In the newest Jaggaer release 26.1, all form requests have been redesigned to a more modern and intuitive user experience similar to the requisition layout.  The menu has moved from the left side of the screen to the top.  This redesign will be seen on all forms such as Vendor, Direct Payment, Contract,  and Honorarium request forms.  While the layout has changed, the functionality remains the same. See example below:

The Fiscal Year 2026 Year End Closing Schedule has been published: FY26 Year End Closing | Financial Operations | William & Mary

The closing schedule includes deadline dates for Procurement and Financial Operations. You will note that some dates apply to all departments, while others only apply to a few specified departments. Your cooperation in adhering to these dates will enable us to comply with all State regulations and appropriately expend the remaining Fiscal Year 2026 funds allocated to W&M and VIMS.

Regardless of these deadline dates, please continue to submit ALL documents systematically. We will continue to process transactions in the normal operational manner as time permits. Departments should continue to process vendor payments to the Accounts Payable office in a timely manner throughout June to ensure compliance with the Prompt Payment Act.

If transactions submitted during June are intended for Fiscal Year 2027 processing, please indicate "FY27" clearly on the documents.

Please note the following Supply Chain Services reminders:

Delegated Authority - William & Mary departments have been delegated the authority to purchase goods and services up to a maximum of $10,000 per project. 

Vendor Addresses - When completing a payment in buyW&M, please check that the address of remittance is correct before processing to ensure payment is sent to the correct recipient.

Procedures - Find more information on W&M Small Purchase Procedures here.

View the list of current and open solicitations at William & Mary’s Current Public Posting webpage.

Need assistance using buyW&M? Join us for the next Zoom Office Hours session on April 29, 2026, from 3 to 4 p.m. We can help troubleshoot your specific issues or questions, or you can drop in to listen and learn. Please register on our Office Hours webpage to receive the Zoom link or view upcoming dates.

Supply Chain Services

Procure-to-Pay Matrix

buyW&M User Guides

Procure-to-Pay Newsletter Archive