There are currently 503 employee records and 1015 contingent worker (CWR) records at UCSD that have December 31, 2025 or earlier end dates that are not set to auto-terminate.

Please run the Jobs With Approaching End Dates Report in Cognos. Extend or terminate Employee records as appropriate. CWR assignments may be extended (UC_EXT_CWR template) or "completed" (UC_COM_CWR template).

To avoid unintended impacts such as termination, pay discrepancies, termination of benefits, system access interruptions, or overpayments, please complete the following action items:

Note: Once job records are automatically terminated, it is necessary to submit a rehire/reinstatement transaction to reinstate an employee to active status. 

A rehire/reinstatement transaction alone will NOT automatically reinstate benefits. The submitter must also create a case in UCPath requesting review of the employee's benefits. Extend the "Expected Job End Date" before December 31, 2025, to ensure system updates such as primary job changes, pay rate changes, benefit eligibility changes, etc., are applied to the record.

Submit an extension or termination if the job record has an "Expected Job End Date" and the "End Job Automatically" checkbox is not selected to avoid potential payroll impacts.

Training Resources:

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