Lodging Reimbursements: Non-Conference / Non-Contracted Rate
UT Fiscal Policy FI0705–Travel outlines the acceptable lodging reimbursement rates for travelers on official UT business. Departments should make sure their travelers are aware of the allowable reimbursement rates before any travel has taken or accommodations booked. Before approving a traveler's lodging expense, departments should ensure the expenses comply with policy. If the traveler's lodging exceeds the allowable rate, the department should ensure the submitted rate is reduced to the allowable rate before approving the expense. Exceptions should be rare. Any expense submitted as an exception should include an explanation as to why the allowable rate was not obtained and the steps taken to find lodging that complies with Policy FI0705–Travel. Travelers should contact World Travel when assistance is needed to identify lodging compliant with policy. Below are the guidelines for allowable non-conference and non-contracted rates.
General Non-Conference Rates:
- The University will pay for or reimburse employees for non-conference lodging as follows
- Continental United States: up to 150% above the U.S. General Services Administration's per diem rates
- Alaska and Hawaii and U.S. Territories: up to 150% above the rate established by the Department of Defense
- International Locations: up to 150% above the rate established by the Department of Defense
For questions related to UT Policy FI0705–Travel, please contact HSC Accounts Payable.
Updated World Travel Contact Information
World Travel is streamlining email access for travelers and delegates requesting travel support. Please remove and cease using any previous "blue" or "blue team" email address and leverage the "UT" branded address, UT@worldtrav.com. Full contact details are listed below.
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Email: UT@worldtrav.com with travel questions during regular business hours. For technical issues with Concur Travel module, contact online@worldtrav.com during regular business hours.
- Phone: 877-210-8189 anytime toll free. For after hours or international support, call 865-777-1680 or 865-288-1915.
