June 12, 2025 | 3rd Edition
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Welcome to the Fiscal Close Bulletin.
The Fiscal Close Bulletin is a limited-edition newsletter issued from May to July to provide you weekly updates and guidance related to Fiscal Close.
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| Deadline for local approval for SCTs (high-risk direct retros) is June 12, 2025 at 8:00 PM.
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| Local approval deadline for direct retros is June 13, 2025 at 8:00 PM.
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| Deadline for Retroactive Funding Changes for Graduate Financial Support is end of day, June 13, 2025.
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| Deadline to establish or augment capital improvement projects is end of day, June 13, 2025.
- Required approvals for new projects or augmentations must already have been received.
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Departments/units must provide complete funding information to capital planning no later than the date indicated in order to: establish new FY2024-2025 projects, or augment/substitute/return funds for existing projects within FY2025.
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| Deadline for department to submit AP invoice cost correction requests via Services & Support is end of day, June 13, 2025.
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| Deadline to submit POs to be closed via Services & Support ticket is end of day, June 13, 2025.
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Deadline to submit requisitions to Procurement to guarantee IPPS Professional Buyer review before June 30th (must have completed FinUnit approval) is end of day, June 13, 2025.
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Deadline to provide Gift Fund Chart Strings for all gift revenue to Gift and Foundation Accounting is end of day, June 16, 2025.
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Monthly UCPath deadline to establish new hires and employee data change, PPE 6/30/2025; Pay date 7/1/2025 is June 17, 2025 at 3:00 PM.
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| Biweekly UCPath deadline to establish new hires and employee data change, PPE 6/21/2025; Pay date 7/2/2025 is June 18, 2025 at 3:00 PM
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| Informational Only (no action by departments): Direct retros batch reflected in DOPE on June 19, 2025.
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| Deadline for Final Approval of Funding Entry. Do not enter or approve any new transactions from 6/20 - 6/27 because it will interfere with the UCPath year-end rollover process is end of day, June 19, 2025.
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Informational Only (no action by departments): UCPath funding entry freeze starts June 20, 2025 at 8:00 AM and ends on June 27, 2025 at 12:00 PM.
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| Deadline to submit subaward invoices in Transcepta is end of day, June 20, 2025.
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| Deadline for submission and final approval of P-Card Expense Reports for June posting is end of day, June 20, 2025.
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Deadline to submit PO Invoices for June posting is end of day, June 20, 2025.
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Deadline to submit Payment Requests for June posting - All payment types with final approval excluding Events is end of day, June 20, 2025.
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| Informational Only (no action by departments): SCT batch reflected in DOPE on June 21, 2025 at 8:00 AM.
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| Monthly Timekeeping entry deadline for current period, PPE 6/30/2025; Pay date 7/1/2025 is June 22, 2025 at 2:30 PM.
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Self Supporting Instructions for Fiscal Close
The SSA document for campus users is now published. Visit the Fiscal Close: Overview page to download a copy.
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Department Action and Cutoff Dates Now Available!
The Department Action and Cutoff Dates Blink page for campus users is now published! Find key actions and cutoff dates to help you prepare. Please note: the listed deadlines are set by central offices—your department may have additional requirements or earlier deadlines, so be sure to check internally as well.
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We are here to support you.
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Below are resources that are available to you through Fiscal Close.
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Call the Finance Help Line
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(858) 246-4237
Tuesdays through Thursdays
10AM - 12PM | 1PM - 3PM
Covered Topics
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The Fiscal Close Bulletin is a limited-edition newsletter issued from May to July to provide you weekly updates and guidance related to Fiscal Close.
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