IN THIS EDITION

• Campus Safety 
  • Registration Process for Events Involving Alcohol
• DASH

  • Updates and Resources

• Contracts 
  • Accounts Receivable Contract Billing
• Information Technology
  

  • Windows 10 End of Life

CAMPUS SAFETY 

Registration Process for Events Involving Alcohol

Graduations will be here before we know it and plans for graduation celebrations involving alcohol on campus or at student events must be applied for. Information about the event registration process is accessible through the Alcohol Event Registration webpage. This includes a recently prepared Alcohol Request Standard Operating Procedure (SOP) to aid applicants through the process.

Within the SOP, applicants can find information on the types of documentation, as well as several scenarios to guide applicants on what is required for their specific event. Each event is unique and there may be some questions that the document does not answer. In this case, you can reach out to the Campus Safety alcohol administrator, Hayden Anderson (hander36@uthsc.edu) for further assistance. To better serve the applicants, we are requesting that one individual complete all applications for their event and serve as the event’s point of contact.

DASH

Updates and Resources

DASH EXPENSE-TRAVEL

• Dash Procurement and Travel card reconciliation training will be available to the UTHSC campus; please register through K@TE. Sessions will be offered during the remainder of March. Please be reminded that corporate card charges can only be reconciled once they have posted to your available expense lines.

DASH PROCUREMENT

• CPAs-Contract purchase agreements and PAs-Purchase agreements forms are required prior to paying against an agreement invoice; please forward questions to purchasing@uthsc.edu. If you have questions regarding workarounds for agreements not located in Dash, please reach out to purchasing.

DASH PAYABLE-INVOICES

• Asset numbers will not need to be created for invoices that include sensitive minor or capital equipment. In DASH payables, when lines are entered on invoices, there is a “track as asset” check box, by doing so, you confirm that the line is an asset, and this will route to the controller’s office for asset creation. Be advised that you may receive feedback from System controllers related to details of the equipment.  

DASH INVOICE-DASH EXPENSE AND DASH PROCUREMENT REQUISITION TRAINING Check K@TE for registration opportunities: https://tennessee.csod.com/LMS/catalog/EventsCalendar.aspx#m=2&d=01/13/2025        

If you have any questions and/or concerns related to this, please contact purchasing@uthsc.edu or uthscap@uthsc.edu

CONTRACTS

Accounts Receivable Contract Billing

Reminder: Cost Reimbursement, Milestone and Per-Unit AR Contract billing requires an Invoice Request email to Businesscontracts@uthsc.edu in order for your billing to be processed. Please reach out to the Contracts Office at the same email address for any questions.

INFORMATION TECHNOLOGY

Windows 10 End of Life

Windows 10 will officially reach end of life (EOL) on October 14, 2025.  After this date, Windows 10 will no longer be supported by Microsoft, and UT Health Science Center devices running Windows 10 will no longer be allowed on the campus network.

Since Windows 10 EOL is now less than one year away, ITS recommends that you start planning to replace any Windows 10 devices in your areas NOW. We are ready to assist by providing a computer inventory report from our asset management system to help identify devices that are incompatible with Windows 11. We can also assist with building out device recommendations and cost estimates for needed replacements. 

To request an ITS computer asset report for your area and/or assistance with the computer replacement process, please submit a service request in TechConnect here.

Please direct any additional questions to Micah Hubbard at mhubba13@uthsc.edu .

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