The Bottom Line | May 6, 2025

DASH PROCUREMENT

In Marketplace catalogs, Life Technologies is currently unavailable for use at this time. System office is working with this supplier to initiate a new contract, and procurement services will keep the HSC campus updated.
If you have an approved requisition that requires a correction to the chart of accounts, please reach out to purchasing@uthsc.edu. Be advised that the steps required to correct your COA may delay your invoice processing. Please pay special attention to all segments of your accounts when entering a requisition.
Marketplace catalog suppliers that are listed as P-Card or E-invoice should be received; this will initiate payment for orders placed after DASH GO LIVE. If you have a Marketplace order placed prior to DASH that requires payment, please reach out to purchasing@uthsc.edu for assistance.
Procurement Services will be offering Procurement policy overview training to include RFP/RFQ processes in DASH; please login and register to attend under Events Calendar: https://tennessee.csod.com/LMS/catalog/EventsCalendar.aspx#m=2&d=05/30/2025

DASH TRAVEL AND EXPENSES

Accounts Payable will be offering Travel, Travel Card and Procurement Card policy training in May; please login and register to attend under Events Calendar: https://tennessee.csod.com/LMS/catalog/EventsCalendar.aspx#m=2&d=05/30/2025
Travel cardholders should book all travel needs for UT guests per the policy FI0531 - Travel Cards. Infrequent travelers that include faculty, staff, and students (or those not familiar with Travel Policy FI0705) departments may want to consider assigning a delegate for these travelers to assist in a more streamlined reimbursement process.

DASH PAYABLE-INVOICES

When processing a PO invoice and matching to lines, you will need to highlight lines that are assets before the “track as asset” box will appear. Please be reminded that this box must be checked if an asset meets the cost threshold of SME-Sensitive Minor Equipment or capital equipment. Please use account 539400 for sensitive minor equipment; if you have questions on this process, please reach out to uthscap@uthsc.edu for assistance.

DASH WORKFLOW AND APPROVAL

Any invoice on a PO will auto-approve; the only PO items that will not auto approve are those for capital projects as well as POs on travel account codes. Any invoice not on a PO will go through workflow in DASH. If you are seeing any invoice auto-approve that should not, please forward the invoice number and amount of invoice to uthscap@uthsc.edu. If you have an item in workflow that shows a “shell role” stop, please submit a TDX ticket for assistance: https://uthsc.teamdynamix.com/TDClient/2280/Portal/Requests/TicketRequests/NewForm?ID=ssocT9mYaW8_&RequestorType=Service
The NEW Delegate Approval Overview Job Aid is available on Friends of DASH! You have been asking, and we heard you! This new job aid replaces the previous one by providing more details and information on how to add and remove an approval delegate while on vacation or out of office. We recommend you bookmark the link, so if we make any updates as the process evolves, you will get the latest. Please delete any previous versions you may have downloaded.
UPDATE: IRIS will remain accessible until December 31, 2025, for viewing reports and other historical information, at that time the final set of data will have been transferred to the archive solution for any future reference and access to IRIS will no longer be needed.