This communication was generated by UT Health Science Center Finance and Administration to keep you informed of upcoming events and deadlines, changes to fiscal policy and procedures, and other financial matters.
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DASH PROCUREMENT
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Please check your MarketPlace punchout suppliers. Many have been changed to “standard”; this means you will receive an invoice for the orders placed and enter the invoice in DASH as a standard invoice (suppliers include, Henry Schein, Bio-Rad and others). If you have questions, please contact kfulle19@uthsc.edu
- MarketPlace e-invoice and ghost card suppliers require departments to only receive items to initiate payment. Be advised that once an order is received, you DO NOT need to pay the received invoice in DASH as a “standard invoice”. This will eliminate any double payments on your ledgers.
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Mandatory: HSC Procurement Services will be offered for DASH/Procurement processing and policy overview training to include RFP/RFQ processes in DASH for the remainder of the year; please login and register to attend under your Events Calendar: https://tennessee.csod.com/LMS/catalog/EventsCalendar.aspx#m=2&d=05/30/2025
DASH TRAVEL AND EXPENSES
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Accounts Payable is requesting that procurement and travel card charges be reconciled monthly to reduce the number of single line reports being received for audit purposes. If you have any questions, please contact kfulle19@uthsc.edu
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Mandatory: Accounts Payable will be offering Travel, Travel Card and Procurement Card policy training for the remainder of the year; please login and register to attend under your Events Calendar: https://tennessee.csod.com/LMS/catalog/EventsCalendar.aspx#m=2&d=05/30/2025
- Effective Immediately: Please grant expense or approval delegate permissions to someone in your department. This will decrease the number of expenses that require a manual delegate being assigned after a relocation, termination, ETC.
DASH PAYABLE-INVOICES-FIXED ASSET
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When processing a PO invoice and matching to lines, you will need to highlight lines that are assets before the “track as asset” box will appear. Please be reminded that this box must be checked if an asset meets the cost threshold of SME-Sensitive Minor Equipment or Capital equipment. Please use account code 539400 for sensitive minor equipment. For capital equipment, please use account code: 561100, 561200 or 561300. Also, the Controller’s office has asked that departments complete a TDX ticket and attach a copy of the invoice to that ticket; this will allow the department to complete details about the fixed asset. The following link can be used to access the correct ticket needed for the requisition request. This includes asset creation, asset transfers, and asset retirement: https://liveutk.sharepoint.com/sites/DASHProgram/SitePages/DASH-Support.aspx#click-on-the-links-below-to-submit-tdx-forms-for-the-following-topics
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Mandatory: Accounts Payable will be offering PO and standard invoice training for the remainder of the year; please login and register to attend under your Events Calendar: https://tennessee.csod.com/LMS/catalog/EventsCalendar.aspx#m=2&d=05/30/2025
DASH…DID YOU KNOW?
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Please visit DASH Did You Know for news and notes, tips and tricks and looking ahead: DASH...Did You Know?
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When submitting a Purchase Requisition for a new PO Number to pay a contract invoice, you must provide the contract number (beginning with #9500”) in the “Description” box AND in the “Agreement” field on the Contract Order Form.
This ensures that the Purchase Requisition is properly routed so it can be audited by the Business Contracts Office. If the contract number will not populate in the “Agreement” field, the guidelines found here can be used as a workaround. When this workaround is used, the Procurement Office will work with the Business Contracts Office to ensure that the Purchase Requisition is properly reviewed.
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