How can I make sure a Staff employee in a Union received an anniversary increase?
Anniversary increases for BUE Staff are run in PeopleSync through automated integration. To check, go to the employee’s Worker History > Compensation tab. Look for a Request Compensation Change > Longevity transaction under the business process column. The Effective Date is the employee’s anniversary date. Note: The transaction appears on the Monday following the anniversary date.
How do I enter the annual work/disbursement fields for FT Faculty members who will be paid 9/12 but start date is before 9/1?
If an FT Faculty member will be paid on the 9/12 plan (the salary is distributed over 12 months) but the start date is before 9/1 (e.g. 8/1) be sure to process as follows.
- In the initial Hire transaction, annual work period of FT – Faculty 12/12 (9/1 – 8/31), and a disbursement period of FT – Faculty – 12/12 (9/1 to 8/31)
- Next, process an Edit Position > Academic Pay Change, effective 9/1, and change the annual work period to FT-Faculty 9/12 (9/1 – 8/31). The disbursement field can stay the same
I tried to remove an employee’s role assignment from a sup org but I don’t see the sup org in the security profile list. Why is this the case and how do I change the role?
When you assign an employee to a sup org that assignment gets automatically inherited to the subordinate orgs. For example, PS1002 is the subordinate sup org of PS1001. If the employee is assigned to PS1001, then automatically the employee is assigned to PS1002. However, when you review the employee’s security profile you will not see the inherited sup orgs listed. To change the role assignment on an inherited role, follow these steps in the updated
Assign Organization Support Roles tip sheet.
I am trying to complete a hire, but I can’t find the position?
At the beginning of the academic year, this is one of our most common tickets. We have posted this
ticket spotlight information on the training site. It is also linked in every hire tip sheet.
Make sure you have selected the correct supervisory organization (sup org). The sup org must contain the vacant position. The position must appear in the sup org’s Staffing tab.
- Enter the sup org code in the search field
- Click on the link for the sup org
- Click Staffing located on the horizontal menu at the top
- You will see positions that are ready to be filled
Verify that there is an open job requisition. You cannot hire or transfer an employee into a position unless a job requisition is opened.
- Enter the position number in the search field and hit enter or click on the magnifying glass
- Next, select Staffing on the left side search category menu.
- In the search results be sure to click on the link that is labeled, Position Restrictions
- Example: 1234567 Training Administrator- Demo, John Position Restrictions
- If a Requisition is completed you will see Requisitions located on the horizontal menu at the top. Click on this link to select/review the requisition
To learn more about job requisitions, how to create, edit or close, review
Job Requisitions tip sheet.
Review the position’s availability date. Compare the Hire Date in the transaction and the Earliest Hire Date in the position restrictions. You cannot use a hire date that is before this date. To find the Earliest Hire Date:
- Follow the steps above to locate the position restrictions
- Click on Hiring Restrictions (located on the horizontal menu at the top)
Note: This is one of our most common tickets. We have posted this
ticket spotlight information on the training site. It is also linked in every hire tip sheet.