Your Approach and Resources." Panelists are:
- Sarah Blanchard, Student Employee Coordinator, Employee and Labor Relations.
- Peter Fehrs, Associate Director, Employee and Labor Relations.
- Evey Lennon, Associate Vice Provost, University Libraries.
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Unit HR partners: please share this information with those in your units who need it.
How to Read and Understand Your Earnings Statement is a new, self-guided module available in MyTrack. It explains each field on your earnings statement (pay stub) in simple terms. You can choose which fields you learn about. If you've ever puzzled over how much the university pays for your benefits, or other fields on your earnings statement, this will help.
Work-Life Resources for University of Oregon Employees is another new, self-guided module available in MyTrack that explains resources for employees at the University of Oregon. If it has been a while since you explored UO's offerings and benefits, take a look!
Student employee training for supervisors: Sarah Blanchard, student employee coordinator in Employee and Labor Relations, is offering presentations for supervisors about student employee unionization.
Understanding Sexual Misconduct, Resources, and Employee Responsibilities training deadline: May 22. Note that this is a separate training from the Workplace Harassment & Discrimination Prevention Training. For more information, visit the HR website.
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Retirement Expo: TODAY, April 23, 10:00 a.m. to 3:00 p.m., EMU Crater Lake North and South Rooms 145 and 146. The theme is "Get Your Ducks in a Row for Retirement." Representatives from PERS and supplemental retirement vendors will be giving presentations and available throughout the day.
UO Kids on Campus: April 25. Registration has closed. Thank you to the units who are hosting experiences for kids and their adults!
FYI Fridays: starts April 26. FYI Fridays gives employees a chance to learn from each other about their work and to connect. Register for one or more sessions, or propose a session for fall 2024!
Employee Benefits Overview: May 8, 10:00 to 11:00 a.m. via Zoom. We’ll discuss benefit eligibility, provide a review of core benefits and lesser known benefit offerings, and offer retirement information. If you’re interested in expanding your knowledge of the benefits available to you, please register in MyTrack.
Outstanding Employee Award Celebration: May 22, 1:30 to 3:00 p.m., Giustina Ballroom, Ford Alumni Center. Join us for this annual community celebration of the awardees and the work done by officers of administration and classified staff.
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Hire and Pay Action Deadlines
Spring term and May 2024 hires and changes are past due. Please submit ASAP.
Summer 2024 deadlines
- May 10 - suggested deadline to offer a June start summer teaching appointment via the summer term assignment memo.
- May 15 - deadline to submit June start summer appointment paperwork to Human Resources via the summer appointment upload form.
- May 15 - any pay actions taking effect June 2024.
Unit-based HR managers can help ensure smoother processing by setting internal deadlines that give plenty of time for them to meet University HR and Payroll deadlines.
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| Human Resources, 677 E 12th Ave. Suite 400, Eugene, OR 97403
P: 541-346-3159
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