Process for Separating Employees
When you receive notice of an employee separating from the University it is very important to inform HR immediately. It is the
department's responsibility to ensure the employee's final pay is issued correctly, accurately and within statutory deadlines. The employee and department must submit and approve final leave in the online system, or paper timesheet so that HR can issue the
employee's final paycheck. Incorrect final pay may result in BOLI fines and extra insurance charges to the department.
We have a web page dedicated to assisting you with this important process.
Separation Process Steps:
1) Have the employee complete the
Employee Separation Form. Both the direct supervisor and Human Resources should receive notice of an employee's resignation.
2) Send the resignation letter/email to HR along with the Employee Separation Form.
3) As soon as you know that an employee will be leaving PSU employment, it is important that you coordinate with the employee and begin completing the
Employee Exit Checklist.
4) Final Pay: To ensure timely final pay, a final time sheet or leave roster must be received in the Office of Human Resources no later than 5 p.m. one day prior to the employee's last day with the University. Visit the
Final Pay web page to ensure you are meeting the appropriate deadline.
