Welcome, and congratulations on beginning your journey at Vanderbilt! This is the first of a series of newsletters you will receive before arriving to campus about important information, deadlines, and events. Check your Vanderbilt email for updates, and visit the Welcome Website for more information.
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Steps to Access University Systems
ASAP
To ensure you are set up to receive important information and communications, you must create your VUnetID and enroll in Vanderbilt University's multifactor authentication solution.
You will receive an email from the university (noreply@vanderbilt.edu) with instructions to complete your VUnetID. View more detailed instructions and support options on the Welcome website.
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Housing Application
ASAP
On-campus housing for upper-division incoming students is limited this year. All housing preferences are assigned on a first-come, first-served basis, determined by your matriculation deposit date. Your housing application deadline is due within 10 days of your matriculation deposit deadline.
When completing the Housing Application in the Housing Portal, you will rank your preference for on-campus housing, university-affiliated off-campus housing, or independent off-campus housing. We will do our best to accommodate housing preferences, pending space availability. You will be notified of your housing status within 10 days of the application deadline.
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Immunization Requirements
ASAP
Review the immunizations that you are required to receive before arriving on campus. Please follow the New Student Checklist for Immunization and TB Compliance for completing a Tuberculosis screening survey, submitting acceptable immunization forms, and uploading your documents to the secure Vanderbilt Student Health portal. You will not be able to register for classes until your immunization and tuberculosis documents have been received, reviewed, and approved for compliance by Student Health.
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Visa Information
ASAP
International Student and Scholar Services (ISSS) at Vanderbilt will process the immigration document, Form I-20 (F-1) or Form DS-2019 (J-1) Certificate of Eligibility, that you need to obtain your student visa. The I-20/DS-2019 will be issued after you complete and submit your Initial I-20/DS-2019 Student Request, which can be accessed from the online requests in the ISSS Portal. If you are in another visa category and do not require F or J visa sponsorship, please submit your visa documentation to ISSS.
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Reasonable Housing Accommodation Requests
June 1
If you are seeking accessible housing accommodations due to a physical, psychological, or other disability-related limitation, contact Student Access prior to June 1. Review the information regarding reasonable accommodations and documentation guidelines. Following a decision that a housing accommodation is needed for access, Student Access will notify Housing and Residential Experience (HRE). The HRE office will make every effort to find an appropriate and reasonable assignment as recommended by Student Access.
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Log into Your Enrollment Services (YES) Portal to check your progress on several of the critical tasks and input your emergency contact information. Note it takes up to four days for changes in YES to appear within the portal.
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Pre-Arrival Form & Orientation: Transfer student move-in for fall 2025 will be on Friday, August 15. Learn more about International Transfer Student Move-In.
International Student Orientation (ISO) for undergraduates begins on August 13 and is optional for new international transfer students. After ISO, you will join your domestic peers to participate in the required Transfer Student Orientation program. If you would like to attend ISO and, therefore, move in on August 13, please email residentialcolleges@vanderbilt.edu by July 14 to be assigned an International Orientation Leader.
Be sure to complete the Pre-Arrival Form by July 15. This form is available in the Housing Portal under the Applications menu and requires travel details, including your arrival date/time, mode of transportation, and information about who might be joining you at orientation. Note that you will not be able to access the pre-arrival form until you have submitted your housing application.
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Student Account e-Billing:
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Transfer Connect: Transfer Connect, a student organization whose members are Transfer Student Leaders (TSLs), offers support, guidance and community to transfer students throughout their transition to academic and student life at Vanderbilt. Over the summer, you will be assigned a TSL who will serve as your guide at orientation and peer mentor throughout the fall semester. TSLs facilitate transfer group meetings during Transfer Student Orientation, beginning on Transfer Student Move-In on August 15, and host ongoing programming open to all transfer students. Learn more about Transfer Connect.
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Welcome Website: Check your Vanderbilt email over the summer for a series of newsletters and important information about life on campus.
Visit the Welcome Website at vanderbilt.edu/welcome to explore important dates, plan your to-do list, check out pre-arrival programs like our summer webinars, and so much more!
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Transfer Student Webinar Series: Visit the Transfer Student website for additional details regarding the 2025 Transfer Student Webinar Series. Webinars linked below will be offered through Microsoft Teams.
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Virtual Meet & Greets: Get to know your fellow incoming transfer students and connect with current Transfer Student Leaders over Zoom. Attendees will be entered into a prize drawing for attending! Link to join meet and greets. For students only.
- Monday, June 23, 7:00 – 8:00 p.m. CT
- Tuesday, July 8, 7:00 – 8:00 p.m. CT
- Thursday, July 24, 7:00 – 8:00 p.m. CT
- Thursday, August 7, 7:00 – 8:00 p.m. CT
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Pre-Arrival Information Sessions: Each summer, International Student and Scholar Services (ISSS) hosts a series of virtual pre-arrival sessions to get you prepared for arrival and help you maximize your experience and success. Topics include navigating the visa interview, employment, safety, and more. Sessions will be recorded and shared online but ISSS encourages you to attend live. See the full schedule and register. - Before Your Flight | May 16, 8:00 – 9:00 a.m. CT
- Academics in the U.S. | May 23, 8:00 – 9:00 a.m. CT
- Payment Processes at Vanderbilt | May 28, 8:30 – 9:30 a.m. CT
- So You Want to Work On-Campus? | June 3, 8:30 – 9:30 a.m. CT
- Health Insurance | June 12, 8:00 – 9:00 a.m. CT
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Social MediaStart connecting with other incoming students, their families, and the entire Vanderbilt community now! Follow Vanderbilt University on Instagram, Facebook, and LinkedIn, and explore our wide array of student resources, organizations, campus spaces, and much more through their social media accounts.
Connect with VU on Social Media
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