News & Notes for May, 2024 |
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| Hello Fellow Warhawks!
Happy May Day! I have fond childhood memories of May day and making little baskets out of paper, putting dandelions in them and secretly leaving them at the doors of our neighbors. There is something very special about giving someone an unexpected gift or compliment. It makes their day and yours! Let your fellow co-workers know that they matter, do something unexpected for them today!
Welcome to our new newsletter format, I hope it is easier to read. Please give us your feedback.
There is a lot going on in the HR world right now. First, the new Title IX Regulations have come out. Please see the Title IX section below for more information.
The Department of Labor (DOL) has released the new overtime rules for the Fair Labor Standards act (FLSA). We are working closely with UW Shared services to make sure we are compliant with these new rules. More information will come in our next newsletter.
REMINDER!! Employee evaluations are due June 30th. Please let us know if you have any questions.
We are very excited to announce Professional and Personal Enrichment Days, June 5th and 6th. See the Professional Development section below for details! Mark your calendar!
I want to extend a very special thank you to our student worker, Tyler Carver. Tyler has worked in our office for the last couple years and has been an invaluable part of our team. With the recent departure of our HR Coordinator, Tyler stepped up and filled in for most of that role while finishing out the last semester of his senior year. Tyler at an HR Department of a great Wisconsin company. Congratulations Tyler!
Enjoy the last couple weeks of the semester and remember to take time to pause for yourself.
Connie
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Best Practices for Supporting Others
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Wednesday, May 14, 2024 at 12:30pm
Participants will learn how they can provide support without taking on the role of a counselor or therapist and leave with real life strategies and resources they can use to listen to and support their loved ones. See flyer for details.
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In case you missed the April Acentra workshop “How Financial Stress Affects the Workplace” you can watch the recording
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EAP Webinar – HANDLING A FAMILY CRISIS
May 8, 2024 12:30-1:30pm – see flyer to register
This class was created for managers supporting employees experiencing a family crisis. This class will cover how to manage expectations and emotional exchanges that may occur while having challenging conversations.
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Wisconsin Retirement System (WRS) Statement of Benefits
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Posted to employee’s MyUW Portal on April 11, 2024.
To View Your Statement
Go to the MyUW portal (my.wisc.edu for UW-Madison and my.wisconsin.edu for other Universities of Wisconsin), launch the Benefit Information tile, and click on the WRS Statements of Benefits tab.
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ETF
May 2, 2024 – In-Person Group Retirement Session – The Department of Employee Trust Funds (ETF) will be on campus on May 2, 2024 hosting two retirement sessions one at 9:30 and another at 1:30. **Requirement: Before registering to attend you must have received your Retirement Estimate. You can request an estimate if you are in within 12 months of your minimum retirement age. For details and to register
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Rashiqa Kamal presented a Supplemental Retirement Program (SRP) workshop on April 17, 2024. If you were unable to attend you can view her presentation
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Self-Care Isn't Selfish
Tuesday, May 14, 2024
Self-Care Isn’t Selfish Workshop at the UC 256 Connor Conference Room from 12:30pm - 1:30pm.
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Its Cool to be Kind!!
Kindness can have a huge impact on someone’s life, on their mental and physical well-being and..
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Save The Date for 2024 Warhawks in Motion!
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| THANK YOU! To everyone that attended the Employee Wellness Fair on April 9th
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This year’s fair included Wellness providers from on and off campus in addition to two new features this year – Chair Yoga led by CynDee Sentieri and Gina Elmore in addition Chair Massages by Blue Sage Massage! We hope everyone that came left feeling valued and refreshed! “The greatest wealth is health.” – Virgil
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A special shout out to Ben Smith Asst Director Building Ops, who created absolutely the perfect space for the Chair Yoga with uplighting and Binaural Beats
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Training & Professional Development |
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ATP:
Remember to check out “What’s Changing with Workday”
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Check out the Events calendar for more information on all the upcoming workshops:
May 7 from 11am-noon - Supervisor Expectations: Leave Policies and Schedules
Check out the Sign-Up site as well for more training opportunities such as CPR, Canvas eGrading, etc.
Remember to Save the Date: Professional and Personal Enrichment Days “Valuing Administrative Staff” is coming on June 5 and 6. All employees are invited to attend. Amazing topics will include: Student Success sessions, Overcoming Miscommunication, Leading for Every Position, AI for Everyone and Everywhere, and so much more! Please check out this website for more information. If you require accommodations to participate, please contact elmoreg@uww.edu or call 262-472-1062. Please note that requests made after May 17, 2024 cannot be guaranteed. (Please note that the dates/times of breakout sessions could change prior to June 5 & 6, so keep checking the website.)
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Academic Contract Dates for 2024-2025 |
Fall: 8/26/2024-1/8/2025
Spring: 1/9/2025-5/23/2025
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Summer Session/Service Dates |
Summer Session Courses -- 5/20/2024 to 8/10/2024
Summer Services -- 5/18/2024 to 8/25/2024
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*NOTE: All Student Employees should be paid through Student Employment Tool, regardless of home institution.
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| You can find all of our recruitment policies and best practices on our website.
*If you are in need of filling a vacancy with an emergency hire appointment please view our Emergency Hire Policy.
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Criminal Background Check Charges |
Each hiring department pays for the cost of the CBC for their employees. The base cost is $23.54 per background check. This may be slightly higher if the check is in a state that does not have on-line records. When completing the CBC request form, you are required to include the department funding string.
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2024 Update in Benefit Deductions
In 2024, due to the change in moving benefit deductions being taken from a month ahead to current, regular benefit deductions may be taken on “C” payrolls and not deducted on other payrolls. Here is the schedule for 2024:
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You will see that regular benefit deductions are now NOT TAKEN on the 5B-24 and the 10B-24.
This is a change to how we previously understood these deductions and may vary from year to year. The updated calendars can be accessed from this link to the System website: https://uwservice.wisconsin.edu/help/payroll/
If you have further questions, please contact UW Shared Services at serviceoperations@uwss.wisconsin.edu
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Tax Information
Employees should use their W-2 Form, not their final 2023 earnings statement, to file taxes.
Electronic Document Access
Access to electronic documents on the MyUW portal ends, if you terminate employment. Please remember to print any needed documents prior to departure, or contact Service Operations at the email below. You will be notified when tax forms are available in the Portal. Please watch for these in your email and or in the news section of the Portal. If you have additional questions or needs, please reach out to serviceoperations@uwss.wisconsin.edu.
Resources
Instructions to view/print tax forms (when available)can be found on the Tax Statements tab on the Payroll Help page.
Direct Deposit and W4 Online Forms
Reminder - Direct Deposit and W4 forms must be completed Online, through MyUW portal, for all student employees and staff. Direct Deposit Hard Copies will no longer be accepted and must be completed on line. Please reach out
hr@uww.edu with any questions or concerns.
Summer Session/Summer Service Payroll Calendars
Access the following PDFs to view and print the pay calendars for 2024 Summer Session/Service:
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If you need further information about the biweekly payroll process please visit here
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The American Immigrant Wall of Honor includes names of immigrants of all eras, even up to the present day. All ethnicities, years of arrival, points of entry, and modes of travel are represented. Virtually every nationality from every inhabited continent can be found on the Wall of Honor, alongside those who endured forced migration from slavery and our land’s earliest settlers, the American Indian.
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April is Sexual Assault Awareness Month! - Thank you to everyone who participated in the various Sexual Assault Awareness Month Activities! Your support and willingness to learn is greatly appreciated! |
| U.S. Department of Education's Final Rule Amending the Title IX Regulations released Friday, April 12, 2024
The Department of Ed released on April 12, 2024 its Final Rule under Title IX of the Education Amendments of 1972. I, as the Title IX Coordinator, am working closely with UW System Office of ...
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| We all have expertise on certain subjects. Look to see who is the expert for your Human Resource questions!
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Risk and Safety Tips for the month of May |
Risk and Safety Newsletter May/June |
| Featured Recipe: Mexican Beef Taquitos/ Flautas |
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The Human Resources Office is open regular hours Monday - Friday 8:00am - 4:30pm, we request that visitors please call ahead at (262) 472 - 1024 or email hr@uww.edu to schedule an appointment. For more information or questions on any of these subjects, please contact one of our HR Subject Experts
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