PeopleSync Newsletter: Issue 33

Transactions & Functionality

Upcoming JDX System Upgrade (WSQ only)

We’re rolling out a new user interface for JDX on 3/10. To learn more refer to the HR Community post.

Training & Resources

How to Assign Timesheet or Time off Approver Role (WSQ only)

Refer to this new tip sheet on how to request the Timesheet or Time off Approver roles. Note that this role is not assigned by Security Partners.

Global Staffing Transactions

For those submitting transactions for Global sites (i.e. employees in sup orgs and job profiles beginning in GL) review this guide on hire, change contact, and terminate transactions.

Reports & Data Management

FY2023 ACP Prep: Primary Data Integrity Audits (WSQ only)

Although the FY’23 Annual Compensation Program has not yet been approved, we ask that you audit the data in preparation. Refer to the 2/8/22 email and the HR Community posts. The auditing differs by population. Review instructions for Administrative / Professional and Non-Exempt, Non-Union Staff and Faculty and Professional Researchers. Note the upcoming 3/11 and 3/14 deadlines.

MRR (Market Reference Range) Updated (WSQ only)

The market reference ranges have been updated in PeopleSync (applicable to Admin/Professionals). The report is: Market Reference Range (MRR). Refer to the HR Community post.

Are Contact Hours in SIS Up to date for BUE Adjuncts? (WSQ only)

This is a reminder to continually review and update the contact hours in SIS for Local 7902 BUE adjuncts. Contact hours are important because they are used to determine benefit eligibility.

Ticket Spotlight

How do I change an Admin/Professional or Staff (filled) position from Regular to Fixed? (WSQ only)

The common assumption is that you can edit the existing filled position, however you will need to Create a New Position to change the Worker Sub-type from Fixed-Term to Regular (or Regular to Fixed-Term.) Typically the position is posted or a recruitment waiver is requested with Talent and then you transfer the employee into this position. Contact your Compensation Partner to notify of this upcoming change.

I was extending a fixed term employee and the compensation listed was wrong, why? (WSQ only)

When you process an extension for a Fixed Term Faculty member or Admin/Professional, you will be brought to the compensation page to make any necessary changes. In some scenarios the Default Compensation may appear. It is important that you review this amount and make changes as needed. Refer to the tip sheet for more information.

What is the Pay/Forfeit button on the activity pay page? (WSQ only)

If you process an End Additional Job on an activity pay based job (such as Adjunct) AND the activity pay still has future payments, you will be brought to page which includes a Pay/Forfeit button.

This page will allow you to pay out or cancel the remaining payments. However, this page only allows limited changes to other fields.

Therefore we strongly recommend that you first process a Manage Period Activity Pay (and end the activity and payments). Next process the End Additional Job transaction. Refer to the tip sheet for more information.

The PeopleSync Newsletter is sent out every two months with the goal of bringing the HR and Finance community the latest information on PeopleSync transactions, new functions, reporting, and training.

Past issues are available on FinanceLink.

Check out the PeopleSync Training and Resources site for more training and resources.

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