This communication was generated by UT Health Science Center Finance and Administration to keep you informed of upcoming events and deadlines, changes to fiscal policy and procedures, and other financial matters.
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- Finance and Administration
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Campus Wide Business Manager Meeting
- 2025 Close Letter and Schedule
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DASH
- Campus Safety
- Enterprise Risk Management Risk Assessment Process
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FINANCE AND ADMINISTRATION
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Campus Wide Business Managers Meeting
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June 11 Campus Wide Business Managers Meeting
The next Campus Wide Business Managers meeting will be held Wednesday, June 11 from 1:30 - 3:00 p.m. in GEB A104. The agenda will be posted on the Campus Wide Business Managers webpage prior to the meeting. Individuals on the Memphis campus are highly encouraged to attend in person. For those joining via Zoom, please register at the link below.
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2025 Close Letter and Schedule
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FISCAL YEAR 2025 PROCESSING DEADLINE DATES FOR PROCUREMENT SERVICES AND ACCOUNTS PAYABLE
- June 20 - Last day to request Purchase Orders required to process invoices
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June 25 - Deadline to distribute, reconcile, mark as complete and approve May 2025 procurement card charges and last day to make procurement card purchases for FY25, deadline should also be used for travel card charges and reconciliation
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June 27 - Deadline for invoice processing to include tuition reimbursement related to spouse and dependents (contact edye3@uthsc.edu for tuition reimbursement questions)
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June 30 - Procurement card transactions (for June) available to verify and approve
DASH PROCUREMENT
DASH TRAVEL AND EXPENSES
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Be advised that during an overnight interface, some inactive p-card transactions moved to valid transaction status. The UTSA technical team is working to resolve the situation, and we ask that you disregard these old transactions and do not reconcile them. If you have questions, please reach out to bpatto11@uthsc.edu
- Accounts Payable is requesting that procurement and travel card charges be reconciled monthly to reduce the number of single line reports being received for audit purposes. If you have any questions, please contact kfulle19@uthsc.edu
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Accounts Payable will be offering Travel, Travel Card and Procurement Card policy training for the remainder of the year; please login and register to attend under your Events Calendar: https://tennessee.csod.com/LMS/catalog/EventsCalendar.aspx#m=2&d=05/30/2025
DASH SURPLUS
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Please do not submit your department's S1 forms through the DASH system. Forward all S1 requests to kwiley9@uthsc.edu, HSC Surplus Coordinator.
DASH WORKFLOW AND APPROVAL
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Are you experiencing blank screens or missing tiles in DASH? Check your browser! First step is to clear your internet browser cache or history to help troubleshoot an issue, and for the best performance, verify you are using the latest browser version. Oracle supports the following four browsers: Microsoft Edge, Google Chrome, Mozilla Firefox, or Apple Safari. You can learn more about browsers, clearing cache, and performance in the DASH Knowledge Base.
- UPDATE: IRIS will remain accessible until December 31, 2025, for viewing reports and other historical information. At that time, the final set of data will have been transferred to the archive solution for any future reference and access to IRIS will no longer be needed.
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Enterprise Risk Management Risk Assessment Process
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At the direction of the EVC-COO, the department of Campus Safety and Emergency Management is coordinating the university’s Enterprise Risk Management (ERM) risk assessment process. (The campus procedure/policy is linked here.) The objective is to comply with state law and ensure that we are monitoring and coordinating our efforts to identify and mitigate risks (both threats and opportunities) that may impact the university’s ability to accomplish its mission. It is intended to consider the broad range of external (political, legal, economic, social, technological) and internal factors (resources, organizational factors, capabilities, operations, alignment) that may affect the university. Although safety issues and natural disasters may be among these risks, the scope of this assessment is more expansive and should consider risks such as student enrollment, recruitment & retention, financial challenges arising from governmental policy changes, etc.
From this risk assessment, Campus Safety will deliver to campus leadership information about what our community thinks are the most significant risks to the university mission (e.g., top 10 risks) and, subsequently, to ensure individual work units have risk mitigation plans in place to monitor and respond to their top risks.
Business managers have an important role and insight into the university operations. If you are interested in participating in the Enterprise Risk Management risk assessment, please join the 60-minute facilitated discussion to identify and evaluate risks that you think have the greatest potential to impact the university’s mission. This will take place via Zoom on Friday, June 20 at 9:30 am. You can join using the link provided below. Additional notification will be placed in the Daily Digest.
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