Dear Colleague,
In February, KU announced record-high research and development expenditures. Research funding provides KU researchers with the time and resources needed to drive innovation, tackle challenges, and create solutions that will benefit Kansas and the world. In fiscal year 2024, KU researchers on both the Lawrence and Medical Center campuses spent and received:
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Federal
Government Dollars
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| State and Local
Government Dollars
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| Private Industry
Partnership Dollars
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Working closely with the Office of Research, the AIRE team develops and maintains this flow of research data and creates meaningful analyses and tools that help colleagues make informed decisions to advance KU’s key institutional priority of research and discovery. We thank our colleagues in research for their continued partnership!
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If you’d like to explore these numbers further, please visit the KU Fact Book:
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To help you better understand how this data comes together, this edition of Open AIRE will describe the lifecycle of research data. We'll guide you through how the data originates as a pre-award proposal, transitions to an award of reimbursable dollars to KU, and finally an accounting of expenditures.
As ever, please reach out to AIRE-help@ku.edu if you have any questions.
With very best wishes,
Corinne Bannon | Chief Strategy & Data Officer and Vice Chancellor
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Throughout the KUL research data life cycle, several systems play a part:
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KUL's pre-award system, where proposals for sponsored research funding are recorded and managed.
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| Financials in the Cloud (FITC)
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KUL's source system for financial data where sponsored research awards are documented and expenditures against the awards are entered and tracked.
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KUL's AIRE Data Warehouse
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KUL's central repository of data, aggregating and merging data from several source systems across campus to allow a single source of cross-system integration. Both pre-award proposal data and post-award funding data are aggregated here.
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| Oracle Analytics Cloud (OAC)
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One of KU's business intelligence platforms. This tool is commonly used to surface, analyze, and visualize research data from the AIRE data warehouse.
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These systems are managed by multiple areas of the data enterprise, demonstrating the high value of continued partnership and cooperation.
Next we will walk through the typical life cycle of research data, step-by-step:
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1) Pre-Award in Streamlyne
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A scholar or team of scholars at KU works with the Office of Research or a research center to submit a proposal for research funding. The details of the proposal — including the budget, who will do the research, and the scope of work — are entered into Streamlyne, where they are then routed to various people across KU for review and approval and then submitted to one of the many federal, state, local, or other agencies.
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Outside KU, the sponsor for the research activity receives proposals. The sponsor evaluates research proposals, often in a competitive process, to determine if they will be funded.
If funded, the sponsor sends KU a contract stating the terms of the funding. If the agency and KU come to terms on the contract, funding is awarded. That information is entered into FITC, and a notice of award is sent to the principal investigator, as well as other members of the project team.
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Once funding has been awarded, data is entered as an award in FITC. At this stage, the award gains many integrated features:
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- Award and project numbers are assigned.
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Attributes of the award and project become available, such as the department responsible for administering the award or whether the sponsor of the award is international.
- The budget for the award and project(s) is set up in the system.
- Individuals related to the award are identified, both within the responsible department and at the Office of Research.
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Once spending starts, expenditures data such as salary & fringe, travel, equipment, etc., is recorded against the project/award. Expenditures are also forwarded for reimbursement.
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4) Data imported to AIRE Data Warehouse
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The AIRE data warehouse ingests data from Streamlyne and FITC, which is then used for day-to-day operational reporting (including the PI report and reports to the sponsor) and trend reporting for strategic decision-making. This data is also combined with other data in the warehouse, such as HR and tenure data, to provide a deeper understanding of faculty research activity across KU.
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Research Insights is the result of this work. AIRE and the Office of Research developed Research Insights in Oracle Analytics Cloud to provide campus with a primary and cohesive source for KU research data.
Research Insights includes eight years of activity that highlights data from various steps in the sponsored research lifecycle to inform decision-making at KU.
Charts from Research Insights are used to populate the strategic alignment briefing books, which help leaders focus on key metrics in their area.
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Additionally, AIRE's official reporting unit uses research data to aggregate and create reports like those seen in the KU Fact Book and to submit this data to the National Science Foundation's (NSF) Higher Education Research & Development (HERD) Survey.
This data summarizes KU's research impact at the federal, state, and local levels, as well as many other facets of sponsored research. Additionally, this allows KU to make comparisons with peer institutions who submit the same survey using the same methods.
This work is carried out in partnership with colleagues at the KU Medical Center.
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Research Data Deeper Dive |
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You can explore KUL's research data and enterprise dashboards further on Oracle Analytics Cloud (single sign-on is required). Select the "Research" tab to access available research-related dashboards.
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If you have any questions about research, or any other data or analysis-related question, please contact AIRE at AIRE-help@ku.edu
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1450 Jayhawk Blvd., Room 21 University of Kansas | Lawrence, KS 66045 US
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The University of Kansas prohibits discrimination on the basis of race, color, ethnicity, religion, sex, national origin, age, ancestry, disability, status as a veteran, sexual orientation, marital status, parental status, gender identity, gender expression, and genetic information in the university's programs and activities. Retaliation is also prohibited by university policy. The following persons have been designated to handle inquiries regarding the nondiscrimination policies and are the Title IX coordinators for their respective campuses: Associate Vice Chancellor for the Office of Civil Rights and Title IX, civilrights@ku.edu, Room 1082, Dole Human Development Center, 1000 Sunnyside Avenue, Lawrence, KS 66045, 785-864-6414, 711 TTY (for the Lawrence, Edwards, Parsons, Yoder, and Topeka campuses); Director, Equal Opportunity Office, Mail Stop 7004, 4330 Shawnee Mission Parkway, Fairway, KS 66205, 913-588-8011, 711 TTY (for the Wichita, Salina, and Kansas City, Kansas medical center campuses).
The University of Kansas is a public institution governed by the Kansas Board of Regents.
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