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February 2, 2021In this issue: COVID Response information, 3MT® Finals, and more.
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Tips for Grads: Effective Email Communication
For better or for worse, email is one of the main formats of communication we use as graduate students. Here are some tips to effectively use email to convey your message.
Identify the main purpose and expected outcome of the email.
Why are you sending this email? Does it require a response or follow up? Keep these questions in mind when you are writing the email, so the purpose does not get lost in the prose
Use clear and concise language to convey your message.
The purpose and expected outcome of your message should be easily identifiable. Explicitly state if a response or follow-up is required within a certain timeline.
Use the subject line for important events and dates.
Identify events and dates in the subject line of the email, even if they are in the body text. If follow-up is required by a certain date, state this in the subject line.
Read aloud.
Our brains are great at filling in the blanks, making proofreading more difficult. Read the email aloud to identify typos or missing information.
Add salutations.
Err on the side of formal salutations especially if the receiver is someone you do not frequently communicate with. End the email with your name and contact information.
Check for attachments.
We have all been there! Double check the attachments have been added.
Send! Voila!
Follow-up.
No response? Don’t panic. If the receiver has been given adequate time (use 1-2 weeks as a rule of thumb), re-send the email and let them know you are following up on a previous message.
GradConnections Weekly is looking for fresh perspectives on the graduate student experience.
If you have advice, counsel, or tips for UW grad students, you’re invited to write a guest column for “Tips for Grads.”
If you’re interested, check out our infographic for details and email gspd@grad.wisc.edu to let us know.
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DiscoverPD is an innovative tool for UW–Madison graduate students to advance their academic and professional goals. Review the nine facets of professional development, complete a self-assessment, and get a customized report and recommendations.
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Upcoming Professional Development EventsAll event times and deadlines are listed in Central Standard Time (CST).
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The field of over 60 3MT® competitors has narrowed to just 9 for the Finals this week! Hear from these accomplished graduate students about their groundbreaking research in a fun and engaging format, and vote for the People’s Choice Award winner at the first ever virtual 3MT® competition.
Graduate Student Groups
Online
Note that the first meetings have already taken place, but new participants are welcome anytime.
Don't leave money on the table! Before accepting any job offer, realize negotiation is a critical part of the process. In this virtual workshop, you will explore your values and interests in order to identify your "non-negotiables" before discussing strategies for negotiation. You can expect to leave this workshop with greater confidence in your negotiating skills, access to useful resources, and action steps to prepare for negotiations.
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Graduate Writing Groups
Application closes Wednesday, Feb 3 at midnight
Beginning the week of Feb 8 and meeting weekly through Friday, April 30
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- R
- Honorlock Training
- Photoshop 1
- JavaScript 1
- Premiere Pro
- Choosing A Qualitative Data Analysis Software Package
- Data Wrangling with Stata (independent study)
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Special Events & Symposia
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- Introduction and Lightning Talks
Wednesday, Feb 3 | 1 - 3:30 pm - Poster Session and Art Exhibit
Wednesday, Feb 3 | 4 - 6 pm - Flourishing in the Digital Age
Thursday, Feb 4 | 1 - 3:15 pm - Career Panel
Thursday, Feb 4 | 2:15 - 3:15 pm
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Know where to find COVID-19 Response and Safer Badgers information
Virtual Learning and Study Spaces
Need a space with reliable internet access to participate in online courses, study or take an online exam? View a list of available on-campus spaces. Face coverings and physical distancing are required at all times.
If you specifically need a quiet space to take an exam, request an exam room reservation. You can reserve space for one or more of your online exams. Computers can also be requested.
COVID-19 spring semester training now available
All employees are expected to complete the COVID-19 Spring Semester Training, available online. The information in this training also applies to graduate students who come to campus. The training covers guidelines and expectations in the workplace and for visitors to campus. Most people will be able to complete it in 10 minutes or less.
Apply now for a Peer Mentor AwardGraduate Student Peer Mentor Awards recognize graduate students who exhibit stellar mentorship qualities. Graduate students are selected based on their ability to mentor undergraduate and/or graduate students, on or off campus. Applications are open until Feb. 24 for students to apply or nominate a fellow student for the Peer Mentor Awards. Read more about the Peer Mentor Awards and how to apply.
Associated Students of Madison (ASM) Spring 2021 Election
The Associated Students of Madison (ASM) is now accepting candidate declaration forms for its spring 2021 election. Students can run for positions on the Student Council or the Student Services Finance Committee (SSFC). Serving on either body is a great opportunity for students to develop interpersonal skills, build their resumes, and represent their peers. The form can be found at go.wisc.edu/asmcandidate and closes at noon on Feb 12. For more information about the election, please visit asm.wisc.edu/elections or contact Spencer Johnson at elections@asm.wisc.edu.
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Help prevent the spread of COVID-19
With your help, we can limit the spread of COVID-19 by following health protocols, such as maintaining at least six feet of distance from people you don’t live with and wearing face coverings. In addition, take advantage of no-cost campus testing to get tested for the virus if you have symptoms, have been in close contact with someone with COVID-19, or plan to come to campus.
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UHS services available remotelyUniversity Health Services is committed to supporting you. Many medical, counseling, and wellness services are available by phone and accessible online. Find out more on the UHS Remote Health and Connection webpage.
Mental Health Resources for Grad StudentsAccording to the 2019 Healthy Minds Survey, 93% of UW–Madison graduate students do not think any less of a peer who seeks mental health care, and 89% of UW–Madison graduate students who used mental health care found it helpful.
- Individual Counseling. University Health Services offers individual counseling conducted remotely over phone or video, with bilingual mental health providers available in Mandarin or Spanish. Counseling topics can be any issue that causes distress – emotional, psychological, interpersonal, or academic.
- NAMI (National Alliance on Mental Health) has published an extensive COVID-19 Resource and Information Guide.
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The Dean of Students Office provides resources to students struggling with a variety of issues, and can be your go-to spot for assistance as a graduate student. To contact the Graduate and Professional Student Assistance Specialist Elaine Goetz-Berman directly, email egoetz2@wisc.edu.
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Please note: Some graduate students may be ineligible to hold graduate assistantship appointments. Be sure to check with your graduate program coordinator about your eligibility before applying.
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The University of Wisconsin-Madison Lakeshore Nature Preserve is pleased to announce a funding opportunity to support undergraduate education in the Preserve. These small grants are made possible by generous support from the Academic Endowment Fund of the Lakeshore Nature Preserve. The maximum individual award is $1,000.
4W Engagement Grants for Emerging Scholars are intended to flexibly support graduate students in any relevant discipline who are engaged in work related to gender and wellbeing. These grants may be used for project expenses or travel related to community-based research or practice, including internships, independent study projects, and pre-dissertation or prethesis groundwork. Projects should have a research-to-action focus aimed at enhancing gender equity in Wisconsin or globally. They should also align with 4W’s vision and core values, and employ gender analyses and/or use an intersectional feminist lens to address equity for all. 4W anticipates awarding two to four grants of up to $2,500 each.
The Arts Business Competition provides support for student-driven projects such as an arts event, exhibition, series, commercial venture, or other artistic project. Proposals should demonstrate creativity, innovation, added value to the arts, and potential for success. Past winning projects include a public art collaboration, a clothing line, and a 3-D printed saxophone mouthpiece. Entries may be from individuals or from teams of up to three. The lead team member must be a full-time UW–Madison student.
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