April 2025 

Spring cleaning is not limited to your home and office! Be sure to include your computer files and data!

Don't let digital clutter overwhelm you! Just like "a spoonful of sugar," the Conquer Your Clutter program can "help the medicine go down" easier. It provides simple tips and tricks to help you clean up and organize your digital workspace.

Spring is a great time of year to check the status of your shared files. Did someone you worked with leave the University within the last year? If so, any files they own and shared may be permanently deleted unless you confirm they are stored in a Google Shared Drive or Box Group account.

According to the Account Lifecycle policy, the Google and Box accounts of those who left Notre Dame over a year ago will be deactivated.

REMINDER: Content created by any graduating student while at Notre Dame will be deleted in July. Be sure any documents and files your student worker(s) created and/or own are stored in a Shared Drive. 

Lazy passwords are simple passwords—like 12345, or other common identifying information such as birthdays, pet names and family names. Hackers love them because they can be easily cracked.

Follow Notre Dame's password standards to protect your account information with a long, random and unique password (minimum 16 characters). Change your password before your password becomes a hacker's favorite!

Did you know that SMS and voice calls are more vulnerable to interception and social engineering attacks? On January 28, 2026, the OIT will be removing these as options, except in specific and approved cases.

The good news: You have better options that are safer!

Okta FastPass: Biometric log in option on your computer or mobile device.

Okta Verify: Push notifications sent directly to your mobile device.

Google Authenticator: Provides a six-digit code that resets every 30 seconds.

YubiKey: A physical security key that connects directly to your computer.

You are invited to attend a special presentation featuring those named Canvas Legends for 2025. These faculty members were recognized by their students as Canvas Legends for their outstanding course design.

Recipients will make an informal presentation with a Q&A session afterward. Light refreshments included. Interested in attending? Please register by Friday, April 18.

WHEN: Wednesday, April 23, 2-3:00 p.m.

WHERE: Mendoza College of Business, Room 162 (In person only)

Instructors can use Canvas to send final grades directly to the Registrar’s system. Be sure to follow a few important steps to confirm that all grades are accurate and accounted for before that final submission.

New sidebar with design elements in Google Slides makes building presentations easier.

Find the features you need when creating Slides in a new sidebar on the right side of your canvas. From the new sidebar, you’ll also be able to access new features such as building blocks, templates, slide components and stock images.

Group by view aggregation now available for tables in Google Sheets.

When using tables in Sheets, you’ll have access to a new type of view, group by, where you can aggregate your data into groups based on a selected column.

Find assistance via the ServiceNow Portal.