July 23, 2025 – August 6, 2025
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Welcome to our biweekly communication to keep you up-to-date on all things UCPath. |
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We'd Love Your Input on the UCPath Access Management Form
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Our local UCPath security administration team is working to improve the current UCPath Access Management form in the Employee Center. If you've requested access to UCPath, we value your feedback on how we can better serve you. Please take a quick 2-minute survey to share your experience with requesting access to UCPath. Your responses will directly shape improvements to the form, making it more efficient for users like you.
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Mass Update Report Notifications to UCPath Users
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You may be receiving emails from ucpath-notifications@universityofcalifornia.edu with the subject line "SDCMP - E081 - Mass Update Report". Please note that these emails are not spam but a necessary result of an automated nightly process.
What do I do if I am receiving these emails?
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- You can safely ignore these messages.
- Consider setting up a rule in your inbox to automatically route these emails to a separate folder.
- Please note that no confidential data is contained in these emails and they are safe to dismiss.
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Why am I receiving these emails?
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- UCPath Center is sending these emails due to specific security roles in UCPath.
- Currently, this is the only workaround to receive automated process results.
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We apologize for the inconvenience caused by these additional emails.
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Clear Pending Transactions from Approval Queue
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We need your help! UCPath Center is requesting locations to clear out their backlog of transactions pending approval. Please review the Transactions Pending Approval Report and work with your respective departments to approve or deny these pending transactions. We appreciate your help in this clean-up effort.
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Direct Deposit Validation Coming This July
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Due to an increase in fraudulent activity, especially on bank account data, UCPath Center is implementing additional measures to protect employee data at the end of July. When employees want to view or update their self-service direct deposit information, they will need to provide one full active account number tied to their direct deposit.
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The system allows up to three attempts to enter an active account number correctly. After the third unsuccessful attempt, employees will need to try again the next day.Â
- This step is required to view or make changes to direct deposit information. This added layer of security is critical in helping safeguard employee financial information.
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Employees should have their bank account number ready anytime they plan to update or review their direct deposit information in UCPath.
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Missed Deductions for Voluntary Savings Plans on Final Paychecks
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UCPath Center has discovered an issue involving missing voluntary retirement savings deductions on employees’ final paychecks that were issued from February 1, 2025, to July 2, 2025. The missed deductions were for the following savings plans:
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403(b) Plan – Pretax and/or Roth contributionsÂ
- 457(b) Plan – Pretax and/or Roth contributions
- Defined Contribution Plan – After-Tax voluntary contributions
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UCPath Center has identified the impacted individuals and is reviewing the records to confirm any missed deductions. The team is coordinating with UCOP to determine the appropriate resolution. A fix has been put in place as of July 3rd, 2025 to prevent this issue from occurring on future paychecks. More information regarding this issue can be found on JIRA.
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The following local UCPath job aids have been updated:
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The following UCPath Center job aids have been updated:
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The above information and more can be found in our Newsroom. |
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Upcoming Payroll Deadlines |
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The Payroll Processing Schedule is your official source for Payroll Deadlines & Non-transaction Days.Â
Use this Job Aid to understand the terminology and deadlines.
* Dates with an asterisk indicate payroll processing deadlines adjusted for holiday processing. |
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July Biweekly 3 07/30/25 Paycheck |
 
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07/17 at 3:00 pm (Th):Â Employee Data Change Deadline
- 07/22 at 5:00 pm (T):Â PayPath Transaction Deadline
- 07/22 at 5:01 pm – 07/25 at 6:00 am (F): Non-transaction days for PayPath BW3
- 07/23 at 7:00 pm (W):Â Deadline for Funding Transactions
- 07/28 (M): UCPath LL-DOPE & UCPath GL Post Confirm Complete
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July Monthly 08/01/25 Paycheck |
 
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07/21 at 3:00 pm (M):Â Employee Data Change Deadline
- 07/24 at 5:00 pm (Th):Â PayPath Transaction Deadline
- 07/24 at 5:01 pm – 07/29 at 6:00 am (T): Non-transaction days for PayPath MO
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07/25 at 7:00 pm (F):Â Deadline for Funding Transactions
- 07/30 (W): UCPath LL-DOPE & UCPath GL Post Confirm Complete
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August Biweekly 1 08/13/25 Paycheck |
 
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07/31 at 3:00 pm (Th):Â Employee Data Change Deadline
- 08/05 at 5:00 pm (T):Â PayPath Transaction Deadline
- 08/05 at 5:01 pm – 08/08 at 6:00 am (F): Non-transaction days for PayPath BW1
- 08/06 at 7:00 pm (W):Â Deadline for Funding Transactions
- 08/11 (M): UCPath LL-DOPE & UCPath GL Post Confirm Complete
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Upcoming Pay Confirm Dates: 07/24, 07/28, 08/07, 08/21, 08/25, 09/04, 09/18, 09/25, 10/02
UCPC does NOT process Off-cycle, DR/SCT, or Pay Requests on Pay Confirm dates. |
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Please note that there will be separate deadlines for Direct Retro processing and Salary Cost Transfer processing each month: |
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IMPORANT NOTE REGARDING DIRECT RETROS: UCPath Center has granted UC San Diego a one-time exception to extend the retirement of the Direct Retro tool to October 1, 2025. |
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Direct Retro* Approval Deadlines
for UC San Diego Fin. Acctg Posting |
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08/12 (T): BW/MO deadline for posting in August
- 09/11 (Th): BW/MO High-Risk for posting in September
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09/17 (W): BW/MO for Non-High-Risk for posting in September
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| Salary Cost Transfer* Approval Deadlines
for UC San Diego Fin. Acctg Posting |
- 07/30 @ 8:00 p.m. (W): BW/MO for posting in July
- 08/27 @ 8:00 p.m. (W): BW/MO for posting in August
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09/23Â @ 8:00 p.m. (M): BW/MO for posting in September
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*Direct Retro & SCT Note: A DR or SCT that is final approved after the DR or SCT deadline, but before the end of the calendar month, may result in a mismatch between Acctg Period and Run ID. |
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Local News: Upcoming Projects & More |
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Job Aids Moving to Employee Center |
- A new format to facilitate updates
- Regrouped and new titles to help you know which one to use
- Enhanced ability to search for UCPath guidance
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- Summary Payroll Distribution Report – Payroll & Financial Restricted
- Added the new fiscal year (FY26)
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UCPath Security Report – Human Resources Non-restricted
- Combo Code and Chartstring Validation Report – Payroll & Financial Non-restricted
- Added the new fiscal year (FY26)
- UC San Diego Org Chart List Report – Human Resources Non-restricted
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Where Can I Get Transactor Support? |
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Bring Your Questions to an Office Hours Session: |
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Book a 1:1 "How-To" Appointment: |
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Register for
On-The-Job Training |
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First time entering a transaction and not sure where to start? Don't enter transactions often, and would like some help? The UCPath On-The-Job Training sessions are now available to new transactors who need additional training and existing transactors who need a refresher on a UCPath topic. Book an appointment here.
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It is a best practice to review, on a regular basis, the list of UC-Wide System Updates.
This list is updated periodically and available on our System Updates Webpage. |
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