February 19, 2025 – March 5, 2025
|
Welcome to our biweekly communication to keep you up-to-date on all things UCPath. |
|
|
UCPath Biweekly Newsletter Schedule: The next newsletter will be sent on 03/05 |
|
|
Retirement of Direct Retro Tool in UCPath
|
As a reminder, UCOP is planning on deprecating the Direct Retro (DR) tool in UCPath effective July 1, 2025. To ensure compliance, all Direct Retro transactions that require use of the tool must be completed and approved by June 25, 2025. Please note that High-Risk Direct Retros will require additional approval.
Upcoming Direct Retro Deadlines:
|
- Thursday, February 27, 2025 @ 5:59 AM: BW/MO for posting Feb
- Monday, March 10, 2025: BW/MO for posting in March
- Thursday, April 17, 2025: BW/MO for posting in April
- Thursday, May 15, 2025: BW/MO for posting in May
- Friday, June 13, 2025: BW/MO for posting in June
-
Final DR Current Local Approval Deadline: Wednesday, June 25, 2025
|
|
|
Expansion of Paid Sick Leave TBZ Recording Now Posted
|
In case you missed it, the recording and slide deck from the Expanded Paid Sick Leave Topic Based Zoom held on Wednesday, February 5, 2025 is now posted on the HR Network Blink page.
As a reminder, UC has now expanded access to paid sick leave for staff and academic personnel in alignment with the new systemwide policies APM-710 and PPSM 2.210 as of January 1, 2025.
|
|
|
Salary Cost Transfer Processes on Hold for Remainder of February 2025
|
As a reminder, a salary cost transfer (SCT) issue was discovered resulting in Leave Assessment (VLA) reversal not being generated for SCTs on paychecks created between July 15, 2024 and November 25, 2024 (refer to JIRA UCP-161785). While the long-term fix and correction efforts are worked on, as a precautionary measure, SCT Processing (2/11, 2/12, and 2/13) will be on hold for the remainder of February 2025. Read the full announcement here.
|
|
|
UCPath Center recently identified two issues related to comp time and implemented fixes to resolve them:
|
-
Employees with multiple jobs, with one or multiple types of comp time, earned comp time that carried over incorrectly to the next record. UCPath Center migrated a fix into production on February 3. Please see JIRA UCP-159857 for details.
-
Employees receiving both regular and float comp time in the same cycle earned comp time that was not deducted from the balance as expected. UCPath Center migrated a resolution to production on February 12. Please see JIRA UCP-162034 for details.
|
|
|
UCPath Automated Phone System Updates
|
UCPath Center has upgraded its automated phone system to provide more efficient and accessible service 24/7. Here are some of the exciting enhancements:
|
- 24/7 Operation: The automated system can now assist with simple inquiries around the clock
- Easier Access to Repeated Information: Simply request the system to repeat the last message for clarity
- Smarter Assistance: The system now recognizes and responds to a wider range of questions, providing quicker solutions
-
Enhanced SOBO Support: Submit-on-behalf-of callers are connected directly to a senior-level agent during business hours for faster support
|
|
|
The above information and more can be found in our Newsroom. |
|
|
Upcoming Payroll Deadlines |
|
|
The Payroll Processing Schedule is your official source for Payroll Deadlines & Non-transaction Days.
Use this Job Aid to understand the terminology and deadlines.
* Dates with an asterisk indicate payroll processing deadlines adjusted for holiday processing. |
|
|
Feb. Biweekly 2 02/26/24 Paycheck |
| -
02/12* at 3:00 pm (W): Employee Data Change Deadline
- 02/18 at 5:00 pm (T): PayPath Transaction Deadline
- 02/18 at 5:01 pm – 02/21 at 6:00 am (F): Non-transaction days for PayPath BW2
- 02/19 at 7:00 pm (W): Deadline for Funding Transactions
- 02/24 (M): UCPath LL-DOPE & UCPath GL Post Confirm Complete
|
|
|
Feb. Monthly 02/28/24 Paycheck |
| -
02/14* at 3:00 pm (F): Employee Data Change Deadline
- 02/20 at 5:00 pm (Th): PayPath Transaction Deadline
- 02/20 at 5:01 pm – 02/25 at 6:00 am (T): Non-transaction days for PayPath MO
- 02/21 at 7:00 pm (F): Deadline for Funding Transactions
- 02/26 (W): UCPath LL-DOPE & UCPath GL Post Confirm Complete
|
|
|
March Biweekly 1 03/12/24 Paycheck |
| -
02/27 at 3:00 pm (Th): Employee Data Change Deadline
- 03/04 at 5:00 pm (T): PayPath Transaction Deadline
- 03/04 at 5:01 pm – 03/07 at 6:00 am (F): Non-transaction days for PayPath BW1
- 03/05 at 7:00 pm (W): Deadline for Funding Transactions
- 03/10 (M): UCPath LL-DOPE & UCPath GL Post Confirm Complete
|
|
|
Upcoming Pay Confirm Dates: 02/20, 02/24, 03/06, 03/20, 03/26, 04/03
UCPC does NOT process Off-cycle, DR/SCT, or Pay Requests on Pay Confirm dates. |
|
|
Please note that there will be separate deadlines for Direct Retro processing and Salary Cost Transfer processing each month: |
|
|
IMPORANT NOTE REGARDING DIRECT RETROS: UCOP is deprecating the Direct Retro (DR) tool in UCPath effective July 1, 2025. Please perform Direct Retros in UCPath for any remaining payroll transactions that will require the use of the Direct Retro tool and have them approved by June 25, 2025.
|
|
|
Direct Retro* Approval Deadlines
for UC San Diego Fin. Acctg Posting |
- 02/27 @ 5:59 a.m. (Th): BW/MO for posting Feb
- 03/10 (M): BW/MO for posting in March
- 04/17 (Th): BW/MO for posting in April
- 05/15 (Th): BW/MO for posting in May
- 06/13 (F): BW/MO for posting in June
|
| Salary Cost Transfer* Approval Deadlines
for UC San Diego Fin. Acctg Posting |
-
02/28 @ 8:00 p.m. (F): BW/MO for posting in Feb
- 03/13 @ 8:00 p.m. (Th): BW/MO for posting in March
|
|
|
*Direct Retro & SCT Note: A DR or SCT that is final approved after the DR or SCT deadline, but before the end of the calendar month, may result in a mismatch between Acctg Period and Run ID.
|
|
|
Local News: Upcoming Projects & More |
| |
July 2025 will mark the launch of the following projects in the UCPath system: Improve Self-Service the Annual UCPath Upgrade, and Expanded Paid Sick Leave Phase 2.
|
-
The Improve Self-Service project aims to improve the user experience for both Employee and Manager Self-Service portals in UCPath by leveraging new Fluid functionality. Features of this project include a mobile-friendly layout, accessibility improvements, and modernized benefits enrollment.
- The Annual UCPath Upgrade will update the UCPath system from PUM 47 to the latest Oracle PeopleSoft HCM software, PUM 49.
- Expanded Paid Sick Leave Phase 2 will also be part of the July Release. In case you missed it, the recording and slide deck from the Expanded Paid Sick Leave Topic Based Zoom is posted on the HR Network Blink page.
|
- Department Hierarchy Report – Community Reports
- Added report page to show the department data in one column
-
Foreign Employee U.S. Work Authorization – Human Resources Restricted
- Reset filters to include DACA
- UC San Diego Org Chart List Report – Human Resources Non-restricted
-
Removed positions with position numbers that are incorrectly formatted in UCPath
|
|
|
Where Can I Get Transactor Support? |
|
|
Bring Your Questions to an Office Hours Session: |
|
|
Book a 1:1 "How-To" Appointment: |
| |
|
It is a best practice to review, on a regular basis, the list of UC-Wide System Updates.
This list is updated periodically and available on our System Updates Webpage. |
|
|
Manage your preferences | Opt Out using TrueRemove™
Got this as a forward? Sign up to receive our future emails.
View this email online.
|
9500 Gilman Dr None | La Jolla, CA 92093 US
|
|
|
This email was sent to .
To continue receiving our emails, add us to your address book.
|
|
|
|
