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ICYMI: WolfieONE is a strategic transformation initiative that entails implementing an Enterprise Resource Planning (ERP), Human Capital Management (HCM) and Enterprise Performance Management (EPM) ecosystem at SBU, supported by Oracle Cloud, to power our financial, budget, HR, technology, and business operations. Key drivers, besides moving from on-premise to cloud-based modern systems, include improving employee morale and institutional reputation.
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Maryam Mirza, Assistant Vice President of Enterprise Applications and Integrations (EAI): Maryam Mirza has joined Stony Brook University as the new Assistant Vice President of Enterprise Applications & Integrations (EAI), within DoIT (Division of Information Technology). Maryam's extensive experience in higher education IT, specializing in enterprise applications, system integrations, and digital transformations, will be incredibly beneficial in leading the EAI team on the WolfieONE project. Maryam will replace Ray Chan as the DoIT representative on the project Steering Committee as well. Ray will continue to be deeply involved in WolfieONE, overseeing data conversion and integrations, and we are incredibly thankful for his leadership and technical expertise.
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NEW EPMO team member Vishakha Shankar, Project Manager in the Enterprise Project Management Office (EPMO): Vishakha's extensive experience in project management, business analysis, and as an agile Scrum Master will be incredibly valuable for WolfieONE, particularly as we guide the project towards its go-live in July of 2026. Her project management acumen, impressive background and comprehensive skill set will be instrumental in navigating the complexities of this large university-wide initiative. Vishakha has already begun work on WolfieONE, and is poised to make a significant impact on the project and contribute greatly to its ultimate success.
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3. Spotlight and Shout Out
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Stony Brook's John Passaro, Program Manager, Enterprise Project Management Office (EPMO): Behind the Scenes of WolfieONE, meet John, the maestro of action items. WolfieONE, a major institutional undertaking, depends on careful planning and execution across multiple workstreams. This month, we recognize John Passaro for his exceptional contributions, particularly within the fast-paced Human Capital Management (HCM) Design and Build sprints. John's meticulous approach to capturing intricate details has resulted in the diligent tracking of over 1,500 action items, ensuring clarity and accountability throughout the project.
Leveraging his technical expertise in reporting, John designed a powerful dashboard that categorizes and highlights action items by priority and duration. This visual tool enables the team to quickly identify bottlenecks and focus on problem-solving efforts. Furthermore, John proactively established a feedback loop with HCM workstream leads, ensuring urgent items receive immediate attention. The success of John's dashboard has led to its adoption by other workstreams, demonstrating the significant value and scalability of his data-driven approach to project management. We extend our sincere gratitude to John for his invaluable contributions to the WolfieONE project. - Heather J. McLaughlin, Senior Director of Enterprise Project Management
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John Passaro's Response: I am excited to be on the HCM workstream, which has nearly a dozen sub modules, as the team diligently reviews and approves user stories. Stony Brook leaders are collaborating with the Deloitte team to design and build each module through our informative working sessions.
WolfieONE represents a strategic realignment of Stony Brook's operational compass, pointing us towards a future where efficiency fuels innovation and empowers our mission. We. Are. WolfieONE.
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Fusion Data Warehouse: Fusion Data Warehouse has reached its first milestone. The analytics team has successfully designed the Fusion Data Intelligence (FDI) data lakehouse cloud architecture, which will host WolfieONE data along with data from various other systems for customized integrations. The team has identified numerous custom integration and reporting requirements for both analytics and real-time management reporting. These elements complement each other to create a comprehensive portfolio, enabling more holistic strategy development, business planning, and day-to-day operations management.
Human Capital Management (HCM) Learning: The development phase in building the HCM Learning module has been completed. This learning management system is designed for employee training and development. Managers can browse available courses, assign them to employees, and view completion rates. Employees can explore the content and earn certificates upon completion.
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5. WolfieONE Project Team
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Aligned for Impact: The EPMO's Focus in the WolfieONE project
The Enterprise Project Management Office (EPMO) team acts as the strategic backbone for campus projects. By providing institution-wide guidance, governance, and standardized processes, they ensure projects align with the University's mission and goals. Within the complex WolfieONE landscape, the EPMO plays a crucial role in ensuring that the diverse needs and expectations of our workstreams, such as Enterprise Resource Planning (ERP), Human Capital Management (HCM), Enterprise Performance Management (EPM), and Technology, are actively addressed. Recognizing that success hinges on the collaboration and empowerment of each workstream, the EPMO has proactively established frameworks and processes to facilitate this.
The EPMO understands the unique operational needs and strategic priorities of each functional and technical area. To effectively support them, the EPMO has aligned its leaders by workstream, and engages with the functional and technical leads to understand their specific requirements, challenges, and expectations. They collaborate and build consensus on cross-disciplinary items and opportunities as they arise.
Ensuring that the workstreams get what they need, both independently and cross-functionally, is a cornerstone of the EPMO’s approach to the WolfieONE project. EPMO leaders act as direct partners for each WolfieONE workstream. “Our goal is to equip these workstreams with the tools, information, and support they need to effectively contribute to the overall project objectives while also meeting their own critical operational needs and strategic goals,” says Heather J. McLaughlin, Senior Director of the Enterprise Project Management Team.
We commend the EPMO for their focus on collaboration and their unwavering commitment to the success of all project stakeholders.
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Change Champions: To support the mission of the Change Champions and drive successful adoption of the WolfieONE processes and system, the Office of Change Management (OCM) provides regular updates, guidance, and talking points to help Champions share accurate and timely information with the campus community.
Recently, the OCM team hosted four sessions focused on WolfieONE’s Manager Self Service (MSS). These sessions showcased features designed to transform the managers' experience. Topics included HR transactions with approval workflows, faster recruiting, enhanced performance management, streamlined distribution of increases, the ability to assign training to team members, and digitized approvals for time and time-off requests.
In January, the Change Champions received training on how WolfieONE will enhance the overall employee experience. These sessions gave Champions the opportunity to learn, ask questions in real time, and prepare to share these insights with their colleagues.
Want to learn more, or have a Change Champion present this information to your area? Reach out to your Change Champion to request a presentation for your team.
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Introduction to Oracle Guided Learning: Oracle Guided Learning (OGL) is a digital adoption platform built directly into WolfieONE. It provides real-time, in-application guidance to help users navigate and complete tasks accurately and confidently without leaving the system. By offering contextual step-by-step instructions, alerts, and tool tips, OGL supports users as they perform their work and reinforces formal training by providing ongoing, on-demand assistance after go-live.
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The screenshot above illustrates an OGL Learning Widget on a user’s homepage. This example is for illustrative purposes only and subject to change as WolfieONE is designed.
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7. Important Links and Resources
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