Outstanding Card Charges Report
A new report has been released in the Business Analytics Hub (BAH) containing detailed information for Procurement Card, Travel and Entertainment Card, and centrally billed airfare/hotel charges that are awaiting action from a cardholder/traveler or a department approver. These charges have been received by Concur from the university’s bank but have not yet posted in Oracle.
The report contains the following pages:
- Aged Transactions – Lists all credit card charges that are nearing 365 days past the date the charge was posted to UC San Diego by the bank.
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Unassigned Card Charges – Lists all credit card charges that have not yet been assigned to an expense report in Concur.
- Charges by Cardholder – Lists all outstanding credit card charges regardless of credit card posting date.
Please use this report to identify and reconcile outstanding card charges. In preparation for fiscal closing, we recommend starting with the expenses on the Aged Transactions page as those are a focus for clean-up and possible charge off to default projects starting June 15th. The report can be accessed here and a forthcoming Blink page with guidance on common reconciliation issues will be published shortly.
Air Travel Updates & Reminders
American Airlines
Effective April 2023, American Airlines changed the way it shares booking content via what is known as New Distribution Capability (NDC). As this content just launched, the impact to UC travelers is not fully known but coupled with news of reduced support staff and a focus on leisure travel, we want you to be aware. There could be downstream effects in terms of support and lack of content in booking platforms and with our partner travel agencies. Please be assured that impacts are not a function of our booking platform or travel agencies but rather with the way American Airlines is sharing their data. American Airlines’ decision will potentially impact your travel experience and we recommend opting for other airlines for your business needs when feasible.
Seat Selection
Due to the complexity of the airline industry, seat selection can be tricky. There are many factors that impact seat availability. For the best travel experience, we recommend making your seat selection directly on the airline’s website or in the airline’s mobile app.
Many of our partner airlines offer priority seat selection to our UC San Diego travelers. Best practices for accessing these benefits include:
- Save your airline loyalty program numbers in your Concur profile.
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After your ticket has been confirmed, take the Airline Record Locator (PNR) from the Balboa invoice to the airline website and select your seat there.
- Note that seat selection is based on availability.
Oracle Financials Cloud Scheduled Maintenance
Oracle production environment will be down for maintenance on Friday 04/21/2023 from 7:00 PM through 12:00 AM.
Project Portfolio Management Generate Invoices Job
Regularly scheduled "Generate Invoices" job runs at 6am, 10am and 2pm daily PST. For some contracts, draft invoices created may be wiped out with the subsequent job run if those draft invoices have not been submitted for approval. Our UCSD-ITS team has a High Priority ticket open with Oracle regarding this issue. Oracle identified a fix, which will be pushed to PROD this upcoming Friday, 4/21.
For created events without a draft invoice after the scheduled job runs, the workaround is to manually run "Generate Invoices" job and submit the draft invoice for approval right after completion of the job. Click here to link to Knowledge Based Article (KBA) on How to run the Generate Invoices.
If you still do not see a draft invoice upon successful run of the job, please let us know by opening a Services and Support ticket.
If you still see this happening after 4/21, please report it via S&S.
Resolved - User Name on Select Cost Transfers
A previously reported issue referenced in B&F Weekly Digest 1/24/23 where some cost transfers were referencing the Initiated By and Approved By as a different user than the person who actually took action has been resolved.The information has been corrected for both existing and new transfers, with the correct usernames displayed.
Links Restored on Internal Controls Checklist
Recently, it was discovered that the checklist for internal controls had broken links to Blink resources. The issue has been resolved, so please be sure to download the latest version of the checklist from Blink: Best Practices in Internal Controls.
