Issue 210 | June 17, 2025
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This communication was generated by UT Health Science Center Finance and Administration to keep you informed of upcoming events and deadlines, changes to fiscal policy and procedures, and other financial matters.
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- Finance and Administration
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2025 Close Letter and Schedule
- DASH
- Office of Access and Compliance
- 2024 Annual Title IX Report
- Campus Safety
- UPCOMING: Enterprise Risk Management Risk Assessment Process
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FINANCE AND ADMINISTRATION
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2025 Close Letter and Schedule
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FISCAL YEAR 2025 PROCESSING DEADLINE DATES FOR PROCUREMENT SERVICES AND ACCOUNTS PAYABLE
June 20 - Last day to request Purchase Orders required to process invoices
June 25 - Deadline to distribute, reconcile, mark as complete and approve May 2025 procurement card charges and last day to make procurement card purchases for FY25, deadline should also be used for travel card charges and reconciliation
June 27 - Deadline for invoice processing to include tuition reimbursement related to spouse and dependents (contact edye3@uthsc.edu for tuition reimbursement questions)
June 30 - Procurement card transactions (for June) available to verify and approve
DASH PROCUREMENT
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Please check your MarketPlace punchout suppliers. Many have been changed to “standard”; this means you will receive an invoice for the orders placed and enter the invoice in DASH as a standard invoice (suppliers include, Henry Schein, Bio-Rad and others). If you have questions, please contact kfulle19@uthsc.edu
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Mandatory: HSC Procurement Services will be offered for DASH/Procurement processing and policy overview training to include RFP/RFQ processes in DASH for the remainder of the year; please login and register to attend under your Events Calendar: https://tennessee.csod.com/LMS/catalog/EventsCalendar.aspx#m=2&d=05/30/2025
DASH TRAVEL AND EXPENSES
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Accounts Payable is requesting that procurement and travel card charges be reconciled monthly to reduce the number of single line reports being received for audit purposes. If you have any questions, please contact kfulle19@uthsc.edu
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Accounts Payable will be offering mandatory Travel, Travel Card and Procurement Card policy training for the remainder of the year; please login and register to attend under your Events Calendar: https://tennessee.csod.com/LMS/catalog/EventsCalendar.aspx#m=2&d=05/30/2025
DASH PAYABLE-INVOICES-FIXED ASSET
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When processing a PO invoice and matching to lines, you will need to highlight lines that are assets before the “track as asset” box will appear. Please be reminded that this box must be checked if an asset meets the cost threshold of SME-Sensitive Minor Equipment or Capital equipment. Please use account code 539400 for sensitive minor equipment. For capital equipment please use account code: 561100, 561200 or 561300. Also, the Controller’s office has asked that departments complete a TDX ticket and attach a copy of the invoice to that ticket; this will allow the department to complete details about the fixed asset. The following link can be used to access the correct ticket needed for the requisition request. This includes asset creation, asset transfers, and asset retirement: https://liveutk.sharepoint.com/sites/DASHProgram/SitePages/DASH-Support.aspx#click-on-the-links-below-to-submit-tdx-forms-for-the-following-topics
DASH WORKFLOW AND APPROVAL
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UPDATE: IRIS will remain accessible until December 31, 2025, for viewing reports and other historical information. At that time, the final set of data will have been transferred to the archive solution for any future reference and access to IRIS will no longer be needed.
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OFFICE OF ACCESS AND COMPLIANCE
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2024 Annual Title IX Report
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UPCOMING: Enterprise Risk Management Risk Assessment Process
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At the direction of the EVC-COO, the department of Campus Safety and Emergency Management is coordinating the university’s Enterprise Risk Management (ERM) risk assessment process. (The campus procedure/policy is linked here.) The objective is to comply with state law and ensure that we are monitoring and coordinating our efforts to identify and mitigate risks (both threats and opportunities) that may impact the university’s ability to accomplish its mission. It is intended to consider the broad range of external (political, legal, economic, social, technological) and internal factors (resources, organizational factors, capabilities, operations, alignment) that may affect the university. Although safety issues and natural disasters may be among these risks, the scope of this assessment is more expansive and should consider risks such as student enrollment, recruitment & retention, financial challenges arising from governmental policy changes, etc.
From this risk assessment, Campus Safety will deliver to campus leadership information about what our community thinks are the most significant risks to the university mission (e.g., top 10 risks) and, subsequently, to ensure individual work units have risk mitigation plans in place to monitor and respond to their top risks.
Business managers have an important role and insight into the university operations. If you are interested in participating in the Enterprise Risk Management risk assessment, please join the 60-minute facilitated discussion to identify and evaluate risks that you think have the greatest potential to impact the university’s mission. This will take place via Zoom on Friday, June 20 at 9:30 am. You can join using the link provided below. Additional notification will be placed in the Daily Digest.
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