Please note the following Supply Chain Services reminders:
Reminder: W&M Employees Cannot Be Vendors - Virginia law prohibits current William & Mary employees and those recently separated from the university, including faculty, staff, and wage employees, from serving as vendors or paid service providers for the university. This applies to individuals operating under a business name or LLC as well.
This requirement stems from the Virginia State and Local Government Conflict of Interests Act (Va. Code § 2.2-3100 et seq.), which is intended to ensure that Commonwealth procurement decisions are made free from personal financial interests.
In plain terms: if you work for W&M, you cannot also be paid by W&M as an outside vendor, regardless of the size or nature of the job.
If you're unsure whether a vendor relationship creates a conflict, reach out in advance. Contact Supply Chain Services at procurement@wm.edu.
ATG Reminder - Please remember not to copy and re-use old ATG orders created prior to the implementation of Workday. ATG orders placed pre-Workday do not contain the updated accounting details and will not route to the correct approver for order approval which may cause order delays. Questions? Contact lmarley@wm.edu
Delegated Authority - William & Mary departments have been delegated the authority to purchase goods and services up to a maximum of $10,000 per project.
Vendor Addresses - When completing a payment in buyW&M, please check that the address of remittance is correct before processing to ensure payment is sent to the correct recipient.
Procedures - Find more information on W&M Small Purchase Procedures here.
