Campus Partnership Program
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UC San Diego | University Credit Union
The Campus Partnership Program is excited to announce the launch of a five-year strategic partnership with University Credit Union. University Credit Union is an environmentally conscious, not-for-profit financial cooperative that was founded by UC employees over 70 years ago to exclusively support higher education.
The comprehensive, campus-wide partnership with University Credit Union is another first for UC San Diego. As our official financial partner, University Credit Union supports our community holistically with a wealth of benefits that go beyond basic service provisions and one-off sponsorships. University Credit Union will provide our community with one-on-one consultations and educational workshops in financial management, as well as student internships. They will also sponsor all Athletics and Alumni events, and the Staff Association Scholarship Fund, which provides financial aid to employees pursuing professional development activities.
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| Exclusive Card Designs
UC San Diego | University Credit Union members can show their Triton spirit with credit and debit cards designed exclusively for the UC San Diego community! Card designs will be available to members soon.
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University Credit Union will open a full-service banking and advisory center on campus this fall. Conveniently located in Price Center East, the advisory center will provide campus clients access to University Credit Union financial professionals, member services, and ATMs.
To learn more about the exclusive offers and benefits available to you, visit the UC San Diego | University Credit Union page on the IPPS Campus Partnership Program website.
A big THANK YOU to the Campus Partnership Program Governance Committee members, including Athletics, Alumni, Corporate Relations, Extended Studies, Real Estate, University Centers, Health, and Student Affairs for their active engagement in selecting a partner that aligns with UC San Diego values and meets the needs of our Triton community.
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New Concur Functionality: Name Edit Capability
Travelers can now self-manage the name that passes on to travel bookings.
Good news for travelers! Thanks to a recent enhancement, if a preferred name in Concur does not match the traveler's legal ID, that information can now be updated in Concur > Profile Settings > Personal Information. The changes update in real time so there is no delay in making travel arrangements using the name that matches the traveler's legal ID. If a traveler takes no action, the name that appears on booked tickets will be the preferred name from UCPath.
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Covid-19 Insurance Coverage
Are you traveling to a country that requires proof of Covid-19 insurance coverage? UCOP's Risk Services has you covered.
Booking travel the Triton way means automatic enrollment in UC's business travel accident insurance program, but extra steps may be required depending on your destination country.
When required, travelers can obtain a certificate of insurance demonstrating coverage for COVID-19 by sending an email to liab.manager@ucop.edu with the following information:
- First and last name
- Affiliation with UC (student, employee, etc.)
- Date of birth
- Dates of travel
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Travel destination (country or countries to be visited)
- Additional Information as requested by the travel destination's embassy
Please allow 3-5 business days for your insurance certificate request to be processed. You will receive it as a PDF document attached to an email.
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Quarterly Airfare Report
Over $227K in savings for Q2.
Travelers who booked airfare the Triton way - with Concur or a UC San Diego travel agency partner - saved an average of $134 per ticket for a combined quarterly savings of $227,353 for Q2! Be sure to book travel the Triton way for your next trip to take advantage of the benefits offered by our managed travel program
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Logistics Portal Enhancement
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WalkMe Implementation
Logistics has implemented WalkMe to support the use of the Logistics Portal. The self-service portal is a one-stop shop for all Logistics needs. WalkMe enhances the client experience by providing step-by-step assistance that guides users through processes in real-time. The WalkMe guidance is available on demand and will only appear when you choose to access it.
Access WalkMe anytime when logged into the Logistics Portal (SSO/VPN) by clicking on the “?” icon.
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Anixter
IPPS Strategic Procurement is excited to introduce Anixter - a new Agreement Supplier in the Locking Hardware, Access Control, and Cabling Network supplies space. Agreement Suppliers are awarded through a competitive bid process to offer the best value in terms of price, quality, service, and total cost of ownership.
Departments can access the new Anixter Punchout in Oracle by selecting Purchase Requisitions under the Procure to Pay tab and clicking on Top Categories > All Punchouts > Anixter. Punchouts are customized Agreement Supplier websites linked from Oracle Procurement that offer UC negotiated product pricing and a streamlined shopping experience.
Highlights:
- Contracted UC pricing displayed includes shipping
- Deeper discounts for Locking Solutions, Access Control, and Cabling & Networking categories
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Two-day delivery on in-stock items
- Easily retrieve quoted items and add them to your cart via MyQuote
Additional guidance is available in the Services & Support How to Order from Punchouts in Oracle Procurement Knowledge Base article.
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Small Business & Sustainability
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Small Business Supports Big Environmental Impact
RECON Environmental, Inc
IPPS Strategic Procurement has contracted RECON Environmental to implement UC San Diego's Habitat Management Plan to preserve native vegetation, maintain habitat connectivity, and improve habitat quality for sensitive species within the Ecological Preserve.
RECON is a certified Small Business enterprise with 20 years of experience in habitat management, and has been at the forefront of developing and implementing innovative methods for successful reserve management and habitat restoration projects within a wide variety of habitat types throughout southern California.
The three-year contract with RECON will support Campus Planning by providing the on-site environmental, ecological and biological expertise necessary to monitor and maintain the Ecological Preserve.
Learn more about the Habitat Management Plan on Blink.
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Description: Altec Lansing FX6021 3-piece speaker system with InConcert technology - two ultra-slim satellites feature a total of twelve 1 inch neodymium micro drivers, with each pair of micro drivers powered by its own discrete amplifier and a 6.5 inch ported subwoofer.
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Description: Acer ED347CKR 34" UltraWide Monitor. With an 1800R curvature, this 3440 x 1440 QHD display provides an all-encompassing viewing experience designed to mimic the curve of the human eye which virtually eliminates the need to turn your head to see the entire picture.
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Fall Quarter Hot Topics Announced - Register Today
How to Search and Purchase Strategically
Date: October 27
Time: 10 a.m. -11 a.m.
Learn how to best interact with our agreement suppliers as well as new search functionality in Oracle Procurement. This session will include a demo as well as Q&A.
2022 Year End Review
Date: November 30
Time: 10 a.m. - 11 a.m.
There were a lot of enhancements in Travel & Expense and Procure-to-Pay which came out of 2022. Join us in reviewing those enhancements and looking forward to the year 2023!
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| Get Your Quote Today!
UC San Diego employees can save up to 22% from Farmers GroupSelectsm by getting an online quote or calling 1-866-700-3113.
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IPPS In Support Of Return To Learn
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| Fall 2022 Rapid Test Project
Big shout out to our Outbound Shipping and Return to Learn Logistics teams for their role in the Fall 2022 Rapid Test Project. In collaboration with Housing Dining Hospitality, and FedEx, the teams prepared and coordinated the outbound shipping of over 11,000 rapid antigen tests to the homes of incoming student residents.
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| Free KN95 Masks And Antigen Tests Available In Oracle Procurement
Campus departments can order free KN95 masks and rapid antigen tests for campus employees that are onsite at least one day a week through Oracle Procurement. Get ready for fall. Order today!
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Mary Wong
By Kelsey Moon
The chances are high that you have directly benefited from the work of Mary Wong, IPPS’s Sourcing and Partnerships Manager. Mary is the central point of contact for our University partners like Farmers Insurance, Lyft, Airbnb, and the newly launched University Credit Union. Mary works to stand up programs that benefit the campus community, connecting partners with key stakeholders while keeping the entire campus audience in mind.
A UC San Diego graduate, Mary worked in private purchasing for a few years before seizing an opportunity to come back to the University to do something that combined her experience in supply chains with her desire to directly impact her Alma Mater in positive ways. Being on the Campus Partnership Team means you need to be a bright, quick, positive person with a genuine interest and commitment to benefiting the University. Mary is sincerely vested in seeing the direct benefits of her efforts. One particularly special program was working with Airbnb to provide credits for student programs, where she was able to provide housing vouchers for people in need. She was also involved in large-scale efforts to implement campus’ new financial software systems.
Years ago Mary had written off the chance to have a dog. At the start of the Covid pandemic, Mary was able to use her skills at negotiation on her husband Ben, who conceded that a dog wouldn’t be a bad thing after all. The deal was Mary got to have a dog, but Ben got to choose the breed and name. The result of those negotiations was a Shiba Inu named Seb. The Netflix documentary series Drive to Survive about Formula One racing captured the couples’ interest, and Seb is named after a Formula One driver. Seb’s motto is run fast, dig hard, sleep deep; not entirely unlike Mary’s unofficial motto of work hard, bring excellence, positively impact.
Mary is accustomed to making decisions and deftly crafting positive relationships at work, but her personal life just might be a little different. She jokes that if Ben doesn’t decide on something, they don’t do it. With a bright smile and easy laugh she goes on to say that when Ben does introduce her to something new she ends up stealing the spotlight and being better at it – no surprise to those of us who work with her! On a recent Ben-inspired deep sea fishing trip, Mary was the one who ended up with the largest yellowtail.
We can all thank Mary for her vision, commitment, and passion for positively impacting the campus community.
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| Ashlyn Bernal
Client Experience Supervisor
Exemplary Staff Employee Of The Year Recipient 2021-22!
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"Ashlyn has been the primary procurement point of contact in Services & Support helping campus with questions ranging from basic navigation to more complex procurement policy. Because of this intimate level of engagement with campus she has built strong partnerships with departments, is the first to detect systemic issues, and is often the first one to offer a solution. As an example, after seeing and hearing about major discrepancies caused by a frequently missed field in the Oracle Procurement checkout screens, Ashlyn built a WalkMe validation step to catch and prevent future ledger and subledger discrepancies. In the first three months of the validation launch alone, it corrected over 800 transactions, preventing hours of administrative work to correct the postings." - Kacy Marume
View the Awardee nomination to read more about Ashlyn's achievements that make her an exemplary employee.
Congratulations Ashlyn for this well deserved honor. And THANK YOU for all you do in support of world-class education and research.
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Meet The Artists Behind The Trove's Window Mural
Next time you pass by The Trove, take a moment to check out the window mural created by UC San Diego Alumni and fellow IPPSters Trent Tomoyasu and Kristen Weidler. The duo collaborated for several months on this original design that beautifully captures The Trove's namesake and evokes the Triton Spirit while featuring some of San Diego's prominent marine life. The display showcases The Trove as an inviting and convenient hub that hosts a 'treasure trove' of services for the entire campus community. Visit TheTrove.ucsd.edu to see what's inside!
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Camp IPPS 2022
Thank you to the 500+ attendees who participated in the week-long training event.
We'll be back in 2024 for another round of 'in-tents' courses covering hot topics in Oracle, Concur, Non-PO Payments, Logistics, and more! In the meantime, check out the course recordings in the Camp IPPS playlist hosted on the UC San Diego Budget and Finance Youtube channel.
Can't wait until 2024? Visit the Budget & Finance Training Blink page to learn about upcoming training opportunities.
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| Marielle Vizcarra
Travel & Expense Senior Analyst
Marielle has been an integral member of the Travel & Expense Operations Team, serving as the Entertainment/Events Subject Matter Expert. In her new role, she will oversee a number of key functions such as Moves and Relocations audits, general financial matters such as invoicing and GL inquiries, and working with the team to coordinate and develop training, documentation and client service resources.
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| Joy Contemprato
Senior Buyer
Joy joined the Housing Dining Hospitality (HDH) Procurement team in April as the Senior Buyer for Maintenance, Repair, and Operating Supplies (MRO) commodity purchasing and projects. Having worked in HDH before joining IPPS Procurement, Joy is familiar with the MRO needs of the department.
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| Adrianne Calibuso
Financial Services Analyst
Adrianne is a UC San Diego Alumni. As a Logistics Recharge Services Analyst, they manage procurement and financial reconciliation for Logistics commodities, including gas cylinders, ethanol, and PPE. They also manage the campus Ready Refresh water program and the Self-Storage cages at the central Logistics facility on Trade Street. A highlight while working here was when they became a mentor for the BFS High Tech High student internship project. Welcome Adrianne!
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| Nancy Ponce
Financial Analyst
Nancy joins the IPPS Technology Program Management team to support Oracle P2P - helping with projects, Oracle configuration, and troubleshooting. Nancy gained experience with Oracle in her former position with Student Financial Solutions where she supported students and parents with billing inquires.
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| Evo Gutierrez
Material Distribution Driver
Evo joined the Logistics team in June. As a Material Distribution Driver, they handle last-mile deliveries from the central Logistics facility on Trade Street to the main campus. As an avid road tripper, Evo enjoys driving in their free time as well. Welcome Evo!
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