Welcome to the Workday Watch, your central source for all things Workday at William & Mary. 

Whether you're looking for the latest system enhancements, new features, training opportunities, or important updates from the Workday HCM and Finance teams, you'll find them here. You'll also get regular updates on the progress of the Workday Student implementation as we move through the readiness phase and prepare our campus for the next chapter. 

As a reminder, Workday updates our system twice a year, in March and September, referred to as bi-annual Workday releases.  

The September release will occur on September 19th. The Workday operations team is reviewing and testing the changes now. If any updates affect how faculty and staff use Workday, we’ll share what you need to know before the release.  

Users within the Department Admin and Manager security groups now have expanded visibility in Workday and can view additional jobs held by employees they support. Compensation information for jobs outside the manager or department admin’s department remains restricted. 

This enhancement provides greater insight into employee jobs enabling managers and department administrators to make more informed decisions when processing employment actions. In particular, this will help determine whether the End Job or Terminate Employee task in Workday is the most appropriate action following the completion of the employee’s job. 

This month’s tip covers the difference between system issues and user errors, as well as tips for submitting a ticket.  

Watch this microlearning video to learn how to add more than 10 shortcuts by using the favorites feature in Workday. 

We want to thank the Workday users who met with the Workday change management team last week to share concerns and deficiencies regarding payroll accounting adjustments. This is now an open issue on the issue log that we will be working with the Workday operations team to resolve. We will provide updates as progress is made to refine this process and update training materials.  

As a reminder, the Workday Launch website remains the central hub of resources and training for Workday at William & Mary. Visit this website to find job aids with step-by-step instructions on completing tasks in Workday, recorded trainings, Banner to Workday crosswalks, and more! 

The Workday Student project will remain in the readiness phase through the end of the calendar year. This important planning stage sets the foundation for a successful implementation. 

Current project team activities include: 

Although much of this work happens behind the scenes, it is building the foundation for success. We’ll continue sharing updates in future editions of the Workday Watch as the project moves forward.