The Arrival of Fall Signals New Beginnings
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| Message from Robbie Jacob
Director, Logistics
As the summer heat begins to fade and the leaves hint at the arrival of fall, our campus is buzzing with renewed energy and excitement. The return of our students marks the beginning of a vibrant academic year filled with opportunities, connections, evolution, and growth. If you have not had the opportunity to be on campus recently to see the growth firsthand, I encourage you to take a walk
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through campus to feel the energy of our diverse student body and see the amazing scope of our ever-expanding footprint. This fall, there are two new neighborhoods to explore: Theatre District Living and Learning and Pepper Canyon West Living and Learning. Combined, they will bring 3,300 new beds, seven new buildings, and a myriad of retail, dining, and workspaces, perfect for spending a hybrid workday on campus. You can also see the two newest projects under construction, Ridge Walk North Living and Learning and the transformative Triton Center, moving at lightning speed.
The IPPS mindset of evolving to support our campus clients in creative and different ways is always front and center, so we were happy to come together to form a new department: Residential, Retail, and Supply Chain Services (RRSS). RRSS unites Housing Dining Hospitality (HDH), Integrated Procure-to-Pay Solutions (IPPS), the UC San Diego Bookstore, Triton Print & Digital Media, and the Early Childhood Education Center (ECEC), all of which are service-focused units and touch many of the same clients. Although we are a three-month-old organization just starting to get our feet under us, our teams have already identified many opportunities for alignment and efficiency that will provide better experiences and possibly new offerings for you.
Personally, I am very excited about two projects launching this fall, both aimed at helping manage the increasing package volume across campus. Student package volume has grown 190% in the last four years, and our projections have total campus package volume increasing 280% by 2029. In 2021, our Student Mail team opened The Trove, our first campus location offering nearly 24-hour access to student packages via lockers. The Trove successfully met student expectations while managing a significant increase in package volume. We have installed another bank of lockers at Revelle College that will launch in week one of the fall quarter. Through the RRSS integrated organization, the path to supporting students in a multitude of new ways and locations is very promising.
Second, this November we begin installation on a new, modern conveyor system for department-bound packages at our Logistics Hub at Trade Street. The new system will process packages autonomously using cameras that scan 30,000 images a second and robot arms that can process 17 packages per minute. This technology will allow us to get items to campus the same day, all while removing congestion on campus.
Throughout our ten-year history, IPPS has embraced opportunities to strengthen its connections to the campus community. Within our new RRSS organization, we are excited about what the future will look like for our teams and the new ways we will continue to get to engage and support all of you.
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| Canva for Campus
UC-wide Agreement Unlocks Canva Pro for Students, Faculty, and Staff
The UC System has partnered with Canva to create opportunities for students, staff, & faculty to pair world-class academic programs with unbridled design and creative expression. Canva is an innovative online
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platform for graphic design that empowers users to craft a wide range of visual content, including social media posts, presentations, posters, and videos.
UC San Diego students are eligible to receive a FREE Canva Pro student license, providing them with advanced design tools and resources to support their academic and creative efforts. UC San Diego staff and faculty can purchase Canva Pro subscriptions at the UC-negotiated rate of $94.50 per license per year.
Visit the Canva Blink page to learn how to access Canva Pro today!
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New Enterprise CarShare Brings Savings to UC San Diego
$0 Fees and Lower Rental Rates for Students, Faculty, and Staff
Strategic Procurement is excited to announce that Veronica Wilson and Mary Wong have successfully negotiated a new agreement with Enterprise CarShare, which was signed earlier this month. This partnership brings significant benefits to all UC San Diego students, faculty, and staff.
Starting September 16, 2024, Enterprise CarShare will offer $0 application and annual membership fees, along with rental rates approximately 16% lower than those of the previous Zipcar program. These savings translate into over $145,000 annually, plus an additional $86,000 in waived membership fees based on historical usage.
CarShare vehicles will be conveniently located across the La Jolla and Hillcrest campuses, available for rent to anyone 18 or older. For more details, visit the UC San Diego CarShare landing page.
You can also check out content from the UC San Diego Transportation Instagram account for more updates.
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New Antibody Contracts
Check out the Benefits of the New Antibody Agreements
Strategic Procurement negotiated new contracts to provide discounted antibodies and other lab supplies for your lab!
BioLegend
BioLegend is a local provider of life science research tools covering a diverse set of research areas, including Immunology, Neuroscience, Cancer, Stem cells, and Cell Biology. Take advantage of the new UC San Diego-wide discount of up to 25% off standard and specialty products, with free shipping and next-day delivery. View details (PDF)
Sigma-Aldrich
MilliporeSigma’s primary, secondary, and recombinant monoclonal antibodies cover a wide variety of ELISA, Western blot, immunohistochemistry, or other assay needs. They offer brands including Sigma-Aldrich® antibodies, Millipore® antibodies, Upstate antibodies, Chemicon antibodies, and Calbiochem antibodies. Enjoy additional product discounts, free shipping for orders over $250, and easy returns. View details (PDF)
VWR
Enjoy perks from VWR including free and quick delivery, dedicated UC San Diego sales reps, and easy purchasing channels - with their newly UC-discounted antibody portfolio! Easily compare the different antibody options available to your lab. View details (PDF)
Cell Signaling Technology
CST specializes in protein analysis, ELISA's, proteomics, Western blots, and SiRNA. Enjoy a special 16% discount off all products and free next-day shipping!
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| Expanding Free Menstrual Products
34 Campus Locations to Offer Free Pads and Tampons for Students
In alignment with California AB 367, UC San Diego enhances menstrual equity by providing free menstrual
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products at key campus locations. Housing Dining Hospitality (HDH) has recently issued a purchase order to install 13 dispensers across several HDH facilities, ensuring free access to pads and tampons for students.
Facilities and Building Services of HDH will oversee the installation of these dispensers at locations such as Seventh College, Muir's Stewart Commons, and Revelle's Keeling Apartments. Other campus partners, including Facilities Management (FM), Associated Students, and VCSA Student Life, are installing 19 more dispensers in high-traffic buildings like the Geisel Library, York Hall, and the Student Services Center.
With these efforts, a total of 34 locations on campus will soon offer free menstrual products, furthering the university's commitment to inclusivity and accessibility.
Check out the Library News article from December 25, 2023, for more details on the initiative.
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Campus Partnership Program
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UC San Diego leaders, donor Dave Goeddel, and partners Thermo Fisher Scientific and Nikon Instruments celebrated the opening of the Goeddel Family Technology Sandbox. Credit: Erik Jepsen/University Communications
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Thermo Fischer Scientific Campus Partnership
Goeddel Family Technology Sandbox Grand Opening
The Goeddel Family Technology Sandbox opened its doors on the UC San Diego campus on August 29, ushering in a cutting-edge facility and world-class science, education, and training resource. The Sandbox is a unique gathering point for top-flight scientific instruments and a nexus for partnerships with the life sciences industry, including Thermo Fisher Scientific and Nikon Instruments.
Read about the launch in UC San Diego Today.
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| | Pipette Tip Recycling Program
UC San Diego has partnered with Thermo Fisher Scientific to develop a new pipette tip recycling program that leverages Thermo Scientific™ pipette tips. The program creates an end-of-life solution for pipette tips and racks by repurposing them into building materials such as recycled plastic lumber. A unique component of
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UC San Diego's campus-wide, 10-year partnership with Thermo Fisher Scientific is a focus on groundbreaking, sustainable supply chain solutions. Together, we explored a variety of environmentally sustainable and responsible waste management projects and have narrowed our focus to single-use plastics, which play an essential role in labs across campus but pose a waste challenge.
UC San Diego's 2023 buying history revealed that racked pipette tips purchased through Fisher Scientific resulted in ~14,248 lbs. of plastic pipette tips, which, if recycled, would equate to 264 plastic pallets. Thermo Fisher Scientific provides prepaid shipping labels. Participating in this program supports the university's zero-waste goals. Visit the Pipette Tip Recycling Program Blink page to read more and learn how to participate.
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Amazon Hub
New Campus Location
UC San Diego proudly hosts the region's only on-campus Amazon pickup point, offering a unique service to the entire community. Located in the Theatre District Living and Learning Neighborhood (campus map), this fully staffed pickup point offers all Tritons and campus-adjacent residents a convenient and secure location to pick up and return Amazon orders. The Hub has extended business hours, an on-site unboxing station to recycle packing materials, and self-service kiosks to print return labels.
Shipping your orders to the Amazon Hub for pickup supports our carbon-neutral last-mile initiative (L2.0) by reducing the number of vehicles on campus. 'Ship' your support; the next time you order from Amazon, select 9165 Scholars Drive South, La Jolla, CA, 92093 as your shipping location and start using the Amazon Hub today!
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University Credit Union
Camp BFS Campfire Social
Thank you to the University Credit Union for hosting clients and colleagues at the Camp BFS Campfire Social event. The invaluable banking hub team was on site to greet guests and answer questions about the unique financial support and services they offer to all Tritons. Visit the University Credit Union partnership page to learn more about UC San Diego's official financial institution partner.
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Smart Checking
It's time to bank smarter, not harder. UCU's Smart Checking rewards you for managing your money wisely. Earn a remarkable 3.00% APY* on your qualified Smart Checking Account and enjoy one of the best offers nationwide! *Visit the offer page on UCU's website for terms and conditions.
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Equity, Diversity & Inclusion
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IPPS Launches ICC: A New Platform for EDI Engagement and Growth
ICC Sessions Explore and Elevate EDI Initiatives in FY 2024-25
The IPPS EDI Committee is excited to announce the launch of IPPSter Community Connection (ICC), a series of EDI-related sessions that will take place throughout the fiscal year 2024-25. These sessions aim to bring together coworkers from across Integrated Procure-to-Pay Solutions (IPPS) to explore different topics and get excited about EDI initiatives.
The goal of these ICC sessions is to provide a platform for staff to engage with EDI topics in a fun and interactive way. Additionally, we made attending one of these sessions part of our Performance Appraisal goals for the 2024-25 fiscal year.
We also want to encourage other departments to explore different ways they can engage with EDI initiatives within their teams. By working together, we can create a more inclusive and equitable work environment that values diversity and promotes excellence.
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Small Business & Sustainability
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Small Business Development Office team, Anthony Singleton, Alma Mendoza, Sarah Salcedo
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in the 36th Annual Navy Gold Coast Small Business Procurement Expo, a significant event held from August 19 to 21 at the San Diego Convention Center. This event was a key collaboration between small businesses and the Department of Defense. It was sponsored by the NDIA San Diego Chapter and the Department of the Navy’s Office of Small Business Programs.
The theme, "Leveraging Small Business Capabilities to Seize Opportunities for Strengthening National Security," underscored the crucial role of small businesses in national security. In line with this mission and its commitment to small businesses and national security, UC San Diego showcased a range of services, opportunities, and solutions designed to engage and collaborate with small and diverse businesses.
Our participation highlighted our dedication to supporting the Navy, Marine Corps, and the Department of Defense while emphasizing the importance of integrating small businesses into our research and educational activities. The event offered valuable insights and networking opportunities, reinforcing UC San Diego's role as a vital and reliable partner in advancing defense technologies.
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Surplus Sales
New Store Hours
You asked. We listened. Surplus Sales is excited to announce that clients can now browse our aisles in person, test items, and make purchases Monday through Friday, 10:00 AM to 3:30 PM. Appointments are only required to coordinate pickup times for auction winners and online purchase orders. Parking is free, with up-close parking near our entrance gate reserved just for you.
Giving our clients more opportunities to peruse our inventory, test items, purchase goods, and access our services in person enhances the shopping experience and better supports sustainable purchasing for all communities.
Our team can't wait to greet you!
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See What's "New" at Surplus
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Description: Coffee Maker
Manufacturer: KEURIG
Details: Tested. Priced to sell!
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| Description: Mini Refrigerator
Manufacturer: Red Bull
Details: New condition. Great deal!
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New Hot Topics Announced
2024-2025 Schedule
Contracting Covered Services
Date: Wednesday, November 6, 2024
Time: 11:00 AM - 12:00 PM
Have you gotten stuck before trying to figure out what a Covered Service is? Join us for the November session of Hot Topics to learn about the definition, how to identify characteristics of covered services, and how IPPS delivers them to departments.
How-to: Electronic Wire Request Form
Date: Wednesday, January 15, 2025
Time: 11:00 AM - 12:00 PM
Become familiar with Payment Services updated electronic wire request form for both travel and non-travel wires. We have reconfigured the wire request form to minimize mistakes, reduce input fields, and streamline processing. Learn how to submit travel wire requests and receive an in-depth explanation of how to request foreign currency payments and more!
Subscribe to the Budget & Finance Weekly Digest to receive information about upcoming Hot Topics sessions and more training opportunities. Recordings of past Hot Topics sessions are available on the Budget & Finance Training: Watch Anytime Blink page.
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| Camp BFS 2024
Thank You!
Thank you so much for attending Camp BFS 2024! We hope you found the classes as informative and enjoyable as our instructors did when sharing the content with you. This year's camp was a resounding success, featuring 37 diverse classes across BFS & IPPS portfolios, with an impressive 758 unique attendees. We're grateful for everyone who contributed to the Campfire Social
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event, including our 160 attendees, Surplus Sales, the Travel Entertainment and Card Program team, and our sponsor, University Credit Union.
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Makena Loop
By Ayaka Ikeda
We’re excited to shine the spotlight on Makena Loop in this summer 2024 issue of the IPPS Quarterly! Makena is a valuable member of our Life Sciences Strategic Procurement team, where she holds the role of Senior Buyer.
Makena's journey to IPPS is as diverse as her international background. A UCLA graduate with a degree in Psychobiology, Makena's path led her through Spain, where she earned a master's in Healthcare, to Australia, and even teaching English in Italy before settling in San Diego. In July 2019, Makena joined IPPS as a temp hire, leveraging her extensive life sciences knowledge. Her unique perspective proved invaluable as the department transitioned towards a more science-oriented approach. Initially unsure about staying in San Diego, Makena found herself drawn to the team and the work, securing a full-time position just before the pandemic hit. Over her five-year tenure, she's evolved from a procurement-focused role to managing a variety of life sciences projects across campus, including vital supplier partnerships.
As the program manager for the sustainable supply chain aspect of the decade-long strategic partnership with Thermo Fisher Scientific (TFS), she's spearheaded innovative initiatives. Specifically, Makena and her team lead a pipette tip recycling program in campus labs, which TFS subsequently adopted nationwide. Her team is also at the forefront of the Credo project, which aims to eliminate Styrofoam from cold storage shipments by implementing reusable containers. These efforts showcase Makena's commitment to sustainability in procurement. Beyond environmental initiatives, Makena has made waves across the entire UC system by leading a successful antibody RFP project, resulting in four new beneficial contracts. Her strategic approach to procurement, moving beyond day-to-day tasks, has been a key highlight of her career. Amidst her professional accomplishments, Makena also achieved a personal milestone by earning her Project Management Professional (PMP) certification after a year of study while maintaining her full-time workload. Throughout her journey, Makena emphasizes the joy she finds in collaborating with her colleagues, underscoring the positive work environment at IPPS.
Outside her professional life, Makena enjoys traveling the most, making it a point to embark on an international journey at least once a year. Her passion for travel has taken her to an impressive array of countries, including Spain, Italy, Australia, Portugal, the UK, Ireland, France, Germany, the Czech Republic, Denmark, Austria, Slovenia, New Zealand, Mexico, and Peru. As we delved deeper into her travels, our conversation expanded to the fascinating cultural differences she's encountered. Makena emphasized how the vibe of people and their openness varies significantly from country to country, profoundly influencing the overall experience within each culture. She contrasted the warm, welcoming atmosphere of Spain with the more reserved nature of Milan, Italy, noting how these cultural nuances shape one's interactions and perceptions. After experiencing pretty much most of Europe, Japan tops her bucket list for future adventures. By the way, she is probably in Brazil right now, having the best time on her vacation. Makena’s global perspective not only enriches her personal life but also brings a unique, worldly approach to her role at IPPS.
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