Office of Records & Registration

IMPORTANT END-OF-SEMESTER INFORMATION

Timely submission of grades

Course grade rosters for full semester fall courses will open on December 9th.

The deadline to submit final grades is Monday, December 22 by 2:00pm

To submit grades:

my.newpaltz.edu > Faculty Services > Teaching Menu > Enter Final Grades

Late grade submission results in inaccurate academic standing, incorrect Dean's List status, delayed graduation and may delay employment opportunities for our students.

Please submit your grades on time.

F grades

State and federal regulations require instructors to report the last date of attendance for any student receiving an F. Faculty will indicate whether the student participated and, if so, provide the last date of participation.

After grade submission:

Students who have never participated in class will have the F grade changed to a W. Learn more about withdrawals for non-attendance.
Students who stopped attending before the 61% mark will have the F grade changed to an F*. Learn more about F* grades.

Additional grade options

Grade	Type	Application	Roster Entry
I	Incomplete	Student requests online before grade submitted Faculty approves online before grade submitted	No entry, the "I" will appear in roster. Enter the last day of academic engagement. Use grade change request form in my.newpaltz.edu
W	Withdrawal	Never attended at census Leave of absence Withdrawal from college Student request by deadline	No entry, "W" already listed on roster
S/U	Satisfactory/ Unsatisfactory	Student elected by deadline Faculty not informed of S/U election	Faculty enters earned grade. S/U applied by R&R

Incomplete grade request and submission

An incomplete grade is granted only at the instructor's discretion and only in accord with the college policies.

An incomplete grade can be considered when all of these conditions are met:

The student has successfully completed at least three-quarters of the coursework.
The student has a significant personal emergency such as an accident or hospitalization preventing the completion of the remaining work.
The faculty agrees that an incomplete is appropriate.
The faculty has NOT submitted a final course grade.

How are incomplete grades requested and approved?

Student must make the request online through my.newpaltz.edu > Registration > Request for Incomplete.
The faculty receives an email and approves the incomplete before the final grade is submitted.
Faculty can also see and approve pending incompletes in their Teaching Menu. my.newpaltz.edu > Faculty Services > Teaching Menu > Incomplete Grade Requests

If the student submits the request and it is approved by the faculty, the incomplete "I" will appear on the faculty grading roster. Faculty will need to add the date of last participation.

To submit the final grade, go to my.newpaltz.edu > Faculty Services > Teaching Menu > Grade Change Request Form

Extension Requests for Incomplete Grades

At the student's request, instructors may grant an extension up to one additional semester by submitting an updated grade change request before the original incomplete deadline.
A second and final extension to the mid-point of the next semester is possible by submitting an second grade change request.
No extensions beyond that point will be granted. Incomplete work not finished by the final deadline converts to an F if the student is enrolled that term.
More information on I grade extensions.

Need to make a grade correction?

Once grades are submitted by faculty, they are considered final. After submission, grades can only be changed if there has been an error in computation or recording. Grades cannot be changed based on work submitted after the course has been graded.

To make a grade change, go to my.newpaltz.edu > Faculty Services > Teaching Menu > Grade Change Request Form

If there is an emergency preventing a student from completing the course, the student should submit an incomplete grade request. Only the student can request an incomplete. No additional work can be accepted from the student after the final grade is submitted unless the student has an approved incomplete grade.

Registration Moratorium

Continuing undergraduate students will not be able to add or drop spring 2026 classes January 5th through 9th. The moratorium allows for course planning and new student registration during January orientations. Registration for all students resumes on January 10.

Best wishes for a fun and productive end of the semester!

Sarah Roberson, Registrar
Office of Records and Registration

Visit our website for more information or contact us!
Email: recreg@newpaltz.edu
Call: (845)257-3100
Visit: Wooster Hall, room 115, Mon. - Thurs., 8:30 a.m. - 5 p.m.

Fri 8:00 a.m.-4:00 p.m.