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A&F Virtual Town Hall: Unified ERP
- Sustainable Procurement Guide Now Available
- Save-the-Date: Fiscal Year 2025 Year-end Town Hall
- New Procurement and Business Services Director of Insurance and Risk
- Changes to Supplier Sign-up on Paymode-X
- Updates to Finding Supplier Invoices
- Subaward Close-Out Reminder
- PI Certification Statement On Subrecipient Invoices
- Compliance Corner: Finance and Planning Training Resources & Grants Management 101
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A&F Virtual Town Hall: Unified ERP
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Join us at the February A&F Virtual Town Hall to learn more about the University System of Georgia’s (USG) Unified Enterprise Resource Planning (ERP) Project including how it will benefit the Georgia Tech community.
This transformative initiative seeks to improve the user experience for faculty and staff by standardizing and unifying financial and human resource information systems across all 26 institutions within the USG.
Panelists include:
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Skye Duckett, Vice President and Chief Human Resources Officer
- Leo Howell, Vice President for Information Technology and Chief Information Officer
- Ron Johnson, Senior Vice President of Strategic Initiatives and Chief of Staff
- Rich Loftus, Vice Chancellor of Strategic Implementation, USG
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Kim Toatley, Vice President for Finance and Planning and Chief Financial Officer
- Stacy Whitman, Executive Director for Administrative Services Center
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Date: Friday, Feb. 21
Time: 2 to 3 p.m.
Click the zoom link to attend virtually.
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Click here to download the calendar invite.*
As always, there will be time for an open Q&A, and you are encouraged to submit your questions in advance to evpaf@gatech.edu.
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* Due to recent system updates, you may receive a Microsoft Security Notice when downloading the calendar file. In this instance, it is safe to continue.
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Sustainable Procurement Guide Offers a Pathway to Smarter Procurement Decisions
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The recently published Georgia Tech Sustainable Procurement Guide, developed in partnership with the Office of Sustainability and the Office of Procurement and Business Services, reflects Georgia Tech’s commitment to sustainability. This guide provides faculty, staff, and departments with actionable recommendations to make environmentally and socially responsible purchasing decisions.
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| Save-the-Date: Fiscal Year 2025 Year-end Town Hall
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The Georgia Tech financial community is invited to attend the FY2025 Year-End Town Hall on March 19, from 9 a.m. to noon, to discuss processes, procedures, and deadlines for a successful year-end close. More details to come.
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| New Procurement and Business Services Director of Insurance and Risk
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Procurement and Business Services has hired Jerome Wright as the new director of Insurance and Risk.
Jerome brings a wealth of experience to the Procurement team, with a distinguished career in the insurance industry. His expertise spans claims management in general liability, casualty, and property.
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Changes to Supplier Sign-up on Paymode-X
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Updates to Finding Supplier Invoices
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Procurement and Business Services is pleased to announce several important updates to the “Find Supplier Invoice for Campus” report to help improve accuracy and functionality:
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Line-Level Detail: The report will no longer summarize multiple invoice lines into a single row. Instead, each invoice line will be displayed individually, providing more detailed information when multiple quantities of the same item are ordered across different PO lines.
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Cost Center Accuracy: The Cost Center column will now accurately reflect the specific Cost Center used for each invoice line, rather than displaying all Cost Centers for the entire invoice. This update uses the delivered Cost Center field for more precise reporting.
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Worktag Column Updates: The Worktags column will be replaced with individual columns for each Worktag, making it easier to track and manage specific data.
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These enhancements, along with other improvements, are designed to streamline your reporting experience and ensure greater accuracy. If you have any questions regarding the update, please submit a Service Now ticket.
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Subaward Close-Out Reminder
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When closing out sponsored awards, the prime awardee must follow specific steps with subawardees. In instances where Georgia Tech is the prime award recipient, and another institution or entity is the sub recipient, it's crucial to adhere to these steps.
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PI Certification Statement On Subrecipient Invoices
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A new certification statement will be introduced in Workday, appearing when a Principal Investigator (PI) reviews and approves an invoice from a subrecipient. This certification statement will be prominently displayed at the top of the approval screen.
The purpose of this certification is to provide auditable evidence that the invoice meets the Institute's payment requirements and to ensure that the PI is performing the necessary monitoring functions for managing subawards.
For any questions or concerns, contact Grants and Contracts Accounting Executive Director Josh Rosenberg.
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Finance and Planning Training Resources
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Georgia Tech’s internal and external auditors continue to identify instances where relevant policies and procedures are not being adhered to and suggest additional training across campus as a remediation tool. The Finance and Planning (F&P) team has been enhancing the training available to financial administrators across campus to address audit concerns and to also help boost productivity for administrators and deepen their understanding of financial systems and tools.
To explore the full list of training courses, including a matrix of required courses for key financial roles, visit the F&P training resources page.
A recent and notable addition to the Institute’s training offerings is the "Grants Management 101" course, designed for the Georgia Tech campus community involved in overseeing and administering sponsored research activity. This course covers the essentials of post-award grants administration and management within the Resident Instruction sector of Georgia Tech's research enterprise. It consists of seven modules, each featuring a video with crucial information on grants management. The entire course takes approximately 60 minutes to complete, with a one-question quiz at the end of each module.
You can access the new course through Georgia Tech’s Learning Management System by searching for "Grants Management 101."
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