| September 2024 Newsletter
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News for the HRCP
For unit HR professionals
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Hire and Pay Action Deadlines
- September and October hire and pay documents are past due.
- The deadline for HR Ops to receive November documents is Tuesday, October 15.
Make sure you allow plenty of time to generate the documents and obtain all required approvals. These deadlines help University HR get documents to the Payroll office for timely pay.
Related deadlines:
Especially important for September: If hire or job change paperwork was submitted late, please be up front with your employees to let them know their pay may be delayed. Communicating this now will help manage expectations on payday.
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Read to the end of the newsletter to find the answer to the question!
Which of the people listed is not a key actor in the interactive ADA workplace accommodation process?
a. The employee's healthcare provider.
b. The employee's spouse or partner.
c. The employee.
d. The accommodation coordinator in University HR.
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Updates, News, Requests, and Reminders
HR partner role in PEBB open enrollment: You may have heard that open enrollment will be "passive" this year. Please advise employees that this does not mean they should do nothing. Everyone should review their current benefit selections to make sure they still meet their needs. And employees do need to take action in order to:
- Make changes to their benefits
- Enroll (or re-enroll!) in a flexible spending account
and in certain other situations. Please share our open enrollment webpage and PEBB’s Decision Chart so they will know whether to take a health assessment and/or participate in open enrollment, and can learn about the benefits options for 2025.
HR Operations and Payroll reminders: Make sure you take another look at the reminders from our September HRCP meeting. Important items include student employee to-dos, notifying HR Ops of department head and other faculty union exclusions, and a clarification on PERS retirement date vs. job termination date.
Workplace Harrassment and Discrimination Prevention training: We are still encouraging new employees to take the existing respectful workplace trainings but aren't formally tracking completion. Stay tuned for more information on the new required training later this fall.
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Did you know that your UO Care.com membership includes access to LifeMart, a service that offers discounts on travel, food, health and wellness, pet care, theme parks, entertainment, and more?
To access LifeMart, log in to Care.com using your Duck ID and scroll down to "View all offers" under LifeMart Discounts. (If you have trouble logging in, email hrinfo@uoregon.edu.)
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Events designed for or of interest to UO HR professionals.
FYI Fridays: Making Handshake Work — Common Issues and How to Fix Them: October 4, 11:00 a.m. to noon, PeaceHealth North (677 East 12th Ave.) Room 478. Just because we're required to use Handshake to post student jobs doesn't mean it's always an intuitive tool! This workshop will show fixes to some common Handshake problems, and point you toward resources for more help. Presented by Jon Ambrose, Associate Director for Employer Engagement, University Career Center. Sign up in MyTrack.
(If you are an expert in a UO resource and/or would like to share an aspect of your work in an FYI Fridays presentation, visit our proposals page to learn more.)
Building Your HR Practice: HR Structure at UO: October 9, 1:00 to 1:45 p.m. or October 15, 3:00 to3:45 p.m. via Zoom. Join Sue Russell, director of the HR Community of Practice, for this session that describes the structure of HR across the university, including teams in University HR. Learn how the pieces fit together to help guide you in reaching out for support, bringing your questions to the right place, and developing a stronger sense of how we all work together. Please bring your curiosity and questions! Sign up in MyTrack.
I-9 Employment Eligibility Workshop with optional International Hire Documents Training: Next session is October 2 at 10:00 a.m.; offered monthly via Microsoft Teams. Sign up in MyTrack.
Employee and Labor Relations at the University of Oregon: On-demand eLearning module. Learn how unit-level HR professionals and managers interact with ELR to resolve difficult employment-related situations. The module also covers the role of labor unions at the university, policies designed to keep our workplaces safe and respectful, and how to find more resources. Access training in MyTrack.
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Our next meeting will be held on October 2 from 2:00-3:00 p.m. via Zoom.
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| News for Your Unit
Please share with your area's leaders and employees!
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Title IX changes affect employees' reporting requirements: Almost all employees are now required to report disclosures of discrimination, harassment and retaliation, including those made by students, to the Title IX coordinator as soon as possible. The Office of Investigations and Civil Rights Compliance website provides resources and more information. Employees may direct questions to oicrc@uoregon.edu.
SAVE THE DATE: Benefits open enrollment is October 1-31. Although the process is "passive" this year, you should still review your benefits elections in your PEBB account to make sure they'll meet your needs for 2025. You do need to complete open enrollment if you want to make changes, enroll or re-enroll in a flexible spending account (FSA), and in certain other situations. To find out whether you need to complete open enrollment and/or a health assessment, review PEBB's Decision Chart document. The UO Benefits Office also has a list of resources to help you with open enrollment and provide information on your benefits options.
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PERS Expo: October 1, online. You're invited to learn more about your pension and other benefits that can help you reach your retirement goals. This annual expo is designed for PERS members at any stage in their careers. You'll have access to interactive and on-demand content, including live speakers, videos, and to-do lists. Register online.
Open Enrollment is Here!: October 2, 10:00 a.m. to noon; webinar presented by PEBB. Learn what "passive" open enrollment means and whether you need to take action this year. Find out about changes to plans and get instructions for 2025 open enrollment. Register online.
Open enrollment drop-in sessions with UO Benefits Office:
- October 7: 7:00 to 9:00 a.m. at EMU 107 Miller Room.
- October 16: 3:00 to 5:00 p.m. at EMU 104 Coquille Room.
- October 22: 10:00 a.m. to noon at EMU 104 Coquille Room.
- October 28: Noon to 2:00 p.m. at EMU 107 Miller Room.
PEBB-eligible employees are invited to drop in for help with open enrollment; no registration required.
Benefits Fair: October 10, 10:00 a.m. to 2:00 p.m., EMU Crater Lake Rooms. No registration required. Meet UO benefits and PEBB representatives and many other benefit providers. Learn about your core benefits as well as others you might not know about!
FYI Fridays: Raise Your Research Profile with ORCiD and Elements: October 4, 1:00-2:00 p.m. via Zoom. Researchers will learn the advantages of an Open Researcher and Contributor ID (ORCiD) profile and will be introduced to Elements, UO's new faculty personnel tool. Register in MyTrack.
FYI Fridays: You're an Expert, and You Want to Get Paid: October 11, 11:00 a.m. - noon, PeaceHealth North (677 E. 12th Ave.) room 478. What rules and regulations do faculty and other UO employees need to consider before accepting outside compensation? You'll have time to ask questions, and will receive reference materials. Register in MyTrack.
FYI Fridays: Transportation Options at UO: October 18, noon - 1:00 p.m. Learn about options for getting to and around the Eugene campus! If weather permits, we will take an interactive tour of bike amenities and bus options. Register in MyTrack.
Employee Benefits Overview: Offered monthly; next session is November 12, 10:00-11:00 a.m. via Zoom. These sessions are designed for current and new faculty, classified staff, and officers of administration. We'll discuss benefit eligibility, review core and lesser-known benefits, and go over retirement plan options. If you're interested in expanding your knowledge of the benefits and perks available to you, register today! Note: new employees should not wait to attend this session before enrolling in benefits. If you have questions about the enrollment process or your benefit options, please contact hrbenefits@uoregon.edu.
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Which of the people listed is not a key actor in the interactive ADA workplace accommodation process?
a. The employee's healthcare provider.
b. The employee's spouse or partner.
c. The employee.
d. The accommodation coordinator in University HR.
The correct answer is b. A family member or partner would not be involved in the interactive process unless the employee designates and authorizes them as a support person.
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P: 541-346-3159
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