Timekeepers: Pay Period Reminders and Important Dates

(Refer to the monthly deadlines displayed on the Payroll Services page for additional dates)

August Pay Period: (08/02 – 08/31/23)

After 09/07 (Late Time Reporting) or after 09/15 (Missing Pay): Head Timekeeper confirms hours are reported/approved and emails Payroll Services.

September Pay Period: (09/01 – 09/30/23)

Best practice: In My Sac State, Employees “Report Hours Worked” daily and Approvers “Approve Reported Hours” weekly.
A holiday was observed on 09/04/23 (Labor Day). (See related special pay article).

Ensure Timely Entry and Approvals: Late time reporting creates late pay issues for employees, and impacts campus compliance with federal and state guidelines. To mitigate late time reporting:

Communicate deadlines for employees to “Report Hours Worked” and approvers to “Approve Reported Hours” in My Sac State.
Review and share instructions for: Hourly Employees, Approvers and Timekeepers.
To report any issues with entering or approving time, please contact Payroll Services prior to deadlines to allow time to research any issues.
Refer to the Timekeeper Communication Samples to prepare communications in advance.
Ask Appropriate Administrators to follow-up with any areas experiencing late time reporting and missing pay.

Timekeeper Role Changes:

If your timekeeper role has changed, please contact your Department CARS requester to update your CMS HR access.

Questions?

Please view the Timekeeper Resources page for more information.
Register for the next Timekeepers Q&A workshop on 09/22/23

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