August 2025 Student Newsletter |
Dear CCAS Graduate Students,
We are very excited to welcome you all back to campus for the start of the Fall 2025 semester!
Click the button below to check out the full Student Newsletter - this month's edition will include our important fall reminders, some registration tips & tricks, the start of this year's Career Readiness workshops, and more!
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Graduate Student Ice Cream Social |
Thurs, Aug 28 from 3:00pm - 5:00pm
We hope you will join us outside Smith Hall, Suite 118 for ice cream and CCAS swag! Registration is not required - just stop by!
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Important Reminders & Resources |
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The first day of Fall 2025 classes will be Monday, August 25. We look forward to seeing you back on campus soon!
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The Fall 2025 U•Pass program will run from Tues, Aug. 19 through Fri, Dec. 19. If you would like to use U•Pass for the Fall 2025 semester, please follow the instructions on the GW U•Pass website to add the U•Pass fee to your Student Account. The U•Pass distribution schedule is also posted on the U•Pass website. Questions about U•Pass should be directed to upass@gwu.edu.
- Student Health Insurance Plan (SHIP) information for the 2025-2026 academic year is now available.
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Please review the eligibility criteria on the Student Health Center SHIP page to see whether you will be automatically enrolled in SHIP.
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For students who are automatically enrolled, the deadline to waive GW SHIP coverage will be September 12, 2025.
- For students who are not automatically enrolled, the deadline to opt-in for coverage under GW SHIP will be September 12, 2025.
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Enrollment in the Student Accounts monthly payment plan for Fall 2025 tuition will end on August 24, 2025. You can read a quick rundown on the monthly payment plan in the Important Reminders section of the full Student Newsletter. More information is available on the Student Accounts Monthly Payment Plan page.
- Please be mindful of the Student Accounts Late Fee and Tuition Refund policies. Tuition, health insurance charges, and other fees are due by the first day of the semester, or upon registration if the semester has already begun.
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After the first day of classes, any courses dropped will be refunded according to the Tuition Refund Policy. This means that you are not guaranteed a 100% refund if you drop a course once classes have started. The last day to drop a Fall 2025 course for a 100% tuition refund will be September 7, 2025. If you need help adjusting your course schedule after that date, please reach out to ccasgradserv@gwu.edu.
- Any outstanding balance on your Student Account after the start of the semester may be subject to a late payment fee. Please review the Late Payments page on the Student Accounts Office website for a breakdown of the fee schedule.
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Do you have a registration hold? Holds preventing registration may only be removed by the office that placed them. Check out the Important Reminders section of the full Student Newsletter for a breakdown of the most common registration holds and how to remove them.
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Fall 2025 Course Registration |
All CCAS graduate students are required to register continuously each fall and spring semester until the completion of their program. If you have questions about your program’s requirements or which courses you should take to meet those requirements, please reach out to your academic advisor. Please visit the Registrar’s Office website for instructions on course registration. More information on registration policies can be found on the CCAS Registration page.
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Key Registration Dates this Month |
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August 25: First day of Fall 2025 classes
- August 29:
- Last day to register for a Consortium course
- Waitlists cleared for Fall 2025 courses
- September 7:
- Last day to add a course via GWeb
- Last day of the 100% tuition refund period for dropped Fall 2025 classes
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Choosing the RTF vs. RTF-EZ |
You may have seen some references to forms called the RTF (sometimes called the RTF Classic) and the RTF-EZ. Students can register for most courses online via GWeb. When a student cannot self-register online, we use a registration form - either the RTF or the RTF-EZ - to help them register.
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If you are ever unsure which registration form you should use, please reach out to us at ccasgradserv@gwu.edu for guidance.
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Registering for Courses with Variable Credit Hours |
Certain courses, including thesis, dissertation, internship, and research courses, have variable credit hours. This means that you can choose the number of credits you will be earning when you register for the course.
When you register for a course with variable credit hours, the registration system will automatically default to 1 credit hour registered. If you would like to register for more than 1 credit, you will need to adjust the number of credits by following the instructions for Variable Credit Adjustments on the Registrar's Office website.
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Studies show that engaging with Career Services (just once!) dramatically improves your chances of obtaining employment post-graduation. We are excited to support you and encourage you to utilize Career Services throughout your time at GW.
CCAS graduate students have access to dedicated career coaches to help with resumes, cover letters, networking, interviewing, and many other areas. (Note: The Trachtenberg School and Data Science program have their own dedicated career counselors.) Erin Ahart and Dr. Ruffner-Ceaser are available to meet one-on-one, with options to meet in person or online. Schedule an appointment in Handshake today! More information about CCAS Graduate Career Services can be found on our Career Services website and via email at CCAS_careers@gwu.edu.
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Career Readiness Orientation |
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Wednesday, September 3 from 12:00 - 1:00 pm | Virtual (Zoom) | Registration
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Thursday, September 4 from 12:00 - 1:00 pm | Virtual (Zoom) | Registration
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Our Career Readiness Workshop series kicks off this semester with a Career Readiness Orientation. During this workshop, you will receive guidance on how to prepare for your career throughout your academic program and learn how CCAS Career Services can support you with its various services. Please register in advance to attend.
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Fall 2025 Ph.D. ETD Workshops |
If you are a Ph.D. student planning to defend your dissertation in Fall 2025 or Spring 2026, we encourage you to mark your calendars for the following ETD workshops. These workshops will be held virtually via Zoom, and registration is required to attend.
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- CCAS Ph.D. ETD Workshops I & II
Learn more about the ETD submission process, formatting requirements, and upcoming deadlines for CCAS Ph.D. students.
- CCAS Ph.D. ETD Copyright Workshop
Thursday, 10/23/2025, 3:00pm-4:00pm | Zoom Registration
Join us for this informative copyright workshop hosted by members of the GW Libraries Scholarly Communications Team.
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Please feel free to reach out to us at ccasgradserv@gwu.edu if you have any questions.
Sincerely,
The Student Services Team
Office of Graduate Studies
Columbian College of Arts and Sciences
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