When you think about setting expectations for your student staff, what do you think of? Communicating schedules? Who to call if they’re sick, whether it’s OK to eat on shift, and what to wear?
What about setting expectations about how a student can engage, participate in, and contribute to the work of the department?
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At a recent student employment conference, the keynote speaker compared creating student engagement at work with the approach of a dueling piano bar performer. Piano bar performers engage people and set expectations by explaining and modeling what participation looks like - stomping out that great beat for everyone to clap to, creating an environment where people feel safe contributing their voice with enthusiasm, and ensuring people understand how they can propose the next great idea to engage the crowd.
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In your work with students, how do you explain and model what it means to participate and contribute? Do you discuss the impact and meaning of the work that happens in your department, and have you asked your student staff what they are excited to contribute to that work? Do they understand where they have choices, and is there a system in place that facilitates sharing ideas?
If you are already doing something to set expectations for how to engage and contribute, or if this has sparked an idea of something you are going to start doing, drop us a line - we’d love to hear about it!
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CES has a variety of resources to support you as a supervisor and to answer questions about hiring and student employment processes. Check it out. While you're at it, mark your calendars and register for Spring 2024 Professional Development opportunities!
- STUDENT HIRING & SUPERVISION 101
Timelines, processes, resources, and best practices for hiring and supervising student staff members
Thursday, Feb. 8, 10–11:30 a.m. | Murray Boardroom (WSC 108)
- COMPASS PUGET SOUND
Integrating reflective conversation into your work with student staff
Wednesday, Feb. 21, 1–3 p.m. | McCormick Room (LIBR 303)
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Save the date!
Gathering of the Supervisors
Thursday, April 11 from 9:30–11:30 a.m.
Tahoma Room (TMS 363)
Click here to add it to your Google calendar!
Join supervisors from across campus to enjoy food together, celebrate the work you do to support students, exchange ideas, and learn. Watch for more details soon!
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Join our monthly Gather{Round} on first Thursdays at 11:30 a.m.
These roundtable discussions feature topics that supervisors have suggested. Maybe it'll be a topic that YOU asked for! Next up:
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You'll find us
in the Misner Room of Collins Memorial Library (LIBR 127). Bring your questions, your advice, your stories — and your lunch, if you'd like. We look forward to gathering with you!
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Did you know? Students have paid sick leave they can use in their campus job.
If a student misses a regularly-scheduled or previously-planned work shift because they are sick or otherwise attending to their own health needs, or the health needs of a family member, they can get paid for that time, up to the amount of paid leave they've accrued. Sick leave may be used to care for individual or family health needs, for qualifying absences under the state’s Domestic Violence Leave Act, and when a workplace or child’s school/day care has been closed for a health-related reason.
Paid sick leave is accrued at a rate of one (1) hour of paid sick leave for every forty (40) reported hours. Paid sick leave is accrued across all student employment jobs at the university and, likewise, the paid leave can be used in any campus job. If a student has an unused balance of paid sick leave when their job ends and they have not yet graduated, it will carry over year-to-year into future university employment as long as the student does not have a break in employment (i.e. leave of absence or study abroad) longer than 12 months.
Paid sick leave is counted towards total earnings in a job and included when calculating hours remaining in a student's earnings limit.
For complete information regarding paid sick leave, see the university’s sick leave policy.
How does a student enter sick leave on their timesheet?
Instead of entering a time 'in' and time 'out', use the quantity box towards the right side of the row for the date the student is recording paid sick leave. The quantity entered should never be greater than the number of hours the student had been scheduled to work. Select the "SIC - Leave" time reporting code from the drop down menu and click submit.
Refer to payroll's Student Staff Timekeeping Instructions for more detailed guidance, if needed.
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Grab a moment, wherever you can find it, to say hi and check in with your student staff members.
Ask your student staff: What can I (your supervisor) do to support your efforts to perform well and learn meaningful skills in this job?
BENEFIT: Students have an opportunity to reflect on the factors that contribute to their success. This is helpful to you as you provide support, and to them by providing space to articulate their needs.
As an added bonus, by asking what you can do to support your staff, you show student employees that you care about them and are invested in their success!
Follow up: Share with student staff the specific skills that you see them utilizing and developing in their job.
BENEFIT: Sharing specific affirmation of skills and talent is powerful! You acknowledge the good work and growth of the students who are on your team, cultivate a feeling of purpose and meaning at work, and plant seeds for them to start thinking about their growth and where they might use these skills in other contexts in their lives.
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There is so much joy in being the “cause” of something. To return to the piano bar comparison: Think about how much money people will tip in hopes of having their song picked next. It is such a delight to have your idea impact the experience of a whole group of people, especially when you get to see and participate in it as well. Consider how you can create these types of opportunities for your student staff to “be the cause” of enriching others’ experience.
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