Fiscal Year End is almost here and we wanted to provide you with a guide on how to manage your department's purchasing activity, make sure your encumbrances are in order and plan ahead for important deadlines.

This is a search in Self-Service Banner that will show you any open purchase orders you have outstanding. You can use this list to find any purchase orders that have money left on them even if you are not expecting any more invoices. 

If you are absolutely certain a vendor listed has been paid in full for items purchased on the PO in question (i.e. an invoice received from the vendor which did not reference the PO number, where GVSU paid it as a direct pay invoice), you can request that the PO be closed. This will release the remaining funds back into your budget.

All technology supply orders for fiscal year 2021-2022 must be submitted to techsupply@gvsu.edu no later than 12:00 p.m./noon on Wednesday, June 15, 2022.

Anything ordered before Wednesday, June 15th at noon will be billed to the current 2021-2022 fiscal year. Orders for fiscal year 2022-2023 will be accepted on July 5th, 2022. 

Please visit the IT Technology Supply Office website for guidelines and policies.

The requisition creation form in Banner Admin (FPAREQN) will be closed on Wednesday, June 22 at 5:00 p.m. and will reopen on Friday, July 1, 2022. All requisitions for fiscal year 2021-2022 must be submitted by June 22. Only new year requisitions should be submitted on or after July 1.

Reminders:
- All purchases totaling $5,000 or more require a requisition
- Any payment to an individual (honorarium or invoice) regardless of amount, requires a requisition

All requisitions must be approved in Self-Service Banner and all supporting documentation must be received by the Procurement Services Office by June 24, 2022 at 5:00 p.m. in order to be processed in the 2021-2022 fiscal year. If requisitions are not approved or backup documentation is not received, the requisitions will be processed in the 2022-2023 Fiscal Year after July 1, 2022.

The requisition creation form in Banner Admin (FPAREQN) will reopen at 8:00 a.m. on Friday, July 1, 2022. All requisitions submitted on or after this date will be processed in the 2022-2023 fiscal year against your new year budget. 

The Business & Finance office has additional dates for journal entries, transfer requests, e-Print availability and more. Check the website for more details.

If you have questions about travel & expense or anything Concur related, please email travel@gvsu.edu. We have set up this inbox to be monitored by multiple people in the Business & Finance office and want to ensure that your questions and concerns are being addressed in a timely manner in the event that someone is out of the office.

As always, we have an extensive online training page that has short videos and user guides for various topics within Concur so please consider using those resources whenever possible. You can also view a list of Frequently Asked Questions on our website to see if your question has been asked before. 

We are more than happy to help if you still have questions or concerns, so please feel free to send an email to travel@gvsu.edu.

Business growth often comes by sharing business successes.

Grand Valley State University is interested in the growth of our business partners and is excited to share success stories, highlighting how our mutual goals are achieved by working together. Our business partners have a strong desire to meet our institutional needs and to bring innovation to our campus by collaborating with divisions and departments who steward University resources. This partnership is a result of relationship building and doing business and our desire is to share these stories to model lead practices and to share potential opportunities within our campus community.