This communication was generated by UT Health Science Center Finance and Administration to keep you informed of upcoming events and deadlines, changes to fiscal policy and procedures, and other financial matters.
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- Finance and Administration
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Campus Wide Business Managers Meeting
- Business Managers Directory Updates
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Institutional Compliance
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Human Resources
- Administrative Development Symposium
- Information Technology Services
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DASH
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FINANCE AND ADMINISTRATION
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Campus Wide Business Managers Meeting
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August 13 Campus Wide Business Managers Meeting
The next Campus Wide Business Managers meeting will be held TOMORROW, Wednesday, August 13 from 1:30 - 3:00 p.m. in GEB A102. The agenda will be posted on the Campus Wide Business Managers webpage. Individuals on the Memphis campus are highly encouraged to attend in person. For those joining via Zoom, please register at the link below.
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Business Managers Directory Updates
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TODAY! COI Disclosure Training and Town Hall
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Administrative Development Symposium
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Administrative professionals are encouraged to register for the 2025 Administrative Development Symposium held on Friday, October 3 (virtual session Monday, October 6). Participants can use $150 in Career Development Funds to help cover the registration fee. This year's event promises to blend personal wellness with professional growth, offering a diverse lineup of workshops, keynote speeches, and networking opportunities. Come connect with peers, discover new strategies for success, and leave empowered to tackle your goals with renewed vigor!
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INFORMATION TECHNOLOGY SERVICES
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Help Us Locate and Update UTHSC-Owned Devices
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Information Technology Services manages the security and access of all UT Health Science Center-owned devices, such as the computers and laptops you use. Our inventory currently shows thousands of university devices have not “called home” in several months, meaning they have not connected to the UTHSC network or VPN in a long time and are not getting critical security updates. We understand that during remote work or study, many devices may have been taken home and remain there for use. While this is acceptable, they still need to check in periodically. Please help us track down these devices by having your unit members do the following:
- Check their homes and offices for any university-issued devices (laptops, desktops, tablets, etc.) that are still active but haven’t been used in a while. (Surplus any devices that are no longer useful.)
- Reconnect them by either:
- Bringing them to campus and connecting them to the UTHSC network, or
- Turning them on at home over the weekend and connecting them to our network via the VPN.
This simple step ensures devices are properly inventoried, updated, and secure, which is essential for our cybersecurity, compliance, and support operations.
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DASH PROCUREMENT
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Mandatory: HSC Procurement Services will be offering DASH/Procurement processing and policy overview training to include RFP/RFQ processes in DASH for the remainder of the year; please login and register to attend under your Events Calendar: https://tennessee.csod.com/LMS/catalog/EventsCalendar.aspx#m=2&d=05/30/2025 (ONCE YOU RECEIVE THE EMAIL NOTIFICATION AFTER REGISTERING, THE ZOOM LINK WILL SHOW ON YOUR OUTLOOK CALENDAR).
DASH TRAVEL AND EXPENSES
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When reconciling any card charge, DO NOT use Create Item; this will initiate payment to yourself. Also, DO NOT Create Report; only select charges from available expenses to build your report. Please reach out to uthscap@uthsc.edu for any assistance.
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Mandatory: Accounts Payable will be offering Travel, Travel Card and Procurement Card policy training for the remainder of the year; please login and register to attend under your Events Calendar: https://tennessee.csod.com/LMS/catalog/EventsCalendar.aspx#m=2&d=05/30/2025 (ONCE YOU RECEIVE THE EMAIL NOTIFICATION AFTER REGISTERING, THE ZOOM LINK WILL SHOW ON YOUR OUTLOOK CALENDAR).
DASH PAYABLE-INVOICES-FIXED ASSET
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Please use the following steps when processing asset invoices: Pay your invoice and “track as asset”. Please use account code 539400 for sensitive minor equipment. For capital equipment, please use account code: 561100, 561200 or 561300.
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When requesting an inventory tag for sensitive minor or capital equipment, please forward a copy of the paid invoice to kfulle19@uthsc.edu.You will receive your tag through campus mail and be forwarded a copy of the tag via email.
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Complete a TDX ticket and attach a copy of the invoice to that ticket; this will allow the department to complete details about the fixed asset. The following link can be used to access the correct ticket needed for the requisition request. The fixed asset ticket will also allow departments to complete the following: asset creation, asset transfers, and asset retirement as needed: https://liveutk.sharepoint.com/sites/DASHProgram/SitePages/DASH-Support.aspx#click-on-the-links-below-to-submit-tdx-forms-for-the-following-topics
- Shared Services and Procurement will offer a training session for the above procedure; check your K@TE calendar for details to come. (DASH FIXED ASSET TRAINING)
- HSCHUB will continue to issue BLUE inventory tags for equipment purchased through the HUB.
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Mandatory: Accounts Payable will be offering PO and standard invoice training for the remainder of the year; please login and register to attend under your Events Calendar: https://tennessee.csod.com/LMS/catalog/EventsCalendar.aspx#m=2&d=05/30/2025 (ONCE YOU RECEIVE THE EMAIL NOTIFICATION AFTER REGISTERING, THE ZOOM LINK WILL SHOW ON YOUR OUTLOOK CALENDAR).
DASH/AVA-GENERAL STORES
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When placing orders through General Stores, you will need to know which account will need to be charged. Please be able to provide GS staff with an SPN or COA string; if you have questions, please reach out to gstores@uthsc.edu for details.
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General Stores Ordering Procedures are located on General Stores | Procurement Services | Office of Finance | UTHSC. From this link, you will find instructions for submitting a shopping cart requisition via AVA, our online inventory management system.
- Thank you for your patience as General Stores works through AVA account updates and other format issues. The AVA team is working closely and diligently to alleviate our concerns.
DASH…DID YOU KNOW?
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Please visit DASH Did You Know for news and notes, tips and tricks and looking ahead: DASH...Did You Know?
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