Issue 195 | November 5, 2024
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This communication was generated by UT Health Science Center Finance and Administration to keep you informed of upcoming events and deadlines, changes to fiscal policy and procedures, and other financial matters.
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- Finance and Administration
- NEW DATE - Campus Wide Business Managers Meeting
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Central Shared Services Business Office and Contracts
- DASH - Important Dates
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DASH - General Ledger Training
- Human Resources
- Office of Sponsored Programs
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Information Technology Services
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FINANCE AND ADMINISTRATION
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Campus Wide Business Managers Meeting
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The Campus Wide Business Managers meeting previously scheduled for Tuesday, November 26 has been rescheduled to Thursday, December 5 from 2:30 - 4:00 p.m.
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CENTRAL SHARED SERVICES BUSINESS OFFICE and CONTRACTS
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Procurement, Accounts Payable/Receivable, Contracts Important Dates (Based on a January 6, 2025 Go-Live)
Procurement
- Last day to submit a non-catalog requisition: December 2, 2024
- Last day to submit a marketplace catalog order: December 9, 2024
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Last day for approvals: December 13, 2024
- Last day to access purchase orders in IRIS and ESM: December 20, 2024
- Departments will still be able to use their p-cards to make purchases directly with suppliers outside of Marketplace after December 9, 2024.
Accounts Payable
Last day for departments to approve invoices for payment processing in IRIS: December 13, 2024
Last day to reconcile and approve November P-Card Statements in IRIS: December 17, 2024
- Last day to create new suppliers in Payment Works: December 20, 2024
- Last day to create/update vendors in Payment Works: December 20, 2024
Accounts Receivable
- Last day to submit new Customer Number requests: November 27, 2024
- Last day to submit new Invoice requests: December 16, 2024
Contracts
- Last day to create a new contract in the Agiloft ESM contract system: December 16, 2024
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DASH UTHSC General Ledger Training - Virtual
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Taleo
Last Day to Enter a Requisition in Taleo: December 6, 2024
Last Day to Complete Searches in Taleo (any search not completed in Taleo will have to be entered in DASH): March 31, 2025
Absences and Time Entry
Deadline for monthly-paid employees to enter absences: December 13, 2024
Deadline for submitting leave of absence request in IRIS: December 13, 2024
Deadline for biweekly-paid employees to enter absences and time for pay period ending December 29: December 30, 2024
Link to Cutover Hub: https://liveutk.sharepoint.com/sites/DASHProgram/SitePages/Cutover-Hub.aspx
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Get Ready for Inclement Weather
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For supervisors who have employees that need hard copies of professional development activities during inclement weather, you may now order your hard-copy 10-Day Civility Challenge workbooks for your staff and get ahead of the inclement weather.
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OFFICE OF SPONSORED PROGRAMS
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DASH UTHSC Sponsored Programs (Grant) Report Training
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We are ready to get started with our in-person training sessions for the new Sponsored Program Grant Reports. This is an exciting time to learn our new DASH ERP system! These sessions are designed to provide hands-on experience and valuable insights to help you navigate and utilize DASH effectively. You must register for the training session through K@TE. The available training sessions, dates, and times are:
Sponsored Program Grant Reports Training (*Times in K@TE may display as Eastern)
- Monday, November 11, 2024, 2:30 PM - 4:00 PM CST, B205 Computer Lab
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Tuesday, November 12, 2024, 1:00 PM - 2:30 PM CST, B205 Computer Lab
Link to K@TE Registration - https://tennessee.csod.com/samldefault.aspx?returnurl=%252fDeepLink%252fProcessRedirect.aspx%253fmodule%253dlodetails%2526lo%253d2f4156e1-6253-4b27-bee1-a1d3f67ad88c
Please forward this to any of your colleagues that would benefit from the training. Keep in mind, the seating is limited to 48 people per session. For questions about this training contact the Office of Sponsored Programs at egrants@uthsc.edu.
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INFORMATION TECHNOLOGY SERVICES
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Windows 10 will officially reach end of life (EOL) on October 14, 2025. After this date, Windows 10 will no longer be supported by Microsoft, and UT Health Science Center devices running Windows 10 will no longer be allowed on the campus network.
Since Windows 10 EOL is now less than one year away, ITS recommends that you start planning to replace any Windows 10 devices in your areas NOW. We are ready to assist by providing a computer inventory report from our asset management system to help identify devices that are incompatible with Windows 11. We can also assist with building out device recommendations and cost estimates for needed replacements.
To request an ITS computer asset report for your area and/or assistance with the computer replacement process, please submit a service request in TechConnect here.
Please direct any additional questions to Micah Hubbard at mhubba13@uthsc.edu .
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