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Document Upload Restrictions

Last week, the UCM web team implemented restrictions on document/file upload capabilities in the Drupal CMS. To ensure compliance with ADA requirements and Department of Justice rulings, and in line with our accessibility implementation deadline process, editors and publishers are no longer able to upload new documents into the CMS directly. This will ensure that any new content uploaded is routed through the UCM web team to verify that the document has been properly remediated to meet accessibility guidelines.

You can review the new process on Manage Documents in the Website Help Hub. To support this change in process, the Document Management portion of the UCM Request form has been updated to include additional document options:

Get Recommendation: A web team member can review your document and offer the best solution.
Make Into Webpage: Our team will build a webpage (which is accessible) so that the document does not need to be posted on the website.
Get Quote: We can request a remediation quote so that your department can budget accordingly.
Get Remediation: Our team will coordinate the remediation request with the vendor.
Upload File: A web team member will review it to make sure guidelines are followed.
Delete Document: Any document no longer being linked in the website must be deleted.

Complete the UCM Request Form: Choose “I have a specific marketing request”, then Web, then Document Management.

Take Action

Broken Links Report

We have pulled an audit of all broken links across ohio.edu. Please check the January 2026 Broken Link Report for any instances in your own website that need updated. Highlight the row in green once you’ve updated the link. Please update your broken links by February 13, 2026. After that date, the UCM web team will be making the remaining link corrections.

Reminder: Update Drupal Access

Please notify Shelli Minton (sminton@ohio.edu) if anyone in your office no longer needs access to edit pages in Drupal, particularly students who have graduated. For a full list of all that have editing/publishing access to your subsite, you can reach out to Shelli.

Promoting Your Events

The best way to publicize events on the web is to add them to the Calendar of University Events (CUE). Utilizing the CUE can get your event in front of more people than a webpage as it is a central repository that University and community members reference when they want to see happenings on campus. Anyone at OHIO can sign up to create events for the University Calendar. If your office hosts events often, a CUE Feed can be added to your webpage that will pull in the three most recent upcoming events based on your group or tag. If you don’t host events often, you can instead create a different web element on your webpage (like a featured media element) to direct viewers from your site to the specific event in the calendar. In addition, UCM's Communication Services team can help you with your goals and to reach your intended audiences. Complete the Event Coverage Form for assistance.

FAQs vs Headings

The UCM web team has noticed some instances of the FAQ web element being used instead of Headings. These two components use different coding and have different meanings to site users — especially those utilizing assistive technology. Using the incorrect element can affect the accessibility of a page.

FAQs should only be used for actual question and answer content. Also consider the content you are using in your FAQ. Don’t duplicate obvious content that already exists on the page. For example, don’t post a question “How do I apply?” if you have an Apply section on the page.

Headings are used as content section labels to chunk out page content. They allow any reader to quickly skim a page to find the topic they want to learn more about. Heading styles must be applied in consecutive order. You can save room on a page by using the Collapsible Headings element.

Take Action: Review your webpage and make sure these two elements are being used correctly.

From OIT's Digital Accessibility Team

Strengthen Web Content with Meaningful Structure

Structured content helps users skim, search, and understand webpages — and it supports accessibility for people using assistive technology. This year, OHIO-DAN is shifting from The Accessibility Habit to a campus-wide focus on building fluency in the 7 Core Skills of Digital Accessibility: headings, lists, links, tables, color and contrast, images and alt text, and accessible video and audio.

OHIO-DAN will now meet quarterly on the last Thursday of January, April, July, and October. We’re starting with headings and lists as foundational tools that give digital content meaningful structure. When used intentionally, they signal hierarchy, communicate relationships, and support clearer reading. When the structure is solid, everything else works better.

Learn about:

Organizing digital information with meaningful hierarchy
Communicating intent through structural formatting
Ensuring readable structure for people using assistive technology

Meeting Details:

Presented by: Jill Bateman

Date: Thursday, January 29, 2026

Time: 4-5 PM EST

Location: OHIO-DAN Teams channel

Slides and a recording will be available on the OHIO-DAN SharePoint site.

Stay Connected:

Join the OHIO-DAN to stay informed on upcoming events
Look for weekly tips every Tuesday on the OHIO-DAN Teams channel.

Contact itaccessibility@ohio.edu for more information.

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Web Editors Forum

The Web Editors Forum is a monthly meeting for all web editors, publishers, and content managers. We come together to discuss topics of interest to the group to improve our websites and the processes we use.

Next Web Editors Forum Meeting

Wednesday, January 28 at 10:00am

Topic: Review document management, promoting your events, FAQs vs Headings. Feel free to bring your own questions/concerns/ideas for group discussion.

Open Labs

Open labs are offered so that web editors can schedule focused time to work on their web pages and have assistance available. Shelli Minton, Web CMS Specialist and Training Supervisor, will be logged in to answer questions as needed.

Schedule: every Tuesday 2:00-3:00pm and every Thursday 9:00-10:00am

You can add the labs to your calendar by checking the meeting details in the forum general discussion.

Join the Web Editors Forum

What Do You Want to Talk About?

Have a web question? Looking for a shortcut? Email your quandary to us at webcontent@ohio.edu. We'll do our best to provide an answer, and maybe even share it here so everyone benefits.

OHIO WEB MANAGER TOOLBOX

Editorial Style Guide | OHIO Brand Resources | Logos | Colors | Typography

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