Internal Controls Checklist Updated
The internal controls checklist has been recently updated, and you can obtain a copy of the current checklist on Blink: Best Practices in Internal Controls. Please note that the checklist continues to evolve as implementation begins with campus departments.
Please refer to KB0033904 FAQ: Internal Controls Checklist for answers to Frequently Asked Questions.
For further questions, please submit a ticket via Services & Support [About Financial Accounting, Related to Internal Controls, More Specifically: Internal Controls Support] or Meet with ICA.
New Subledger Transaction Correction Form, Replacing Non-Salary Cost Transfer Form
A new form has been created to assist users in submitting requests for corrections between the sub-ledger and general ledger, ensuring that the request is routed to the correct office to be appropriately assisted. This includes errors on various exception reports such as the GL-PPM Reconciliation report, Costs on No Project, and more. This will replace the Non Salary Cost Transfer form and is available on April 18. Come to Fund Manager Office Hours this week from 11:00 AM - 12:00 PM to learn more!
PPM Contract Amendments
Due to an increase in contract amendment requests to edit chartstring elements without correcting prior existing invoices, the decision to require an exclusive chartstring to flow through all invoices on a single contract has been implemented henceforth.
The negative downstream impacts of amending chartstring elements (Revenue, Fund, Account, Financial Unit/Organization) to contracts that cause more than one chartstring to be issued on a single contract cause multiple accounting issues and complicated cleanup projects.
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You may duplicate the existing contract, change the necessary elements, and create new invoices, as needed, to prevent further accounting issues if the new PPM invoices need to reflect a change in any of the chartstring segments.
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Any existing S&S cases and contract amendment requests invoiced with differing chartstring elements are currently undergoing analysis; please be patient as our team continues to work with department members to resolve these issues.
- When submitting contract amendments, please note the reason in the Comments section to prevent amendment request rejection.
CIPERB Launch & Sign Up: Launching Monday, May 6th!
CIPERB (Customers, Invoices, Project Expenses Report & Billing) is a new tool that will provide full functionality for individuals to manage customers under the Accounts Receivable module in the OFC application. Customer data created and updated via CIPERB will be updated in real-time in Oracle to improve customer experiences and increase operational efficiency. The initial release will focus on Customer Accounts only; the following versions will expand upon further applications.
Register for one of the following training sessions (please use your UC campus email for registration):
CIPERB Training 1
Wednesday, 05/01/24 @ 10am - 11am
CIPERB Training 2
Wednesday, 05/08/24 @ 10am - 11am
CIPERB Training 3
Wednesday, 05/15/24 @ 10am - 11am
CIPERB Training 4
Wednesday, 05/22/24 @ 10am - 11am
CIPERB Training 5
Wednesday, 06/05/24 @ 10am - 11am
CIPERB Training 6
Thursday, 06/20/24 @ 10am - 11am
New Hotel Nightly Rate
Per the G-28 Travel Regulations policy, the nightly lodging rate has increased from $275 (before taxes and fees) to $333 (before taxes and fees). This change is effective immediately. Lodging expense reimbursements must be supported by original itemized receipts (hotel folio), regardless of the amounts incurred. If the traveler cannot secure lodging at the new rate, additional documentation needs to be provided; such as price comparisons of other hotel rates in the same area. Obtaining comparison documentation should be done at the same time as the hotel booking. Additional information on claiming lodging expenses can be found on the Travel: Meals & Lodging Blink page.
Note: If you have an expense report in progress or pending approval and would like to make corrections, simply Recall the expense report. If you have questions, please submit a Services & Support case and select “Travel Reconciliation How-To” under the More Specifically drop-down menu.
Travel Sustainability: Just In Time For Earth Month
UCoP’s Central Travel Office has successfully launched the first-ever “Earth Month Lunch Flyover” webinar series! Many of you have already registered for multiple sessions and we can confirm a new “Myth Buster” session by Advito, who will break down common sustainability buzzwords.
The series kicked off on Monday, April 1, 2024, and continues through the end of April. Sessions are only 20 minutes and we encourage you to spread the word and sign up here!
Did you miss a session? Watch the recording in the Video Library!
We’re also excited to share that the new UC system-wide Sustainability page is now live in the travel portal. We encourage you to explore the new page, dedicated to resources, information, tips & tricks, and more! A Business Systems log-in is required. Need Business Systems access? Click here.
Get to Know Concur 2.0: Upcoming Webinar
Concur 2.0 enhancements are now live! Have questions? Register here and attend the next Integrated Procure-to-Pay Solutions (IPPS) webinar on Thursday, April 18th from 1:00 PM - 2:00 PM or visit the Concur 2.0 Blink page to view recordings of our earlier webinars.
Make sure to stay tuned to the Concur 2.0 Blink page for updates and guidance.
