News for the HRCP
For unit HR professionals
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Hire and Pay Action Deadlines
- June 2024 hires and changes and July 1 renewal RTOs are past due.
- Summer teaching appointments for session 2 (8/19 through 9/13) are due July 14.
- Fall 2024 renewal RTOs are due August 1.
- Fall 2024 MyTrack offers are due August 26.
Build in time to generate the documents and obtain all required approvals. The deadlines help University HR get documents to the Payroll office on time and smooth the path to fall for everyone.
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Updates, News, Requests, and Reminders
HR website upgrade: The HR website will undergo a technical upgrade on or about June 27. You'll notice some look-and-feel differences, but the content and pages will remain the same for now. We don't anticipate the upgrade to cause problems, but if you notice broken links, missing files, or other weirdness, please email hrcommunications@uoregon.edu.
Officer of Administration review tracking: Effective immediately, start using Banner screen PWAREVW to track OA trial service and annual performance reviews. University HR will use this data as the official source of OA performance review completion. For access and instructions, visit the HR website.
OFLA to PFML transition: Effective July 1, some leaves are no longer covered under the Oregon Family Leave Act (OFLA) and must transition to the UO's Paid Family Medical Leave (PFML) program. Employees currently on an affected leave have been notified and provided instructions. Please encourage these employees to respond to requests from the Benefits team in a timely manner to maintain their protected leaves.
CUPA-HR account credentials: CUPA-HR has launched a new online system. If you have a CUPA-HR account, you'll need to create a new password. See CUPA-HR's instructions.
Unpaid appointment renewals and terminations: Review unpaid appointments for needed renewals and terminations, by running the Cognos report "Courtesy, Campus Associate, and Emerit Appointments," by June 30. Appointments with no end date require no action for the appointment to continue. If an appointment does have an end date and you need to renew it, submit an Unpaid Appointment Form. If you need to terminate an unpaid appointment, submit an Employee Separation Request form. See the HR Operations website.
Fair Labor Standards Act (FLSA) updates: The U.S. Department of Labor has announced a final rule that increases the salary thresholds required to exempt many salaried employess from federal overtime pay requirements. Effective July 1, 2024, the threshold will increase to the equivalent of an annual salary of $43,888. On January 1, 2025, it will increase again to $58,656. University HR is working with area leaders to evaluate the impact of this change. More information will be coming.
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This month's data point is a trivia question! Read to the end of the newsletter to find the answer.
About how many tenured and tenure-track faculty are employed at the University of Oregon?
a. 74
b. 750
c. 1200
d. 6500
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Do you dread tracking and documenting the hiring interview process? Some HR partners have had good experiences using Microsoft Forms for this purpose. You can set up interview questions to keep committee notes in one place and collect feedback on candidates.
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Events designed for or of interest to UO HR professionals.
Workers' Compensation 101: July 30, 11:00 a.m.-noon via Zoom. Safety and Risk Services presents this session for supervisors, HR partners, and administrative staff. It will cover workplace injury reporting, the claim process, and how to support employees. There will be a networking opportunity and a few surprise giveaways! Register now to secure your spot!
August HRCP in-person meeting: August 7, 2:00-3:00 p.m. Our August meeting will be in person in the Knight Library Browsing Room. Please RSVP so we can get a count for snacks! (The July meeting will take place on Zoom as usual. See below.)
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The theme for our July 10 HRCP meeting, held via Zoom from 2:00 to 3:00 p.m, is preparing for fall term! Catherine Bonomini-Smith, senior associate director of HR operations, will present on how to ensure your area's hire and payroll documents are in good shape for the start of a new academic year.
And don't forget to RSVP for the August 7 in-person meeting.
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| News for Your Unit
Please share with your area's leaders and employees!
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Microsoft Office license changes: On July 16, some Microsoft Office accounts will lose access to desktop software installations and become web-only. Most people at the UO will be unaffected, but the change will affect campus associate, courtesy, emerit, retiree, and temporary appointments, as well as role/departmental accounts in some circumstances. For more information and help resources, visit Around the O Workplace.
Willamalane preschool opportunity: The Willamalane Parks and Recreation District will prioritize up to forty UO employee families for preschool enrollment in the 2024-25 school year. Employees have until July 26 to express interest. For details and instructions, see the Around the O Workplace story. A childcare investment fund administered by the university and United Academics has provided one-time support to Willamalane to expand its offerings, in exchange for the enrollment priority.
New UO Alerts subscription options: UO employees and others, including community members, may now subscribe to UO Alerts by text message. UO Alerts is the university's text message-based emergency notification system. To receive text alerts for a specific campus, text the designated code to 333111:
- UOEUG for the Eugene campus.
- UOPDX for the Portland campuses.
- UOOIMB for the Oregon Institute of Marine Biology in Charleston.
June PEBB newsletter: The Public Employees Benefit Board has published its June newsletter and learning schedule. Check out their News and Events page each month for updates and opportunities to learn about specific PEBB benefits, participate in challenges, and engage with your health and wellbeing.
Understanding Sexual Misconduct, Resources, and Employee Responsibilities training: The deadline for current employees to complete this training was May 22. Unit leadership will receive periodic lists of employees who have not completed it. Note that this is a different and separate training from the Workplace Harrassment & Discrimination Prevention training. For more information, see the HR website.
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Creating an Engaging Workplace: Workshop for Supervisors: August 21, 9:00 a.m.-noon, in person on the Eugene campus (exact location TBA). Employee engagement doesn't have to be just one more thing to do -- it can create a point of focus that allows you to be more effective at your job. We'll focus on understanding the fundamentals of employee engagement, the supervisor's sphere of influence, and how to build a culture of engagement in your area and team. Tiffany Lundy, senior associate director of employee development and engagement, will facilitate. Register in MyTrack.
Employee Benefits Overview: July 8, 10:00-11:00 a.m.; August 14, 2:00-3:00 p.m; or September 18, 2:00-3:00 p.m. via Zoom. These sessions are designed for current and new faculty, classified staff, and officers of administration. We'll discuss benefit eligibility, review core and lesser-known benefits, and go over retirement plan options. If you're interested in expanding your knowledge of the benefits and perks available to you, register today!
New Hire Benefit Enrollment Drop-In Help Sessions: July 10, 1:00-3:00 p.m. or September 16, 9:00-11:00 a.m. in the Lease Crutcher Lewis Room, EMU. Benefits coordinators from University Human Resources will be on hand to answer questions and help new employees enroll in their benefits. Register in MyTrack.
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About how many tenured and tenure-track faculty are employed at the University of Oregon?
a. 74
b. 750
c. 1200
d. 6500
The correct answer is 750. As of Fall 2023, the UO had 738 tenured and tenure-track faculty (source: UO Institutional Research).
To learn more about faculty employment, try out the learning module "Faculty at the University of Oregon," designed for HR partners and others who work in faculty administration.
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P: 541-346-3159
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