Academic or Religious Accommodation Requests
June 30
New students seeking academic, dining, or transportation accommodations due to limitations related to disability should contact Student Access (SA) as early as possible or prior to June 30; however, Student Access reviews requests throughout the year.
To receive reasonable accommodations for a sincerely held religious belief or practice, you should submit the Religious Reasonable Accommodation Request Form to Equal Opportunity and Access (EOA). The form must be completed before Vanderbilt can make any accommodation recommendations. Additional information is available online.
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Student Health Insurance Plan (SHIP)
July 15
All eligible Vanderbilt students are automatically enrolled in the annual Student Health Insurance Plan (SHIP) unless you submit a waiver by July 15 and are approved. The waiver form is available at vanderbilt.myahpcare.com/waiver between June 15 and July 15. For more details about the insurance plan, including waiver criteria and cost information, please visit the Student Care Network website.
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Log into Your Enrollment Services (YES) Portal to check your progress on several critical tasks and input your emergency contact information. Note it takes up to four days for changes in YES to appear within the portal.
Complete a release of information with Vanderbilt University Medical Center so Student Care Coordination can assist if you are hospitalized, notify your emergency contact in emergencies, and support your return to academics.
Other Action Items:
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Move-In & Orientation
Saturday, August 16
Housing assignments and move-in instructions are emailed on or around August 1. First-year students will move in at assigned times between 7:00 a.m. CT and noon on Saturday, August 16. Additional information about move-in is available online, including a list of items to bring and not to bring.
CommonVU Orientation begins on August 16 and is required for all first-year students. CommonVU Orientation is a weeklong program that takes place immediately prior to the start of classes. Learn more about CommonVU Orientation.
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International Student Orientation for U.S. Citizens Living Abroad
Domestic students living abroad are invited to participate in International Student Orientation (ISO), which begins with move-in on Wednesday, August 13. If you’d like to join ISO and haven’t already indicated this, please email commons@vanderbilt.edu by July 14. ISO participants may also request free airport transportation and pre-purchase a $55 linen package.
Students not participating in ISO will move in with their peers on Saturday, August 16—no further action is needed. The ISO schedule will be posted at vu.edu/international-student-orientation.
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Dining and Meal Plan: Meal plans are available to all Vanderbilt students. All students living on campus are required to participate in a meal plan based on their cohort year. Additional information about meal plans is available online, including information about Commodore Cash, Meal Money, and Taste of Nashville partners. The deadline to select any funds for a Commodore Card is July 15. If you wish to add money to your meal plan through the Meal Money Buy-Up, these changes should be made by July 26. A full list of dining locations can be found on the Campus Dining website.
If you have specific dietary needs, you are invited to attend the Special Dietary Accommodations Meeting on August 15, 4:30 p.m. - 5:30 p.m. in The Commons Center, First Floor Dining Room. Visit the Campus Dining website for more details.
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Campus Mail: All students have access to a campus mailbox located in Rand Hall. You will receive your four-digit private mailbox (PMB) number in August with your room assignment information. Please address mail and packages to your PMB address using the specified format. Mail and packages should never be addressed to residence halls. Please do not begin shipping packages to campus for move-in until July 30. More information about shipping packages for move-in is available on the Mail Services website.
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Student Wellbeing: We are here to support your transition to college. You are encouraged to explore and proactively discover the resources available to you, including the Student Care Network (SCN). It is crucial to arrive on campus with knowledge of your health needs and medications, including any allergies and doses. Make sure you have an ample supply of medication and consider discussing a care plan with your healthcare provider. It is normal to experience a short wait for an appointment within the SCN, especially during busy periods of the year. We encourage you to reach out early to ensure you get the support you need when you need it. If you have questions about transitioning care, the Student Health Center is here to help.
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Finding Employment on Campus: Student employment opportunities offer students flexible, on and off-campus jobs to offset the cost of attendance and gain career experience. Vanderbilt offers an online part-time job bank called HireADore, where students can find on-campus opportunities as well as part-time off-campus jobs. Visit the Career Center website for advice on building your resume, writing cover letters, and interviewing. If you plan to work on campus, you must complete the I-9 Employment Eligibility Verification after accepting your first job offer.
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Summer Assignment: The required summer assignment is due by August 11. Additional information and resources are available at vu.edu/summerassignment.
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Summer Webinars:
Throughout the summer, join us for a series of webinars to learn more about your Vanderbilt experience. The webinars can be accessed via the Residential Colleges website.
- Residence Life Revealed: A Conversation with Housing & Dining | June 11, 6:00-7:00 p.m. CT
- Vandy, I'm Home: Unpacking What to Expect on Move-In Day | July 23, 6:00-7:00 p.m. CT
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