We are asking for your assistance in reminding department chairs and other approvers of the need to review and approve OID forms submitted by faculty and staff. While the OID process is the responsibility of the Institutional Compliance Office, please note that the Office of Research uses informed from the OID form to meed National Institutes of Health (NIH) and other agency requirements that individuals on grant submissions have a current conflict of interest disclosure form on file at the time a grant is submitted to NIH/other agencies. Using information from the OID form streamlines the process and eliminates the need for a separate and redundant submission for grants. For an OID form to be considered complete, it must be reviewed and approved by the department chair or in some cases other designated approvers. The Office of Research is running into situations where faculty have submitted OID forms, but the form has not been approved which has the potential to delay or prevent grant submissions. we are looking for your help in emphasizing the importance of reviewing and approving these forms for research faculty and staff.
To determine what OID forms have not been approved by your area, please log into IRIS, and go the transaction: ZPR_OID_REPORT. On the selection screen, (1) type in your responsible cost center, (2) change the date last reviewed to "07/01/2021", and (3) check the submitted box on the OID form status to include selection". Please contact the approvers who have OID forms in their workflow and provide them with the instructions below.
Supervisor Approval Process: The OID form routes to the IRIS inbox of the employee's supervisor for approval. The IRIS inbox is available at: IRIS
1. Use your NetID and password to log in.
2. Once you are logged in, select the inbox tab.
3. The inbox screen is displayed with current work items pending approval.
4. Click on the OID form you want to review from the workflow items. (Note: If the OID Form does not launch, please change your browser settings to allow "pop-ups and redirects".).
5. Click on OID form button at the top left to review it. Exit the form.
6. Answer the questions shown in the box and click the APPROVE button.
For questions regarding the OID submission, review, and approval process, please contact Melanie Burlison in the Institutional Compliance Office at 901.448.8469 or institutional.compliance@uthsc.edu.
For questions regarding the Office of Research process for conflict of interest disclosures and how the OID form is used, please contact Anna-Marie Smith at asmit509@uthsc.edu.
