May 2023

Important: Don't miss these upcoming deadlines


It may be hard to believe, but this state fiscal year and school year are almost over. That means several deadlines are approaching.
Keep scrolling for a few, important reminders. 
Fiscal year close-out & reporting deadlines
We recently emailed you this important reminder: FY 2022-2023 close-out is rapidly approaching.
The deadlines are: 
By July 15, 2023

  • All salary files through June 2023 are due from employers who report TRSL contributions.

By July 18, 2023

  • All contribution exception reports must be cleared.
  • All online contribution corrections must be processed
Three-year window closing for FY 2020 corrections
Time is running out to submit Full-time Only Corrections and Prior Year Corrections for FY 2020 at no actuarial cost. 
  • State law requires employers to pay the actuarial cost for any correction of earnings or salary that results in an increase of service credit when those corrections are made more than three years after the monthly contribution report was due. 
     
  • The grace period for corrections to FY 2020 ends on June 30, 2023.

  • You can pull your Questionable Year Report by fiscal year to identify any questionable years for FY 2020 to see which ones still require certification.

RTW Critical Shortage certification required annually for PreK-12 employers

TRSL will terminate all retirees enrolled under a critical shortage provision effective June 30.  New certification will be required for any retiree hired under the critical shortage provision for the beginning of the next school year.
Remember: the declaration process for the critical shortage provision for PreK-12 has changed. Refer to the Step by Step to Declaring a Critical Shortage document for detailed information on the process.
A few things to keep in mind when enrolling retirees under the critical shortage provision: 
PLEASE NOTE: The critical shortage category is only available under the 2010 RTW law for PreK-12 employers; retirees subject to the 2020 RTW law, including those who make the irrevocable decision to convert to the 2020 RTW law, will not have this enrollment option. 

How to handle employees who are eligible for Regular Plan and Plan B


Employees who fall within either of the below scenarios are considered eligible for participation in both TRSL’s Regular Plan and Plan B. 
As their employer, you must determine if the member is employed in two distinct positions, one of which is a school food service position. Enrollment and reporting of earnable compensation will be based on the distinct positions as detailed in the table below.
  • Employee #1 works a 7-hour day as a child nutrition/cafeteria worker (full-time, eligible for Plan B) and two hours per day as an after school/ child care worker (part-time, would be eligible for Regular Plan if the position were full-time).

  • Employee #2 works a 6-hour day as a teacher’s aide (full-time, eligible for Regular Plan) and two hours per day as a child nutrition/cafeteria worker (part-time, would be eligible for Plan B if the position were full-time).
NOTE: Even though employment in part-time positions is typically not eligible for TRSL membership, earnings for this employment must be reported to the appropriate TRSL plan. 
* Positions listed are examples (FT = full time; PT = part time).

What's "zero posting?"


With summer approaching, many TRSL employers will be reporting salary information for June, July and August in the month of June. This can sometimes produce the error message of "Enrolled Not Reported" on your Salary Contribution Exception Reports. To clear this error, a "zero posting" needs to be entered for each individual record.

 
To save you time, TRSL can clear these errors for you by processing a mass zero posting for your agency. Just contact your Retirement Liaison to make the request. 
Here's a little more information about zero postings based on the month for which they are made.
For June, July and August reporting: 
  • Zero posting can be made anytime during the current fiscal year.

  • Zeros can be posted for actual earnings, contributions, and full-time earnings.
For September-May reporting: 
    • Zeros can be posted for actual earnings and contributions only.

    • Full-time earnings will equal the full-time earnings reported by the reporting agency from the previous month. For September, the system will look for the full-time earnings in May of the previous fiscal year if the member was employed by the same reporting agency.
    Available on demand: Annual Employer Training
    We just wrapped up our online Annual Employer Training loaded with a lot of good information for new and seasoned employees. 
    If you weren’t able to join us, you can still tune in. The recordings are available on demand:
    And don’t forget to join us next year. 
    Next year’s Annual Training will be held in March 2024.  Details and exact dates will be announced by December 2023, and registration will open in January 2024.   
    PO Box 94123
    Baton Rouge, LA | 70804 US
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