Earlier this week we asked…If you had the chance to do it all over again, would you? And, if so, do you want to keep your current room to live in again next year? If you know that’s what you really, really want, starting Tuesday, Feb. 7 you will be able to choose your current room to live in again next academic year as we kick-off the Room Renewal phase of our 2023-24 housing registration process.
Current spring residents eligible to keep their current room for next year may apply to live next academic year in the same room they are in this year through the Room Renewal process.
But wait, I’m getting this email and earlier this week I read the kick-off email and I’m not eligible to stay in my room next year.
We are sending this email to all current on-campus students even if you aren’t eligible to keep your current room. The reason: you may be a potential roommate of a friend who is eligible for Room Renewal and if that’s the case you’ll have steps you’re required to take to live with someone keeping their room for next year.
➡️ The Room Renewal period begins Tuesday, Feb. 7 at 10 am EST and ends Wednesday, Feb. 22 at 4 pm EST.
We’ll send a reminder on Tuesday morning when Room Renewal opens!
2023-24 Housing & Dining Rates
We know the cost of a room/unit may be a factor as you consider where you want to live next academic year.
➡️ The current 2022-23 Housing Rates posted online will be updated and available mid-February to show the 2023-24 rates.
Your ability to participate in Room Renewal is based on the residence hall or community in which you currently live.
👍 You are eligible to keep your room if you live in:
1959 E Street (only available to rising 3rd & 4th-year students), 2109 F Street, Amsterdam Hall, The Dakota, District House (except affinity suites), FSK Hall, Fulbright Hall, International House, JBKO Hall, Mitchell Hall, Munson Hall, Shenkman Hall, South Hall (only available to rising 3rd & 4th-year students)
🛑 Current residents of the following halls or communities are not eligible for Room Renewal:
Potomac, Madison, Lafayette, Thurston, Guthridge, and the Mount Vernon Campus. These halls will be first-year residence halls in 2023-24 or will have returning students living on select floors (West Hall).
- Townhouse A and Building JJ. The usage of these spaces have not been determined.
- District House Affinity Suites and Fraternity & Sorority Chapter Housing. These are specialized community living spaces in which the community itself chooses who lives in these housing options.
Are you thinking about participating in Room Renewal? If so, here is a step-by-step process for how to request your same room again next year:
- Every student who is choosing to remain in the same room next year must submit a Room Renewal registration.
- Starting Tuesday, Feb. 7, all students eligible for Room Renewal are able to submit a Room Renewal registration form. As part of your registration, you will be asked to confirm that you want to remain in your current room again next year and sign your 2023-24 Housing License Agreement.
If one or all of your current roommate/s are opting to stay in the same room and live together, each of you still needs to submit a separate Room Renewal registration form. Be kind and remind each other to complete their registration!
If you are staying, and all of your roommates are choosing to live elsewhere and you don’t have anyone you want to pull-in to your current room to be your new roommate, you are finished! You have officially created your 2023-2024 housing assignment and you have completed the entire housing process. We’ll be in touch again when we assign you a new roommate.
If you are staying in your room and have space available to bring in/pull-in a new roommate, STEP #2 is for you.
STEP #2: If you have an anticipated opening in your room for next year and would like to pull-in a new roommate, after submitting your Room Renewal registration you will need to invite your friend/classmate to form a roommate group.
To successfully send your friend/s a roommate group invitation, you’ll need their RMSID. This is the number in the housing system associated with every student. NOTE: this is different than your 8 digit GWID.
- Here’s your RMSID: Contact Campus Living . **Ask the person you want to be your new roommate for theirs.
- Once you invite your peer to your roommate group, they will receive an email inviting them to your group. The email will include directions on how to accept the invite and how to complete their housing registration form.
STEP #3: Each student invited to join a roommate group needs to accept the invitation in order to be pulled-into the room for next year and also officially register for housing through the Campus Living eServices Portal (via the “Register for 2023-2024 Housing | Invited Roommates” link).
- Roommate groups operate on mutual consent, meaning that each individual has to affirmatively consent to joining a roommate group after being invited.
Not answering or accepting a roommate group invitation is the main reason why desired roommate groups may not be assigned together. If you do not accept the invitation from the student who is keeping their room, you will not be pulled-into the room and assigned as their roommate.
- When accepting your roommate group invitation, you will also need to fully submit a housing registration form, including signing your 2023-2024 Housing License Agreement.
Once the Room Renewal period is complete on Feb. 22, we’ll process all the roommate group requests and officially communicate housing assignments for all students who participated in Room Renewal.
Keys to Room Renewal Success
Talk with your current roommate(s), if you have roommates. Though every student eligible for Room Renewal has the right to keep their current room, we know that who you live with may be just as important to you as where you live. It is important to make sure everyone understands what each other’s plans are. We encourage conversations with your current roommate(s) about your housing wishes for next year. Not sure how to start that conversation? Your Community Coordinator is a great resource to assist you in navigating that conversation.
- Be on the lookout for roommate group invitations. If you are expecting a roommate group invite, it will come via your GW email. That invite is critical! If you don’t accept it, you won’t be able to live with the friend who invited you into their current room.
Weigh your options to the best of your ability. Ask yourself: am I okay with being assigned to a building or room that I desire less than my current room? If you don’t participate in Room Renewal, you won’t have the chance to change your mind and keep your room after this request period ends. If this is the case for you, you will have to register for housing through Choose Your Room Type at a later period and eventually choose a building and room not yet known to you.
For You: The Most Frequently Asked Questions
We encourage you to learn more about Room Renewal. We’ve included a few Frequently Asked Questions that may answer your questions before you ever need to contact us directly.
After reading through the process details on our website, if you still have questions, reach out to us directly at email@example.com.
Have a great day,
Campus Living & Residential Education
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