FY24-25

June 26, 2025 | 5th Edition

The Fiscal Close Bulletin is a limited-edition newsletter issued from May to July to provide you weekly updates and guidance related to Fiscal Close.

View Department Deadlines

June 20 - 27

Informational Only (no action by departments): UCPath funding entry freeze starts June 20, 2025 at 8:00 AM and ends on June 27, 2025 at 12:00 PM.

June 26, 8:00 PM

Deadline for local approval of SCTs (High-Risk) is June 26, 2025 at 8:00 PM.

Resource: UCPath Job Aids

June 30, 1:30 PM

The Central Cashier’s unit will be closing at 2 p.m. on June 30th for deposit processing. Still, all campus deposits (including sub-cashier's) should be delivered to Central Cashier’s unit by 1:30 PM on June 30, 2025.

Deadline to deposit cash receipts (i.e., cash or checks on hand) with the Central Cashier is June 30, 2025 at 1:30 PM.

Resource: Blink: Cashiering Services: How to Make a Deposit

June 30, EOD

Deadline for SSAs to take physical inventory for June 30th is end of day, June 30, 2025.

Resource: Blink: Fiscal Close Instructions for SSAs

June 30, EOD

Deadline to submit new chart of account segment requests for fiscal close is end of day, June 30, 2025.

Resource: KBA: How to Request New Chart of Account (COA) Segments

June 30, EOD

Deadline for departments to resolve financial deficits within the fiscal year per Policy 300-2 is end of day, June 30, 2025.

Resource: Blink: Financial Deficit Policy

June 30, EOD

Deadline for UCSD Medical Center sub cashiers to make their deposits on the last business day of June is end of day, June 30, 2025.

June 30, EOD

Deadline for central office and recharge operations to ensure account 773046 is reconciled is end of day, June 30, 2025.

Resource: Blink: Fiscal Close Instructions for SSAs

June 30, EOD

Deadline to submit intercampus recharge requests is end of day, June 30, 2025.

Resource: Intercampus Recharge Request Form

July 1

Informational Only (no action by departments): UCPath June payroll data burst on July 1, 2025.

July 1, 9:00 AM

Deadline for UCSD Medical Center pharmacy and cafeteria to make final June deposits is July 1, 2025 at 9:00 AM.

July 3, 8:00 PM

Deadline for final local approval of SCTs (non high-risk) is July 3, 2025 at 8:00 PM.

Resource: UCPath Job Aids

July 7, EOD

Deadline for AP subledger transactions (note: Payables subledger transactions cannot be processed after this day) is end of day, July 7, 2025.

Resource: Blink: Ledger Close

Concur Accruals – Fiscal Close Overview

Review the detailed guidance in the Fiscal Close: Overview Blink site under Concur Accruals

Preliminary accrual data linked here.
- Columns starting with “f_entity” all the way to the right represent a preview of the accrual data
- Data file is updated every Monday
- Final accrual data will be linked in early July

Recommended Actions:

Continue to reconcile outstanding card charges.
- Allocate expenses to the appropriate chart strings
- Delete expense reports that are no longer needed or make corrections in order to reflect correct accruals
- Submit and Approve expense reports that are ready to go

Best Practice for future Travel and Events (that will take place after June 30th)

Move card transactions from Available Expenses to Expense Reports
- For Travel Expenses, be sure to have an approved Travel Request (pre-authorization) in place
Fill out the Report Header fields (particularly the Business Travel Dates or Event Dates)
Allocate the expenses to the appropriate department chart string(s)
Save the Expense Report
Finalize the report within 45 days after the trip/event has taken place

Submit a Services & Support case with any questions.

Attend Office Hours (see Procure to Pay/Travel and Expense) for live assistance.

Use TritonGPT to get a quick response for your Travel, Entertainment and Travel & Entertainment Card and Procurement Card Program questions.

Self Supporting Instructions for Fiscal Close

The SSA document for campus users is now published. Visit the Fiscal Close: Overview page to download a copy.

Department Action and Cutoff Dates Now Available!

The Department Action and Cutoff Dates Blink page for campus users is now published! Find key actions and cutoff dates to help you prepare. Please note: the listed deadlines are set by central offices—your department may have additional requirements or earlier deadlines, so be sure to check internally as well.

Link to Fiscal Year Updates Blink Page