Hello Research Administrators,

Ensuring that our subaward organizations are paid in a timely manner is of utmost importance at UC San Diego. We are reaching out today to provide information on subaward invoices with a status of Enroute. Enroute means the invoice has not been approved by the subaward requisitioner for payment to the subaward organization. Attached is a spreadsheet listing all subawards with Enroute invoices that have not been approved.  Please review the spreadsheet to determine if any of the outstanding invoices are yours and follow the instructions below for guidance.

Where do I view the status of invoices on a subaward? Open your subaward, navigate to the Financial Screen, scroll down to the Invoices section:

How do I approve? The invoices will be in your Action List to approve. Navigate to Common Tasks and click on Action List in the Quick Links section. Click on the blue link to open the invoice to review and approve:

What if the invoice(s) are not in my Action List to approve? Approval requests go to the requisitioner named on the subaward. If you were not the requisitioner at the time of invoice creation, you will need to:

1. Submit a ticket by emailing researchadmin@ucsd.edu requesting that the invoice(s) be approved as they are not in your Action List.

2. Update the requisitioner on the subaward - Updating the Requisitioner on a Subaward. 

For additional information specific to outgoing subawards, please visit Invoicing and Payments Common Questions. More information and Step-by-Step instructions can be found in our Knowledge Base Articles.

You may also get help by submitting a ticket to Kuali Client Support or by emailing researchadmin@ucsd.edu.

Thank you,

UC San Diego Kuali Research

Attachments: ENROUTE INVOICES SPREADSHEET

 Updating the Requisitioner on a Subaward